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PURCHASING & INVENTORY MANAGEMENT, , Consultancy for Customization and, Configuration of SAP FI and MM at FBR, USER MANUAL, Purchasing & Inventory Management, , Prepared By:, , Siemens SAP Team, Date: 10-02-2010, , Page 1 of 372

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PURCHASING & INVENTORY MANAGEMENT, , Table of Contents, SECTION 1, 1.1, , DISPLAY MATERIAL LIST:...................................................................................................................... 5, , SECTION 2, 2.1, 2.2, 2.3, 2.4, 2.5, , MATERIAL LIST...................................................................................................................... 5, RESERVATION......................................................................................................................... 8, , CREATE RESERVATION: ......................................................................................................................... 8, CHANGE RESERVATION. ...................................................................................................................... 26, DISPLAY RESERVATION ....................................................................................................................... 32, GOODS ISSUE REFERENCE TO RESERVATION ....................................................................................... 35, PRINTOUT GOODS ISSUE VOUCHER...................................................................................................... 44, , SECTION 3, , PURCHASE REQUISITION (PR)......................................................................................... 47, , 3.1, CREATE PURCHASE REQUISITION (PR) ................................................................................................ 47, 3.2, PRINTING OF PURCHASE REQUISITION: ................................................................................................ 54, 3.3, CHANGE/CLOSE PURCHASE REQUISITION: ........................................................................................... 57, 3.4, INDIVIDUAL RELEASE OF PURCHASE REQUISITION (PR):.................................................... 60, 3.5, COLLECTIVE RELEASE OF PURCHASE REQUISITION (PR):................................................... 63, 3.6, LIST OF PURCHASE REQUISITIONS - REPORT: ......................................................................... 66, 3.7, PURCHASE REQUISITION REPORT BY ACCOUNT ASSIGNMENT......................................... 69, REPORT RESULT: ............................................................................................................................................... 71, SECTION 4, 4.1, 4.2, 4.3, 4.4, 4.5, 4.6, , CREATE REQUEST FOR QUOTATION:.................................................................................................... 72, PRINTOUT REQUEST FOR QUOTATION (RFQ)....................................................................................... 92, MAINTAIN QUOTATION:....................................................................................................................... 95, PRICE COMPARISON LIST: .................................................................................................................... 99, MAINTAIN QUOTATION FOR REJECTION ............................................................................................. 102, REQUEST FOR QUOTATION (RFQ) LIST - DISPLAY BY MATERIAL...................................................... 107, , SECTION 5, 5.1, 5.2, 5.3, 5.4, 5.5, 5.6, , CONTRACT ........................................................................................................................... 110, , CREATE CONTRACT ........................................................................................................................... 110, PRINTOUT OUTLINE AGREEMENT/CONTRACT.................................................................................... 118, DISPLAY CONTRACT .......................................................................................................................... 121, CONTRACT RELEASE ORDER – PURCHASE ORDER (PO) DOCUMENT TYPE ........................................ 128, CONTRACT REPORT BY MATERIAL .................................................................................................... 133, CONTRACT REPORT PER VENDOR ...................................................................................................... 136, , SECTION 6, 6.1, 6.2, 6.3, 6.4, 6.5, 6.6, 6.7, 6.8, 6.9, , REQUEST FOR QUOTATION (RFQ).................................................................................. 72, , CREATE PURCHASE ORDER (PO).................................................................................. 139, , CREATE PURCHASE ORDER (PO) WITHOUT REFERENCE .................................................................... 139, CREATE PURCHASE ORDER (PO) WITH REFERENCE TO QUOTATION .................................................. 152, CREATE PURCHASE ORDER (PO) WITH REFERENCE TO OLD PURCHASE ORDER (PO) ....................... 165, CREATE PURCHASE ORDER (PO) FOR PROJECT.................................................................................. 177, CREATE BLANKET PURCHASE ORDER (PO) ....................................................................................... 194, INDIVIDUAL RELEASE OF PURCHASE ORDER (PO):............................................................................ 217, PRINTOUT PURCHASE ORDER (PO). ................................................................................................... 223, COLLECTIVE RELEASE OF PURCHASE ORDER (PO):........................................................................... 226, PURCHASE ORDER (PO) REPORT BY PURCHASE ORDER NUMBER ..................................................... 230, , Page 2 of 372

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PURCHASING & INVENTORY MANAGEMENT, , 6.10, 6.11, 6.12, 6.13, 6.14, 6.15, 6.16, 6.17, , PURCHASE ORDER REPORT BY VENDOR ............................................................................................ 234, PURCHASE ORDER LIST - MATERIAL WISE ......................................................................................... 237, PURCHASE ORDER (PO) REPORT BY COST CENTER ........................................................................... 240, CREATE SERVICE PURCHASE ORDER (PO)......................................................................................... 243, MAINTAIN SERVICE ENTRY SHEET ..................................................................................................... 253, CREATE NEW SERVICE ENTRY SHEET ................................................................................................ 256, MAINTAIN SERVICE ENTRY SHEET .................................................................................................... 263, CHANGE SERVICE ENTRY SHEET & FLAG FOR ACCEPTANCE:............................................................ 264, , SECTION 7, 7.1, 7.2, 7.3, 7.4, 7.5, 7.6, 7.7, 7.8, 7.9, 7.10, , GOODS RECEIPT (GR) WITH REFERENCE TO PURCHASE ORDER (PO) ................................................ 268, RETURN DELIVER WITH REFERENCE TO MATERIAL DOCUMENT:....................................................... 280, GOODS ISSUE REFERENCE TO RESERVATION ..................................................................................... 288, MATERIAL DOCUMENT CANCELLATION ............................................................................................ 297, CREATE PHYSICAL INVENTORY DOCUMENT ...................................................................................... 304, PRINTING STOCK TAKE SHEET ........................................................................................................... 309, POSTING BLOCK FOR PHYSICAL INVENTORY ..................................................................................... 311, ENTER COUNT FOR THE PHYSICAL INVENTORY ................................................................................. 316, POST PHYSICAL INVENTORY DIFFERENCES ........................................................................................ 321, POST DIFFERENCES ............................................................................................................................ 334, , SECTION 8, 8.1, 8.2, 8.3, 8.4, , INVENTORY MANAGEMENT REPORTS....................................................................... 339, , WAREHOUSE STOCK REPORT ............................................................................................................. 339, MATERIAL DOCUMENT LIST REPORT ................................................................................................. 344, REPORT FOR STOCK ON POSTING DATE ............................................................................................. 349, STOCK OVERVIEW REPORT ................................................................................................................ 352, , SECTION 9, 9.1, 9.2, 9.3, 9.4, , INVENTORY MANAGEMENT .......................................................................................... 268, , MATERIAL REQUIREMENT PLANNING (MRP) ......................................................... 355, , MAINTAIN MRP VIEWS AND MRP DATA .......................................................................................... 355, PLANNING RUN:................................................................................................................................. 364, MATERIAL REQUIREMENT PLANNING(MRP)LIST:............................................................................. 367, STOCK/REQUIREMENT LIST: .............................................................................................................. 370, , Page 3 of 372

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PURCHASING & INVENTORY MANAGEMENT, , NOTE, , This training document does not cover all knowledge areas of SAP ERP System. It has been, specifically prepared keeping in view the Business Processes of FBR, therefore, it should be treated, as a supplement and/or guide to your daily work and nothing further., This training document will only provide explanation of the key and mandatory data fields and not, of all the fields appearing on the screen. However, users may use online help facility provided by, SAP ERP System by placing the cursor on the field that requires explanation and pressing FI, button, Legend for R/O/C, R = Required field, O = Optional field, C = Check box, , Page 4 of 372

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PURCHASING & INVENTORY MANAGEMENT, , SECTION 1, 1.1, , MATERIAL LIST, , Display Material List:, , Access the transaction using following menu path;, Via Menus, Via Transaction Code, , Page 5 of 372, , SAP Menu ---> Logistics ---> Material Management ---> Material Master --->, Other ---> Material List, MM60

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PURCHASING & INVENTORY MANAGEMENT, , Selection Parameter for Report:, , Select the material for which you want to view the Report. You can give the range in Selection Criteria, to view the report., Field Name, , Description, , R/O/C, , Comments, , Material, , Select the Material, , R, , Select Material 3000114, , Plant, , Select the Plant, , O, , Enter your require Plant, , Click, , Page 6 of 372, , Execute or Press F8

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PURCHASING & INVENTORY MANAGEMENT, , Result of the Report:, , Report Results show the Material List against the selected Plant., You can go back to the Selection Screen to execute the Report for another Material., , Page 7 of 372

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PURCHASING & INVENTORY MANAGEMENT, , SECTION 2, 2.1, , RESERVATION, , Create Reservation:, , Access transaction by:, Via Menus, Via Transaction Code, , Page 8 of 372, , Logistics → Materials Management → Inventory Management → Reservation, → Create, MB21

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PURCHASING & INVENTORY MANAGEMENT, , Movement Type:, Here you can select the Movement Types for consumption e.g., 201 Consumption for Cost Center, 221 Consumption for Project, , Field Name, Moment Type, , Page 9 of 372, , Description, , R/O/C, R, , Comments, Select Moment Type 201.

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PURCHASING & INVENTORY MANAGEMENT, , Select Plant:, Select the Plant from drop down list in which you want to reserve the Material., , Field Name, Select Plant., , Page 10 of 372, , Description, Select the Plant from drop down list, in which you want to reserve the, Material, , R/O/C, R, , Comments, Select Plant HQ01

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PURCHASING & INVENTORY MANAGEMENT, , Enter Cost Center:, Enter Account Assignment data at item detail level on account assignment tab, , Field Name, Cost Center., , Page 11 of 372, , Description, , R/O/C, R, , Comments, Maintain Cost Center Ad0005

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PURCHASING & INVENTORY MANAGEMENT, , Goods Recipient:, Enter Recipient Name who will receipt the goods against this reservation., , Field Name, Recipient Name, , Page 12 of 372, , Description, Enter Recipient Name who will receipt, the goods against this reservation, , R/O/C, R, , Comments, Maintain Recipient Name Ali

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PURCHASING & INVENTORY MANAGEMENT, , Enter Material code:, Enter Material Code that you want to issue., , Field Name, Material Code., , Page 13 of 372, , Description, Enter Material Code that you want to, issue., , R/O/C, R, , Comments, Enter Material 3000113.

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PURCHASING & INVENTORY MANAGEMENT, , Enter Quantity:, Enter desired Quantity., , Field Name, Quantity In., , Page 14 of 372, , Description, Enter desired Quantity., , R/O/C, R, , Comments, Maintain Quantity 40

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PURCHASING & INVENTORY MANAGEMENT, , Enter Base unit of measure:, You can select base unit of measure of selected Material., , Field Name, Enter Unit Of Entry, , Page 15 of 372, , Description, You can select base unit of measure of, selected Material., , R/O/C, R, , Comments, Enter Base unit of measure EA

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PURCHASING & INVENTORY MANAGEMENT, , Enter Storage Location:, Enter Storage Location that comes under the selected Plant., Click on highlighted button for the item detail information, , Field Name, Storage Location, , Page 16 of 372, , Description, Enter desired Storage Location, , R/O/C, R, , Comments, Enter Storage Location L001

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PURCHASING & INVENTORY MANAGEMENT, , Required User Input:, , Field Name, Recipient Name, , Page 17 of 372, , Description, Enter the Recipient Name., , R/O/C, R, , Comments, Maintain Kashif Ihsan

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PURCHASING & INVENTORY MANAGEMENT, , Save Reservation:, When you Click Save icon, another screen will open where you can maintain some fields., These fields are required to be filled for the Reservation Printout., , Field Name, Save, , Page 18 of 372, , Description, It will Save the document., , R/O/C, R, , Comments, Save the Document.

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PURCHASING & INVENTORY MANAGEMENT, , Designation:, Provide the information for the following fields Designation., , Field Name, Designation, , Page 19 of 372, , Description, Provide the information for the, following fields Designation., , R/O/C, R, , Comments, Input 2nd Secretary

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PURCHASING & INVENTORY MANAGEMENT, , Requisition Date:, , Field Name, Requisition Date, , Page 20 of 372, , Description, , R/O/C, R, , Comments, Maintain 11.02.2010

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PURCHASING & INVENTORY MANAGEMENT, , Material Dispatch Address:, , Field Name, Material Dispatch, Address, , Page 21 of 372, , Description, , R/O/C, R, , Comments, Enter Material Dispatch Address FBR HEAD QUARTER

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PURCHASING & INVENTORY MANAGEMENT, , Remarks:, Enter Remarks if any., , Field Name, Remarks, , Page 22 of 372, , Description, Remarks if any, , R/O/C, R, , Comments, Enter Remarks packing Required

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PURCHASING & INVENTORY MANAGEMENT, , Received In Stores:, Enter Received in Stores., , Field Name, Received in Store, , Page 23 of 372, , Description, Enter your required information., , R/O/C, R, , Comments, Maintain FBR HQ

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PURCHASING & INVENTORY MANAGEMENT, , Save The Document., , Description, Field Name, Save, , Page 24 of 372, , It will Save the document., , R/O/C, R, , Comments, Save the Document.

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PURCHASING & INVENTORY MANAGEMENT, , Reservation Created:, Reservation has Posted/Created., , Page 25 of 372

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PURCHASING & INVENTORY MANAGEMENT, , 2.2, , Change Reservation., , Access transaction by:, Via Menus, Via Transaction Code, , Page 26 of 372, , Logistics → Materials Management → Inventory Management → Reservation, → Change, MB22

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PURCHASING & INVENTORY MANAGEMENT, , Enter Reservation Number:, Enter the number of reservation that you want to change, Press Enter or highlighted button above, , Field Name, Reservation, , Page 27 of 372, , Description, Enter the number of reservation that, you want to change, , R/O/C, R, , Comments, Enter reservation number, 1050000061 .

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PURCHASING & INVENTORY MANAGEMENT, , Actual Quantity:, Enter here to change the quantity, , Field Name, Quantity In, , Page 28 of 372, , Description, Enter here to change the quantity, , R/O/C, R, , Comments, , Change the quantity from 40 to 50

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PURCHASING & INVENTORY MANAGEMENT, , Quantity Changed:, Enter the revise quantity, , Field Name, Quantity In, , Page 29 of 372, , Description, Enter here to change the quantity, , R/O/C, R, , Comments, , Change the quantity 50

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PURCHASING & INVENTORY MANAGEMENT, , Save The Document:, Save the changes, , Description, Field Name, Save, , Page 30 of 372, , It will Save the changes., , R/O/C, R, , Comments, Save the Document.

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PURCHASING & INVENTORY MANAGEMENT, , Reservation Created:, , Field Name, Reservation, , Page 31 of 372, , Description, Enter the number of reservation that, you want to Post, , R/O/C, R, , Comments, Enter reservation number 1050000061 .

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PURCHASING & INVENTORY MANAGEMENT, , 2.3, , Display Reservation, , Access transaction by:, Via Menus, Via Transaction Code, , Page 32 of 372, , Logistics → Materials Management → Inventory Management → Reservation, → Create, MB23

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PURCHASING & INVENTORY MANAGEMENT, , Enter Reservation:, Enter Reservation Number that you want to display., , Field Name, Reservation, , Page 33 of 372, , Description, Enter the number of reservation that, you want to Display, , R/O/C, R, , Comments, Enter reservation number 1050000061 .

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PURCHASING & INVENTORY MANAGEMENT, , Display Reservation:, Displaying Reservation data for both Header and Line item, , Page 34 of 372

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PURCHASING & INVENTORY MANAGEMENT, , 2.4, , Goods Issue Reference to Reservation, , Access transaction by:, Via Menus, Via Transaction Code, , Page 35 of 372, , SAP Menu > Logistics > Inventory Management > Goods Movement > Goods, Issue (MIGO), MIGO

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PURCHASING & INVENTORY MANAGEMENT, , Action for document, Select Goods Issue as Action for GI, , Click on drop down list to select the Goods Issue., Field Name, Drop down list, , Page 36 of 372, , R/O/C, Select the Good Issue option from the drop down list, , R, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , Select Reservation:, From the drop down list select the Reservation, , Specify Reservation Number, Enter Reservation Number 1050000044, , Enter the Reservation Number for which you use as a reference for Goods Issue against this, Reservation., , Page 37 of 372

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PURCHASING & INVENTORY MANAGEMENT, , Item Detail - Quantity Tab, Enter Quantity 38 for Issuance, , You can Issue Full/Partial at Quantity tab on item detail level., , Page 38 of 372

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PURCHASING & INVENTORY MANAGEMENT, , Enter Storage Location, Enter Storage Location L001, , Enter Storage Location which comes under the Plant on where tab and Plant data will determine, automatically from (reservation)., , Page 39 of 372

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PURCHASING & INVENTORY MANAGEMENT, , Flag the Item OK indicator, Flag the indicator, , Flag the Item OK indicator ensure you have entered all input data., , Page 40 of 372

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PURCHASING & INVENTORY MANAGEMENT, , Check the document:, Press, , Page 41 of 372, , to check the document.

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PURCHASING & INVENTORY MANAGEMENT, , Post the document:, You can see the message highlighted below that document is O.K., Document is O.K. Now you can Post the document. Press, , Page 42 of 372, , to post the document.

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PURCHASING & INVENTORY MANAGEMENT, , Material Document Number Generated, Material document Generated, , Material Document Number has generated for action cancellation against goods issue, , You can enter to view in separate window or can exit from here., Page 43 of 372

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PURCHASING & INVENTORY MANAGEMENT, , 2.5, , Printout Goods Issue Voucher., , Via Menus, Via Transaction Code, , Page 44 of 372, , Logistics ---> Materials Management ---> Inventory Management ---> Material, Document ---> MB90 – Process output, MB90

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PURCHASING & INVENTORY MANAGEMENT, , Enter your required information, , Field Name, , Description, , R/O/C, , Output Type, , Specifies the kind of output to be produced., , R, , The output type is predefined for your area of the SAP, system., Transmission, Medium, , You can specify, for example, that the output is printed R, or that it is produced and sent by other means, such as, Print, fax, electronic mail etc, , Sort order, , Controls the sorting of output., , R, , Select sort key ‘Material document/Item/Output type’, to print the material document., , Processing Mode, , Indicator that specifies status and send time of the, selected output., , R, , Material Doc., Year, , Calendar year in which the material document was, posted., , R, , Material, Document, , Alphanumeric key uniquely identifying the document., , R, , Click, , Number of the material document with which a goods, movement was posted., , to Execute, , Page 45 of 372, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , Select the document for Display the message/Print preview to click on ‘Print Preview’, , Output Goods Issue Voucher (GIV):, , Page 46 of 372, , button.

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PURCHASING & INVENTORY MANAGEMENT, , SECTION 3, 3.1, , PURCHASE REQUISITION (PR), , Create Purchase Requisition (PR), , Via Menus, Via Transaction Code, , Page 47 of 372, , Logistics --> Materials Management --> Purchasing --> Purchase Requisition -> Create, ME51N

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PURCHASING & INVENTORY MANAGEMENT, , Document Type Selection:, , Field Name, , Description, , Document Type, , Select the document type which determines the type of R, document being created e.g. PR for local, services,, import etc, , Page 48 of 372, , R/O/C, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , Enter Item data:, , Field Name, , Description, , R/O/C, , Account, Assignment, , Select the account assignment category “K” which is, used for consumable/stationary materials, , R, , Material, , Select material number which needs to be procured, , R, , Plant, , Select the Plant in which the material is being, procured, , R, , Unit of Measure, , Unit of Measure for material e.g. pieces, each etc. It, will be updated from Material Master automatically, , O, , Page 49 of 372, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , Enter Purchasing group:, , Field Name, , Description, , R/O/C, , Purchasing, Group, , Select Purchasing Group “P77 FBR Head Quarter”, from drop down list, , R, , Page 50 of 372, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , Account Assignment data:, , Field Name, , Description, , R/O/C, , G/L account, , Select G/L account in which the cost of Material will, be charged, , R, , Cost Center, , Select Cost Center in which cost will be charged, , R, , Page 51 of 372, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , Enter Valuation Price:, , Field Name, , Description, , R/O/C, , Valuation Price, , Estimated price of the Material is mentioned in, Purchase Requisition, , R, , Page 52 of 372, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , Saving Purchase Requisition:, After entering the required information, user will save Purchase Requisition (PR)., , Purchase Requisition (PR) 1000000092 is created., , Page 53 of 372

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PURCHASING & INVENTORY MANAGEMENT, , 3.2, , Printing of Purchase Requisition:, , Once Purchase Requisition (PR) is created, it can be printed., Via Menus, Via Transaction Code, , Enter Purchase Requisition to Print., , Click, , to Execute, , Page 54 of 372, , ZMM ---> Print Output ---> ZMPUR03, ZMPUR03

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PURCHASING & INVENTORY MANAGEMENT, , Click on Print Button:, , Page 55 of 372

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PURCHASING & INVENTORY MANAGEMENT, , Purchase Requisition Printout, , Page 56 of 372

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PURCHASING & INVENTORY MANAGEMENT, , 3.3, , Change/Close Purchase Requisition:, , Once Purchase Requisition (PR) is created, it can be changed/closed in order to incorporate change, in requirement., Via Menus, Via Transaction Code, , Page 57 of 372, , Logistics --> Materials Management --> Purchasing --> Purchase Requisition -> Change, ME52N

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PURCHASING & INVENTORY MANAGEMENT, , Select Purchase Requisition (PR):, , Field Name, , Description, , R/O/C, , Purchase, Requisition, , Select the Purchase Requisition (PR) which you want, to close or change, , R, , Page 58 of 372, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , Flag Purchase Requisition (PR) as Closed:, This function flags a Purchase Requisition (PR) as closed. It means that no Purchase Order can be, created against closed Purchase Requisition (PR)., , Field Name, , Description, , R/O/C, , Closed, , Flag the “Closed” indicator to close the Purchase, Requisition (PR), , R, , Save, , Save the document to effect changes, , R, , Page 59 of 372, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , 3.4, , INDIVIDUAL RELEASE OF PURCHASE REQUISITION (PR):, , Via Menus, Via Transaction Code, , Page 60 of 372, , SAP Menu > Logistics > Materials Management > Purchaser Requisition >, Release > Individual Release, ME54N

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PURCHASING & INVENTORY MANAGEMENT, , Select Purchase Requisition (PR) Number:, , Field Name, , Description, , R/O/C, , Purchase, Requisition, , Select the Purchase Requisition (PR) that you want to, Release, , R, , Other document, , Click “Other Document” to adopt the selected PR for, individual release, , R, , Page 61 of 372, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , Select the Release button:, By clicking on Release button, Purchase Requisition (PR) will be released by first Approver., , Press, Release button to release the Purchaser Requisition (PR) from first Approver i.e. Second, Secretary., Press, , Save button to save the document., , Page 62 of 372

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PURCHASING & INVENTORY MANAGEMENT, , 3.5, , COLLECTIVE RELEASE OF PURCHASE REQUISITION (PR):, , Via Menus, Via Transaction Code, , Page 63 of 372, , SAP Menu > Logistics > Materials Management > Purchaser Requisition >, Release > Collective Release, ME55

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PURCHASING & INVENTORY MANAGEMENT, , Select the Release code:, , Field Name, , Description, , R/O/C, , Release Code, , Select the Release code AH in this case to release the, PR collectively, , R, , Requisition for, overall release, , To release the Purchase Requisition (PR) overall rather R, than item wise. flag this indicator, , Requisition for, Item-Wise, Release, , You can check the indicator to release each Purchase, Requisition (PR) line item wise, , O, , Scope of List, , Choose the ALV grid as Scope of List to view the, report in ALV format, , O, , Click, , Execute or press F8, , Page 64 of 372, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , Release Purchase Requisition (PR):, , Click, Release to release the Purchase Requisition (PR). You can release more than one, Purchase Requisition (PR)., , Page 65 of 372

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PURCHASING & INVENTORY MANAGEMENT, , 3.6, , LIST OF PURCHASE REQUISITIONS - REPORT:, , Via Menus, Via Transaction Code, , Page 66 of 372, , SAP menu > Logistics > Materials Management > Purchasing > Purchase, Requisition > List Displays > General, ME5A

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PURCHASING & INVENTORY MANAGEMENT, , Selection Criteria – Plant:, , Field Name, , Description, , R/O/C, , Scope of List, , Choose the ALV as Scope of List to view the report in, ALV format, , O, , Plant, , Enter the Plant as selection criteria to display the, report for the specified Plant – you can select any, other selection criteria as well, , O, , Click, Page 67 of 372, , Execute or press F8 to execute the report., , Comments

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PURCHASING & INVENTORY MANAGEMENT, , Report Result:, , The Report “List of Purchase Requisitions” will be displayed on your screen according to the, Selection Criteria.., , Page 68 of 372

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PURCHASING & INVENTORY MANAGEMENT, , 3.7, , PURCHASE REQUISITION REPORT BY ACCOUNT ASSIGNMENT, , Via Menus, Via Transaction Code, , Page 69 of 372, , SAP menu > Logistics > Materials Management > Purchasing > Purchase, Requisition > List Displays > By account Assignment > General, ME5K

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PURCHASING & INVENTORY MANAGEMENT, , Selection Criteria:, , Field Name, , Description, , Cost Center, , Enter cost center for which you want to view the report R, , WBS Element, , You can select WBS Element to view all Purchase, Requisitions which have been created for that WBS, Element, , O, , Material, , Report can be restricted to a material for the selected, Cost Center or WBS Element (if required), , O, , Material group, , Material Group is maintained in all Purchase, Requisitions so that the report can be viewed Material, Group wise, , O, , Purchasing, Group, , Purchasing Group is maintained in all Purchase, Requisitions so that the report can be viewed, Purchasing Group wise, , O, , Scope of List, , Choose the layout of report. You can select ALV as, your report view., , O, , Plant, , Enter the Plant as selection criteria to display the, report for the specified Plant, , O, , Page 70 of 372, , R/O/C, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , Document Type, , Each Purchase Requisition (PR) is created with a, specific Document Type e.g. PR for local, PR for, services etc. Report results can be restricted on the, basis of Document Type., , O, , Item Category, , Mostly. Standard Item Category is used, however,, incase of Services and Blanket Purchase Requisition, (PR), Item Category can be different from Standard,, therefore, it can be used to restrict report results to a, certain Item Category., , O, , Account, Assignment, Category, , Account Assignment Category must be used with Cost, Center and WBS Element e.g. it can be K or P so, report can be restricted on the basis of Account, Assignment Category, , O, , Blocking, indicator, , All Purchase Requisitions which have been Blocked or O, Closed can be included or excluded from the report., , Report result:, , “Purchase Requisition Report by Account Assignment” will be displayed on your screen according, to the Selection Criteria., Page 71 of 372

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PURCHASING & INVENTORY MANAGEMENT, , SECTION 4, 4.1, , REQUEST FOR QUOTATION (RFQ), , Create Request For Quotation:, , Access the transaction using following menu path;, Via Menus, Via Transaction Code, , Page 72 of 372, , SAP Menu ---> Logistics ---> Material Management ---> Purchasing --->, RFQ/Quotation ---> Create, ME41

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PURCHASING & INVENTORY MANAGEMENT, , Create Request For Quotation (RFQ) – Initial Screen:, , Description, , R/O/C, , Field Name, RFQ Type, , As per FBR requirement, seven different types of RFQ R, / RFP document types are available, you are required, to select one which is pertinent to your requirement., , RFQ date, , It is the document date or RFQ / RFP issuance date, , R, , Quotation, deadline, , It is the deadline by which Quotation/Offer from the, vendor is required, , R, , Purchasing, Organization, , In FBR, there are seven Purchasing Organizations., User can select from the list, , R, , Purchasing, Group, , Set in the system as per FBR requirement. For this, session. only one group P77 for FBR Head Quarter, will be used. Each plant has a Purchasing Group, , R, , Page 73 of 372, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , Press, , Overview or Enter to continue, , Item level data in Request for Quotation (RFQ):, , Field Name, , Description, , R/O/C, , Material, , Specify the Material number for which you want the, prices from vendor by sending the Request For, Quotation (RFQ), , R, , RFQ Quantity, , Specify Quantity for Purchase, , R, , Delivery date, , Set the delivery date – when the material is required to, be delivered by the vendor, , R, , Plant, , Specify Plant for which material is being procured, , R, , Page 74 of 372, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , Line Item 2:, , Field Name, , Description, , R/O/C, , Material for line, item 2, , Specify the Material number for which you want the, prices from vendor by sending the Request For, Quotation (RFQ), , R, , RFQ Quantity for Specify the Quantity for Purchase, line item 2, , R, , Delivery date for, line item 2, , Set the delivery date – when the material is required to, be delivered by the vendor, , R, , Plant for line, item 2, , Specify Plant for which material is being procured, , R, , Page 75 of 372, , Comments

Page 76 :
PURCHASING & INVENTORY MANAGEMENT, , Line Item 3 for Services:, , Field Name, , Description, , R/O/C, , Item Category, , Specify Item Category D if you want to procure the, Services. Item category D is mandatory for services, , R, , Short Text, , Services are always purchased without Material –, short text needs to be maintained as it is mandatory., , R, , Page 76 of 372, , Comments

Page 77 :
PURCHASING & INVENTORY MANAGEMENT, , Material Group:, , Field Name, , Description, , R/O/C, , Material group, , Enter Material Group. It is mandatory because, Material Master does not exist for services., , R, , Page 77 of 372, , Comments

Page 78 :
PURCHASING & INVENTORY MANAGEMENT, , Plant:, , Field Name, , Description, , Plant, , RFQ / RFP can be generated for single Plant as well as R, for multiple Plants., , Page 78 of 372, , R/O/C, , Comments

Page 79 :
PURCHASING & INVENTORY MANAGEMENT, , Maintain Planned Services:, , Field Name, , Description, , R/O/C, , Service, Specification, , You can maintain services in Service Specification, , R, , Quantity, , Quantity of services will specify e.g. if maintenance, R, service for fans is required then how many fans will be, serviced, , Unit of Measure, , Unit of Measure for services e.g. pieces, each etc., , Page 79 of 372, , R, , Comments

Page 80 :
PURCHASING & INVENTORY MANAGEMENT, , Delivery Schedule for line item:, If the delivery is required as per given schedule, then the Delivery Schedule can also be maintained, here., , Click, , Delivery Schedule to maintain schedule for selected line item 10, , Page 80 of 372

Page 81 :
PURCHASING & INVENTORY MANAGEMENT, , Schedule for Line item:, Schedule for three deliveries will be maintained here with different quantities and different delivery, dates, , Page 81 of 372

Page 82 :
PURCHASING & INVENTORY MANAGEMENT, , Line item selection:, If the delivery address is different from Plant address, then this address can be mentioned in the RFQ, / RFP., , To maintain the delivery address, click, , Page 82 of 372, , Delivery Address icon

Page 83 :
PURCHASING & INVENTORY MANAGEMENT, , Delivery Address:, Delivery address can be changed as per the requirement, , Press, , Page 83 of 372, , button to adopt the changed address for selected line item.

Page 84 :
PURCHASING & INVENTORY MANAGEMENT, , Header Data:, Header Icon:, , Page 84 of 372

Page 85 :
PURCHASING & INVENTORY MANAGEMENT, , Header Data:, , Field Name, , Description, , R/O/C, , Coll No., , This field is used to group together one series of RFQ, / RFP, , O, , Validity Start, , Shows the date from which the Offer shall be available O, for ordering purpose., , Validity End, , Shows the date on which Validity of the Offer will, expire, , O, , Your Reference, , Name of the contacting person from Vendor side is to, be mentioned in Your Reference field, , O, , Our Reference, , Name of the contacting person from FBR is to be, mentioned in Our Reference field, , O, , Page 85 of 372, , Comments

Page 86 :
PURCHASING & INVENTORY MANAGEMENT, , Click, , Header Text to maintain text in header, , Fill the header text:, , Field Name, , Description, , R/O/C, , Reference, number, , Maintain internal Reference Number, , O, , To, , Name of person/vendor to whom RFQ is to be, delivered, , O, , Subject, , Maintain Subject, , O, , Body Text, , Maintain Body Text, , O, , Terms of delivery Maintain text for Terms of Delivery, , Click, , Page 86 of 372, , Back to return to previous screen, , O, , Comments

Page 87 :
PURCHASING & INVENTORY MANAGEMENT, , Item Text:, , Field Name, , Description, , R/O/C, , Item text, , Maintain Item Text, , O, , Maintain PO text, , Maintain Purchase Order Text, , O, , Additional Text, for Item, , Here you can maintain any additional text for selected, item, , O, , Click, , Page 87 of 372, , Back to return to previous screen, , Comments

Page 88 :
PURCHASING & INVENTORY MANAGEMENT, , Request for Quotation (RFQ)/ Request for Purchase (RFP) - Assignment to Vendor 1:, All the details required to be mentioned on the enquiry are now complete. We need to send this RFQ /, RFP to the selected Vendor., Maintain Vendor "30000005" for item 1, , Field Name, , Description, , Vendor, , Assign the RFQ / RFP to selected Vendor for line item R, 1, , Click, , Save to save the RFQ for line item 1, , Page 88 of 372, , R/O/C, , Comments

Page 89 :
PURCHASING & INVENTORY MANAGEMENT, , Save the Request for Quotation (RFQ)/ Request for Purchase (RFP):, , If you want to maintain same Vendor for each line item then press “Yes” otherwise Press “No”, Request For Quotation (RFQ) 6100000027 for Item 10 has been created., , Page 89 of 372

Page 90 :
PURCHASING & INVENTORY MANAGEMENT, , Request for Quotation(RFQ) / Request for Purchase (RFP) - Assignment to Vendor 2:, Now maintain Vendor "z3" for line item 2, , Click, , Save to save the RFQ for line item 2, , Page 90 of 372

Page 91 :
PURCHASING & INVENTORY MANAGEMENT, , Request for Quotation (RFQ)/ Request for Purchase (RFP) - Assignment to Vendor 3:, Maintain Vendor "ali" for line item 3, , Click, , Save to save the RFQ for line item 3, , Page 91 of 372

Page 92 :
PURCHASING & INVENTORY MANAGEMENT, , 4.2, , Printout Request for Quotation (RFQ)., , Via Menus, Via Transaction Code, , Page 92 of 372, , Logistics ---> Materials Management ---> Purchasing ---> Request for, Quotation ---> Messages ---> ME9A – Print/Transmit, ME9A

Page 93 :
PURCHASING & INVENTORY MANAGEMENT, , Enter below mentioned data, , Field Name, , Description, , R/O/C, , Document, Number, , Alphanumeric key uniquely identifying the document., , R, , Vendor, , You can use the vendor number to keep track of, Request for Quotation., , O, , Purchasing, Organization, , Denotes the purchasing organization., , O, , Document Type, , Identifier allowing differentiation between the various, kinds of purchasing document in the SAP system., , O, , Document Date, , Date on which the purchasing document was created., , O, , Application, , Subdivides the usage of a condition (for example,, pricing) for use in different application areas (for, example, purchasing)., , R, , Message Type, , Specifies the kind of output to be produced., , R, , The output type is predefined for your area of the SAP, system, , Page 93 of 372, , Comments

Page 94 :
PURCHASING & INVENTORY MANAGEMENT, , Processing Status If the message was processed successfully, the status is R, set to '1' and if an error occurs, the status is set to '2'., Status '0' usually means that the processing program, has not yet been started (if the message is to be, processed manually, for example)., , Select the document for Display the message/Printout preview to click on ‘Display Message’ button., , Output of Request for Quotation (RFQ)., , Page 94 of 372

Page 95 :
PURCHASING & INVENTORY MANAGEMENT, , 4.3, , Maintain Quotation:, , This functionality helps us to maintain the Vendor Offers with reference to the RFQ / RFP already sent, to these suppliers., Access the transaction using following menu path:, Via Menus, Via Transaction Code, , Page 95 of 372, , Material Management ----> Purchasing ----> RFQ/Quotation ----> Quotation ---> Maintain, ME47

Page 96 :
PURCHASING & INVENTORY MANAGEMENT, , Select the Request for Quotation (RFQ):, Enter RFQ /RFP number that we have already created and sent to Vendor as an enquiry., , Field Name, , Description, , R/O/C, , RFQ, , Enter RFQ /RFP number that has already been, created and sent to Vendor as an enquiry., , R, , Click, , Overview or Enter to continue, , Page 96 of 372, , Comments

Page 97 :
PURCHASING & INVENTORY MANAGEMENT, , Maintain Item Price:, Enter Price "10" for line item 1., , Field Name, , Description, , R/O/C, , Net Price, , Maintain Price for line item 1 that Vendor has, offered for the particular material, , R, , Page 97 of 372, , Comments

Page 98 :
PURCHASING & INVENTORY MANAGEMENT, , Maintain Item Price:, Maintain price Rs.15 for line item 2., , Field Name, , Description, , R/O/C, , Net Price, , Maintain Price for line item 2 that Vendor has, offered for the particular material, , R, , Click, , Save to save the Quotation., , Page 98 of 372, , Comments

Page 99 :
PURCHASING & INVENTORY MANAGEMENT, , 4.4, , Price Comparison List:, , Access the Transaction using following menu path:, Via Menus, Via Transaction Code, , Page 99 of 372, , SAP Menu > Logistics > Materials Management > Purchasing >, RFQ/Quotation > Price Comparison, ME49

Page 100 :
PURCHASING & INVENTORY MANAGEMENT, , Price Comparison List – Initial Screen:, , Field Name, , Description, , R/O/C, , Purchasing, Organization, , Select Purchasing Organization PFHQ. All, RFQ/RFP’s are created under a Purchasing, Organization., Select range of Quotations for comparison e.g., two or more than two Quotations, This is the number which is maintained in the, header of RFQ. System will compare all, Quotations which have been created under this, Collective Number, You can select Vendor. System will compare the, Quotations from the Vendor you selected, You can specify the Material for which you want to, run the comparison, , R, , Quotation, Collective RFQ, , Vendor, Material, , Click, , Execute or Press F8, , Page 100 of 372, , O, O, , O, O, , Comments

Page 101 :
PURCHASING & INVENTORY MANAGEMENT, , Result Price Comparison List:, Comparison of Prices maintained in three Quotations for each material offered by different Vendors is, executed. As a result of this process, Price Comparison List is generated. System calculates the best, quoted price against each Vendor offer., You can select one Quotation and reject all other Quotations by activating the Rejection Indicator., , Page 101 of 372

Page 102 :
PURCHASING & INVENTORY MANAGEMENT, , 4.5, , Maintain Quotation for Rejection, , Maintain Quotation to flag the Rejection Indicator. Access the Transaction using following Menu Path:, Via Menus, Via Transaction Code, , Page 102 of 372, , SAP menu > Logistics > Materials Management > Purchasing > Request for, Quotation > Quotation > Maintain, ME47

Page 103 :
PURCHASING & INVENTORY MANAGEMENT, , Select Request for Quotation (RFQ):, , Field Name, , Description, , R/O/C, , RFQ, , Enter RFQ /RFP number for selecting RFQ / RFP, to be rejected, , R, , Page 103 of 372, , Comments

Page 104 :
PURCHASING & INVENTORY MANAGEMENT, , Select the line item:, Select the line item for which Rejection Indicator is to be flagged, , Page 104 of 372

Page 105 :
PURCHASING & INVENTORY MANAGEMENT, , Flag the Rejection Indicator:, Flag the Rejection Indicator in selected RFQ/RFP., , Page 105 of 372

Page 106 :
PURCHASING & INVENTORY MANAGEMENT, , Select the Rejection Reason:, From the drop down list, select the Reason for Rejection., , Click, , Save to save the Quotation., , Page 106 of 372

Page 107 :
PURCHASING & INVENTORY MANAGEMENT, , 4.6, , Request for Quotation (RFQ) List - Display by Material., , Access the transaction using following Menu Path:, Via Menus, Via Transaction Code, , Page 107 of 372, , SAP menu > Logistics > Materials Management > Purchasing > Request for, Quotation > List Displays > By Material, ME4M

Page 108 :
PURCHASING & INVENTORY MANAGEMENT, , Selection Parameter for Report:, , Select the material for which you want to view the Report. You can give the range in Selection Criteria, to view the report., Field Name, , Description, , R/O/C, , Comments, , Material, , Select the Material, , R, , Select Material 3000114, , Click, , Execute or Press F8, , Page 108 of 372

Page 109 :
PURCHASING & INVENTORY MANAGEMENT, , Result of the Report:, , Report Results show all the Quotations created against the selected Material., You can go back to the Selection Screen to execute the Report for another Material., , Page 109 of 372

Page 110 :
PURCHASING & INVENTORY MANAGEMENT, , SECTION 5, 5.1, , CONTRACT, , Create Contract, , Via Menus, Via Transaction Code, , Logistics --> Materials Management --> Purchasing --> Contract --> ME31K –, Create, ML31K, , Create Contract Initial Screen, , Field Name, , Description, , R/O/C, , Comments, , Vendor, , Vendor with whom the Contract is, being established, Select document type, Sign-off date of Agreement, , R, , Enter Vendor No. 30000005, , R, R, , Select document type, Enter Agreement Date, , Enter Purchase Organization, , R, , Enter Purchasing Organization, “PFHQ”, , Agreement Type, Agreement Date, Purchasing, Organization, Page 110 of 372

Page 111 :
PURCHASING & INVENTORY MANAGEMENT, , Purchasing Group, , Field Name, , Description, , R/O/C, , Comments, , Purchasing Group, , Enter Purchasing Group, , R, , Select “P77” from dropdown list, , Click, , icon to continue, , Page 111 of 372

Page 112 :
PURCHASING & INVENTORY MANAGEMENT, , Header data, , Field Name, , Description, , R/O/C, , Comments, , Validity End date, Your Reference, , Contract Expiry Date, Name of the Contact Person from, Vendor’s side, Name of Contact Person from FBR, side, , R, O, , Enter date as per Contract, Enter name as per Contract, , O, , Enter name as per Contract, , Our Reference, , Click, , icon to fill Item Level Data., , Page 112 of 372

Page 113 :
PURCHASING & INVENTORY MANAGEMENT, , Item data, , Field Name, , Description, , R/O/C, , Comments, , Account, Assignment, Category, , The Account Assignment Category, determines which account, assignment data (such as cost, center, account number and so on), is necessary for the item., Select Material that you want to, procure, Enter the Quantity required to, Order, Enter Net Price per unit of Ordered, Quantity., Enter Plant for which Material is, being procured, , R, , Enter Account Assignment Category, K, , R, , Enter Material 3000115, , R, , Enter value 100 in this field, , R, , Enter Net Price Rs. 20, , R, , Enter Plant HQ01, , Material, Quantity, Net Price, Plant, , Page 113 of 372

Page 114 :
PURCHASING & INVENTORY MANAGEMENT, , Account Assignment data, , Field Name, , Description, , R/O/C, , Comments, , G/L Account, Cost Center, , Specify G/L Account for posting, Cost Center that will bear the cost, of this Material, , R, R, , Enter G/L Account A01170, Enter Cost Center AD0005, , Click, , icon to continue., , Page 114 of 372

Page 115 :
PURCHASING & INVENTORY MANAGEMENT, , Save the Document, , Click, , Save or press Ctrl+S to Save the document., , Page 115 of 372

Page 116 :
PURCHASING & INVENTORY MANAGEMENT, , Click on Yes button to Save, , Click Yes button to save the document., , Page 116 of 372

Page 117 :
PURCHASING & INVENTORY MANAGEMENT, , Document Number generated, , Document Number will be generated at the bottom of the screen., , Page 117 of 372

Page 118 :
PURCHASING & INVENTORY MANAGEMENT, , 5.2, , Printout Outline Agreement/Contract., , Via Menus, Via Transaction Code, , Page 118 of 372, , Logistics ---> Materials Management ---> Purchasing ---> Outline Agreement, ---> Messages ---> ME9K – Print/Transmit, ME9K

Page 119 :
PURCHASING & INVENTORY MANAGEMENT, , Enter your required information, , Field Name, , Description, , R/O/C, , Document, Number, , Alphanumeric key uniquely identifying the document., , R, , Vendor, , You can use the vendor number to keep track of, Request for Quotation., , O, , Purchasing, Organization, , Denotes the purchasing organization., , O, , Document Type, , Identifier allowing differentiation between the various, kinds of purchasing document in the SAP system., , O, , Document Date, , Date on which the purchasing document was created., , O, , Application, , Subdivides the usage of a condition (for example,, pricing) for use in different application areas (for, example, purchasing)., , R, , Message Type, , Specifies the kind of output to be produced., , R, , The output type is predefined for your area of the SAP, system, , Page 119 of 372, , Comments

Page 120 :
PURCHASING & INVENTORY MANAGEMENT, , Select the document for Display the message/Printout preview to click on ‘Display Message’ button., , Output Outline Agreement/Contract:, , Page 120 of 372

Page 121 :
PURCHASING & INVENTORY MANAGEMENT, , 5.3, , Display Contract, , In case you want to create a Contract Release Order, first call the Contract Document in Display, Mode. Access the Transaction following this Menu Path;, Via Menus, , Logistics --> Materials Management --> Purchasing --> Contract --> Display, , Via Transaction Code, , ME33K, , Page 121 of 372

Page 122 :
PURCHASING & INVENTORY MANAGEMENT, , Display Contract, Enter Document Number of the Contract which is required to be displayed., , Page 122 of 372

Page 123 :
PURCHASING & INVENTORY MANAGEMENT, , Item selection for Contract Release Order, Select all the items for which Contract Release Order is to be issued. Selection can be made by, clicking the tab (near the item number) as highlighted below., Click “Contract” in the Menu Bar after selecting the line items., , Page 123 of 372

Page 124 :
PURCHASING & INVENTORY MANAGEMENT, , Contract Release Order, To create the Contract Release Order, click on the Menu Item ‘Contract’, go to ‘Follow-On Functions’, and then to 'Contract Release Order'., , Caution:, Please make sure that you are in Display Mode., , Page 124 of 372

Page 125 :
PURCHASING & INVENTORY MANAGEMENT, , Adopt Contract Line Item 1, , In order to copy the items from Contract, use the Adopt function in Document Overview. Select and, Adopt line items one by one. Alternatively, you can select all items (for multiple selections, use Shift, key on your key board) and Adopt them collectively., , Page 125 of 372

Page 126 :
PURCHASING & INVENTORY MANAGEMENT, , Adopt Contract Line Item 2, , Select and Adopt second line item following the same process., , Page 126 of 372

Page 127 :
PURCHASING & INVENTORY MANAGEMENT, , Document overview off, In order to increase the screen space, you can close the Document Overview by clicking ‘Document, Overview Off’ icon., , Page 127 of 372

Page 128 :
PURCHASING & INVENTORY MANAGEMENT, , 5.4, , Contract Release Order – Purchase Order (PO) Document Type, , Select required Document Type from the drop down list. Purchase Order (PO) Document Type Codes, starting with ‘FBR’ have been created specifically for FBR., , As you click ‘Contract Release Order’, System will take you directly to the Purchase Order (PO), Creation Screen (ME21N). Here you will see the Contract Items listed in the Document Overview, Window., Page 128 of 372

Page 129 :
PURCHASING & INVENTORY MANAGEMENT, , Contract release order quantity, Maintain the Quantities required in the Release Order for each item. After entering the Quantities,, check the document for any errors before saving it., Click, , Check icon after entering the quantities for both Adopted Line Items from Contract., , Page 129 of 372

Page 130 :
PURCHASING & INVENTORY MANAGEMENT, , Check Errors, , If there are no messages or acceptable warning messages, click, document, otherwise make necessary rectifications to remove errors., , Page 130 of 372, , icon to continue saving your

Page 131 :
PURCHASING & INVENTORY MANAGEMENT, , Save Contract Release Order, Saving the document generates a Document Number which can be used for reference in future., , Page 131 of 372

Page 132 :
PURCHASING & INVENTORY MANAGEMENT, , Contract Release Order Created, , Release Order Document Number will be displayed at the bottom of your screen., , Page 132 of 372

Page 133 :
PURCHASING & INVENTORY MANAGEMENT, , 5.5, , Contract Report by Material, , Access the Report following this Menu Path;, Via Menus, Via Transaction Code, , Page 133 of 372, , Logistics --> Materials Management --> Purchasing --> Outline Agreement -->, List Display --> By Material, ME3M

Page 134 :
PURCHASING & INVENTORY MANAGEMENT, , Selection Criteria, , Field Name, , Description, , R/O/C, , Comments, , Material, , Material(s) can be selected to view, the documents posted for such, material(s), Choose the ALV grid as Scope of, List to view the report in ALV, format, , R, , Enter Material No. 3000113 and, 3000114, , Scope of List, , Click, , Execute icon or Press F8., , Page 134 of 372, , O

Page 135 :
PURCHASING & INVENTORY MANAGEMENT, , Output of Report, , Page 135 of 372

Page 136 :
PURCHASING & INVENTORY MANAGEMENT, , 5.6, , Contract Report per Vendor, , Access the Report following this Menu Path;, Via Menus, Via Transaction Code, , Page 136 of 372, , Logistics --> Materials Management --> Purchasing --> Outline Agreement -->, List Display --> By Vendor, ME3L

Page 137 :
PURCHASING & INVENTORY MANAGEMENT, , Selection Criteria, , Field Name, , Description, , R/O/C, , Comments, , Vendor, , Vendor(s) can be selected to view, the Purchasing Documents posted, against them, Choose the ALV grid as Scope of, List to view the report in ALV, format, , R, , Enter Vendor No. 30000005 and, 30000006, , Scope of List, , Click, , Execute icon or press F8., , Page 137 of 372, , O

Page 138 :
PURCHASING & INVENTORY MANAGEMENT, , Report Result, Report will be displayed on your screen as shown below;, , Page 138 of 372

Page 139 :
PURCHASING & INVENTORY MANAGEMENT, , SECTION 6, 6.1, , CREATE PURCHASE ORDER (PO), , Create Purchase Order (PO) without Reference, , Access transaction by:, Via Menus, Via Transaction Code, , Logistics → Materials Management → Purchasing Purchase Order → Create, → Vendor/Supplying plant Known, ME21N, , Menu Path for the Transactions Code ME21N-Create Purchase Order (PO)., , Page 139 of 372

Page 140 :
PURCHASING & INVENTORY MANAGEMENT, , Select Document Type, Select the suitable Document Type from the drop down list. Purchase Order (PO) Document Type, Codes starting with ‘FBR’ have been created specifically for FBR., , R/O/C, Field Name, Document Type, , Page 140 of 372, , Description, Document Type Codes starting with, ‘FBR’ are configured for FBR, , R, , Comments

Page 141 :
PURCHASING & INVENTORY MANAGEMENT, , Select Vendor, , Field Name, Vendor, , Page 141 of 372, , Description, , R/O/C, , Specify Vendor from whom Material is being procured R, , Comments, Enter Vendor 30000006

Page 142 :
PURCHASING & INVENTORY MANAGEMENT, , Select Purchasing Organization., Select Purchasing Organization from the list or by pressing F4, , Field Name, Purchasing, Organization, , Page 142 of 372, , Description, Specify Purchasing Organization for which, you are carrying out the Purchase, , R/O/C, R, , Comments, Enter Purchasing Organization. "PFHQ”

Page 143 :
PURCHASING & INVENTORY MANAGEMENT, , Select Purchasing Group, Select Purchasing Group from the list or by pressing F4., , Field Name, , Purchasing, Group, , Page 143 of 372, , Description, , Purchasing Group for which you want, to procure the Material, , R/O/C, , R, , Comments, , Enter Purchasing Group "P77”

Page 144 :
PURCHASING & INVENTORY MANAGEMENT, , Account Assignment Category, Enter Account Assignment Category. In case of FBR, Account Assignment Category is mandatory for, Non-Valuated Material., , Field Name, , Account Assignment, Category, , Page 144 of 372, , Description, , The Account Assignment Category, determines which account, assignment data (such as cost, center, account number and so on), is necessary for the item., , R/O/C, , R, , Comments, , Enter Account Assignment, Category K

Page 145 :
PURCHASING & INVENTORY MANAGEMENT, , Select Material, Select Material that you want to procure., , Field Name, , Material, , Page 145 of 372, , Description, , Select Material that you want to, procure, , R/O/C, , R, , Comments, , Enter Material 3000007

Page 146 :
PURCHASING & INVENTORY MANAGEMENT, , Select Quantity of Material, , Field Name, , Purchase Order, Quantity, , Page 146 of 372, , Description, , Enter the Quantity required to, Order, , R/O/C, , R, , Comments, , Enter value 120 in this field

Page 147 :
PURCHASING & INVENTORY MANAGEMENT, , Enter Net Price, , Field Name, , Net Price, , Page 147 of 372, , Description, , Enter Net Price per unit of Ordered, Quantity., , R/O/C, , R, , Comments, , Enter Net Price Rs. 10

Page 148 :
PURCHASING & INVENTORY MANAGEMENT, , Enter Plant Data, Enter the Plant that comes under Purchasing Organization mentioned in the header data., , Field Name, , Plant, , Page 148 of 372, , Description, , Enter Plant for which Material is, being procured, , R/O/C, , R, , Comments, , Enter Plant HQ01

Page 149 :
PURCHASING & INVENTORY MANAGEMENT, , Enter Cost Center, Enter Account Assignment Data for each line item in Account Assignment tab., , Field Name, , Description, , R/O/C, , Comments, , Cost Center, , Cost Center which will bear the, cost of this Material, , R, , Enter Cost Center AD0005, , Page 149 of 372

Page 150 :
PURCHASING & INVENTORY MANAGEMENT, , Check the Errors, Click the highlighted icon to check any errors in the Document., , Page 150 of 372

Page 151 :
PURCHASING & INVENTORY MANAGEMENT, , Save the Document, After checking all the errors, save the Document., , Page 151 of 372

Page 152 :
PURCHASING & INVENTORY MANAGEMENT, , 6.2, , Create Purchase Order (PO) with reference to Quotation, , Via Menus, Via Transaction Code, , Page 152 of 372, , Logistics → Materials Management → Purchasing Purchase Order → Create, → Vendor/Supplying plant Known, ME21N

Page 153 :
PURCHASING & INVENTORY MANAGEMENT, , This is the initial screen of Purchase Order (PO) creation. Purchase Orders can be created with, reference to certain documents like Purchase Requisition (PR), Request for Quotation (RFQ),, Contracts and even with reference to other Purchase Orders., In the Document Overview Window, choose the ‘Request For Quotation' (RFQ), If the Document Overview Window is not visible then click on the 'Document Overview On' button (in, the upper left corner of the Purchase Order (PO) screen) to view it., , Page 153 of 372

Page 154 :
PURCHASING & INVENTORY MANAGEMENT, , Choose Purchase Order (PO) Category, In the Purchasing Document Search Screen, use Document Type field to search for Quotation, documents. You can use drop down list to select the Document Type, , Field Name, , Purchase Order, Category, , Page 154 of 372, , Description, , Select the Purchasing, Document Type, , R/O/C, , R, , Comments, , Choose Local FBR

Page 155 :
PURCHASING & INVENTORY MANAGEMENT, , Execute, Execute to start the search by click Execute button or pressing F8, , Page 155 of 372

Page 156 :
PURCHASING & INVENTORY MANAGEMENT, , Document Breakdown, By default, System only displays the document numbers of Purchasing Documents. In order to be, able to identify which document belongs to which Vendor, or contains which Materials, Document, Breakdown functionality can be used., , Page 156 of 372

Page 157 :
PURCHASING & INVENTORY MANAGEMENT, , Choose your Document Breakdown, Select all those fields by which you want to breakdown your document. A number of fields are, available here. You can choose a field and then click on the arrow to include or exclude from the, breakdown list., , Page 157 of 372

Page 158 :
PURCHASING & INVENTORY MANAGEMENT, , Select Vendor, Open each Quotation by clicking on the arrows to find out the Vendor name. Select the suitable, Quotation by a single mouse click and then click on the 'Adopt' button to copy this Quotation in the, Purchase Order (PO)., Alternatively, you can select the Quotation and then drag & drop in the Shopping Cart (near the, Document Type field), , Page 158 of 372

Page 159 :
PURCHASING & INVENTORY MANAGEMENT, , Close Document Overview, In order to increase the screen space, you can close the Document Overview by clicking ‘Document, Overview Off’ icon., , Page 159 of 372

Page 160 :
PURCHASING & INVENTORY MANAGEMENT, , Select Document Type, Select the suitable Document Type from the drop down list. Purchase Order (PO) Document Type, Codes starting with ‘FBR’ have been created specifically for FBR., , Field Name, , Document Type, , Page 160 of 372, , Description, , Document Type Codes starting, with ‘FBR’ have been configured, for FBR, , R/O/C, , R, , Comments, , Select Document Type FBR Local

Page 161 :
PURCHASING & INVENTORY MANAGEMENT, , Select Purchasing Group, In Purchase Order (PO) document header, there are different tabs in which different types of, information is maintained. Purchasing Group is an essential requirement for creating a Purchase, Order (PO). It is defined in Organization Data tab of Purchase Order (PO) Document Header., , Field Name, , Purchasing, Group, Page 161 of 372, , Description, , Purchasing Group for which Material is, being procured, , R/O/C, , R, , Comments, , Enter Purchasing Group "P77”

Page 162 :
PURCHASING & INVENTORY MANAGEMENT, , Enter Cost Center, Enter Account Assignment Data for each line item in Account Assignment tab., , Field Name, Cost Center, , Page 162 of 372, , Description, , Cost Center that will bear the cost, of this Material, , R/O/C, R, , Comments, Enter Cost Center AD0005

Page 163 :
PURCHASING & INVENTORY MANAGEMENT, , Check Purchase Order (PO), Certain warning messages are displayed as a result of Purchase Order (PO) Check function. Review, all such messages carefully in order to ensure that Purchase Order (PO) is valid., If all warning messages are found OK, press enter to proceed., , Field Name, , Message box, , Page 163 of 372, , Description, , It will display all the Error and, Warning Messages in the, Document, , R/O/C, , R, , Comments, , Check the errors in the Document

Page 164 :
PURCHASING & INVENTORY MANAGEMENT, , Click on Save button to save the Purchase Order, Saving the document generates a Document Number which can be used for reference in future., , Page 164 of 372

Page 165 :
PURCHASING & INVENTORY MANAGEMENT, , 6.3, , Create Purchase Order (PO) with Reference to Old Purchase Order (PO), , Access Transaction using following Menu Path:, Via Menus, Via Transaction Code, , Page 165 of 372, , Logistics → Materials Management → Purchasing Purchase Order → Create, → Vendor/Supplying plant Known, ME21N

Page 166 :
PURCHASING & INVENTORY MANAGEMENT, , Purchase Order (PO) Selection, This is the initial screen of Purchase Order (PO) creation. Purchase Orders can be created with, reference to certain documents like Purchase Requisition (PR), Request for Quotation (RFQ),, Contracts and even with reference to other Purchase Orders., , Page 166 of 372

Page 167 :
PURCHASING & INVENTORY MANAGEMENT, , Select Document Type, In the Purchasing Document Search Screen, use Document Type field for searching documents for, Purchasing. You can use drop down list to select the Document Type., , Field Name, , Document Type, , Page 167 of 372, , Description, , Select the appropriate Document Type, , R/O/C, , R, , Comments, , Enter Document Type ZP02

Page 168 :
PURCHASING & INVENTORY MANAGEMENT, , Execute, Click Execute or Press F8, , Page 168 of 372

Page 169 :
PURCHASING & INVENTORY MANAGEMENT, , Document Breakdown, By default, System only displays the document numbers of Purchasing Documents. In order to be, able to identify which document belongs to which Vendor, or contains what Materials, Document, Breakdown functionality can be used., , Field Name, Purchase Order, Documents, , Page 169 of 372, , Description, Displays the Document Numbers of, Purchasing Documents, , R/O/C, R, , Comments, Choose required Document.

Page 170 :
PURCHASING & INVENTORY MANAGEMENT, , Choose your Document Breakdown, Select all those fields by which you want to breakdown your document. A number of fields are, available here. You can choose a field and then click on the arrow to include or exclude from the, breakdown list., , Field Name, , Column Set, , Page 170 of 372, , Description, , You can choose a field to include, in Sorting Criteria, , R/O/C, , R, , Comments, , Choose the required fields from the, list.

Page 171 :
PURCHASING & INVENTORY MANAGEMENT, , Adopt Purchase Order (PO), Open each Purchase Order (PO) by clicking on the arrows to find out the Plant code. Select the, suitable Purchase Order (PO) by a single mouse click and then click on the 'Adopt' button to copy this, Purchase Order (PO) in the desired Purchase Order., Alternatively, you can also select the Purchase Order (PO) and then drag and drop in the Shopping, Cart (near the Document Type field)., , Page 171 of 372

Page 172 :
PURCHASING & INVENTORY MANAGEMENT, , Document Overview off, In order to increase the screen space, you can close the Document Overview by clicking ‘Document, Overview Off’ icon., , Select Purchasing Group, Page 172 of 372

Page 173 :
PURCHASING & INVENTORY MANAGEMENT, , In Purchase Order (PO) document header, there are different tabs in which different types of, information is maintained. Purchasing Group is an essential requirement for creating a Purchase, Order (PO). It is defined in Organization Data tab of Purchase Order (PO) document header., , Field Name, Purchasing Group, , Check errors, Page 173 of 372, , Description, , Purchasing Group for which Material is, being procured, , R/O/C, R, , Comments, Enter Purchasing Group "P77”

Page 174 :
PURCHASING & INVENTORY MANAGEMENT, , To verify your document, click on the Check icon as highlighted below;, , Page 174 of 372

Page 175 :
PURCHASING & INVENTORY MANAGEMENT, , Check Purchase Order (PO), Certain warning messages are displayed as a result of Purchase Order (PO) Check function. Review, all such messages carefully in order to ensure that Purchase Order (PO) is valid., If all warning messages are found OK, press enter to proceed., , Field Name, , Error Message box, , Page 175 of 372, , Description, , It will display all the Error and, Warning Messages in the, Document, , R/O/C, , R, , Comments, , Check the errors in the Document

Page 176 :
PURCHASING & INVENTORY MANAGEMENT, , Save, Saving the document generates a Document Number which can be used for reference in future., , Page 176 of 372

Page 177 :
PURCHASING & INVENTORY MANAGEMENT, , 6.4, , Create Purchase Order (PO) for Project, , Via Menus, Via Transaction Code, , Page 177 of 372, , Logistics → Materials Management → Purchasing Purchase Order → Create, → Vendor/Supplying plant Known, ME21N

Page 178 :
PURCHASING & INVENTORY MANAGEMENT, , Select Document Type, In the Purchasing Document Search Screen, use Document Type field for searching documents for, Purchasing. You can use drop down list to select the Document Type., , Field Name, , Document Type, , Page 178 of 372, , Description, , Document Type Codes starting, with ‘FBR’ are configured for FBR, , R/O/C, , R, , Comments, , Select Document Type FBR Local

Page 179 :
PURCHASING & INVENTORY MANAGEMENT, , Select Vendor Name, , Field Name, Vendor, , Page 179 of 372, , Description, Specify Vendor from whom Material is, being procured, , R/O/C, R, , Comments, Enter Vendor 30000006

Page 180 :
PURCHASING & INVENTORY MANAGEMENT, , Select Purchasing Organization, , Field Name, , Purchasing, Organization, , Page 180 of 372, , Description, , Purchasing Organization for which, Material is being procured, , R/O/C, , R, , Comments, , Enter Purchasing Org "PFHQ”

Page 181 :
PURCHASING & INVENTORY MANAGEMENT, , Select Purchasing Group, , Field Name, , Purchasing, Group, , Description, , Purchasing Group for which Material is, being procured, , Account Assignment Category, Page 181 of 372, , R/O/C, , R, , Comments, , Enter Purchasing Group "P77”

Page 182 :
PURCHASING & INVENTORY MANAGEMENT, , The Account Assignment Category determines which account assignment data (such as Cost Center,, Account Number and so on) is necessary for the item., , Field Name, , Account Assignment, Category, , Page 182 of 372, , Description, , The Account Assignment Category, determines which account, assignment data (such as cost, center, account number and so on), is necessary for the item., , R/O/C, , R, , Comments, , Enter Account Assignment Category, K

Page 183 :
PURCHASING & INVENTORY MANAGEMENT, , Select Material, Select the Material that you want to procure., , Field Name, , Material, , Page 183 of 372, , Description, , Select Material that you want to, procure, , R/O/C, , R, , Comments, , Enter Material 3000030

Page 184 :
PURCHASING & INVENTORY MANAGEMENT, , Select Quantity of Material, , Field Name, , Purchase Order, Quantity, , Page 184 of 372, , Description, , Quantity of Material being ordered, , R/O/C, , R, , Comments, , Enter order quantity 20

Page 185 :
PURCHASING & INVENTORY MANAGEMENT, , Enter Net Price, , Field Name, , Net Price, , Page 185 of 372, , Description, , Enter Net Price per unit of Ordered, Quantity, , R/O/C, , R, , Comments, , Enter Net Price Rs. 10

Page 186 :
PURCHASING & INVENTORY MANAGEMENT, , Enter Plant Data, Enter the Plant that comes under Purchasing Organization mentioned in the header data., , Field Name, Plant, , Enter Cost Center, Page 186 of 372, , Description, , Enter Plant for which Material is, being procured, , R/O/C, R, , Comments, Enter Plant HQ01

Page 187 :
PURCHASING & INVENTORY MANAGEMENT, , Enter Account Assignment Data for each line item in Account Assignment tab., , Field Name, Cost Center, , Page 187 of 372, , Description, , Cost Center that will bear the cost, of this Material, , R/O/C, R, , Comments, Enter Cost Center KA0444

Page 188 :
PURCHASING & INVENTORY MANAGEMENT, , Enter WBS Element, , Field Name, , WBS Element, , Page 188 of 372, , Description, , Key identifying a WBS element, , R/O/C, , R, , Comments, , Maintain WBS "G-GA-ZA0098-02"

Page 189 :
PURCHASING & INVENTORY MANAGEMENT, , Check the Errors, Click the highlighted icon to check any errors in the Document., , Field Name, , Error Message box, , Page 189 of 372, , Description, , It will display all the Error and, Warning Messages in the, Document, , R/O/C, , R, , Comments, , Check the errors in the Document

Page 190 :
PURCHASING & INVENTORY MANAGEMENT, , Document OK, Click highlighted icon to proceed in case no errors exist in the Document., , Page 190 of 372

Page 191 :
PURCHASING & INVENTORY MANAGEMENT, , Save Document, , Field Name, , Save, , Page 191 of 372, , Description, , Save the document after, confirming that no errors exist, , R/O/C, , R, , Comments, , Save the Document

Page 192 :
PURCHASING & INVENTORY MANAGEMENT, , Save, Saving the document generates a Document Number which can be used for future reference., , Field Name, , Save, , Page 192 of 372, , Description, , Click on Save button to save the, Document, , R/O/C, , R, , Comments, , Save the Document

Page 193 :
PURCHASING & INVENTORY MANAGEMENT, , Purchase Order (PO) Created, Purchase Order (PO) is created with a unique Document Number., , Field Name, , Purchase Order, Number, , Page 193 of 372, , Description, , Purchase Order (PO) is created with, a unique Number, , R/O/C, , R, , Comments, , Purchase Order (PO), "4000000059" created., Note the Purchase Order (PO), Number.

Page 194 :
PURCHASING & INVENTORY MANAGEMENT, , 6.5, , Create Blanket Purchase Order (PO), , Via Menus, Via Transaction Code, , Page 194 of 372, , Logistics → Materials Management → Purchasing Purchase Order → Create, → Vendor/Supplying plant Known, ME21N

Page 195 :
PURCHASING & INVENTORY MANAGEMENT, , Select Purchase Order (PO) Type, Blanket Purchase Order (PO) is the Purchase Order that does not have any Goods Receipt but only, Invoice Receipt. This kind of purchasing includes Rental Agreements, Marketing and Advertising, Services etc., These are the Framework Orders with Item Category B (limit). Blanket Purchase Orders have no, Quantity limitation, instead they are bound by Time Validity and Total Amount Limit., They are always created with Document Type: FWO (Framework Order)., , Field Name, , Document Type, , Page 195 of 372, , Description, , Document Type Codes starting, with ‘FBR’ are configured for FBR, , R/O/C, , R, , Comments, , Select “FBR Purchase Blanket”

Page 196 :
PURCHASING & INVENTORY MANAGEMENT, , Select Purchasing Organization, Select Purchasing Organization from the list or by pressing F4., , Field Name, , Purchasing, Organization, , Page 196 of 372, , Description, , Specify Purchasing Organization for, which you are carrying out the, Purchase, , R/O/C, , R, , Comments, , Enter Purchasing Organization, "PFHQ”

Page 197 :
PURCHASING & INVENTORY MANAGEMENT, , Select Purchasing Group, Select Purchasing Group from the list or by pressing F4., , Field Name, , Purchasing, Group, Page 197 of 372, , Description, , Purchasing Group for which you want, to procure the Material, , R/O/C, , R, , Comments, , Enter Purchasing Group "P77”

Page 198 :
PURCHASING & INVENTORY MANAGEMENT, , Page 198 of 372

Page 199 :
PURCHASING & INVENTORY MANAGEMENT, , Select Vendor, Enter the Vendor Code with whom you want to establish this Blanket Agreement. If you are creating, this document with reference to any other document (Quotation, Purchase Order etc.), the Vendor is, taken directly from the reference document., , Field Name, , Vendor, , Page 199 of 372, , Description, , Specify Vendor from whom, Material is being procured, , R/O/C, , R, , Comments, , Enter Vendor 30000006

Page 200 :
PURCHASING & INVENTORY MANAGEMENT, , Account Assignment Category, Account Assignment category controls how the expense related to the purchase is recorded. There, are different ways to record the expense:, K - On cost Center, P - On Project, With the selection of each Account Assignment Category, certain other requirements also get, activated. For example, for K, the Cost Center Code needs to be specified along with the General, Ledger (GL) Account., , Field Name, , Account Assignment, Category, , Page 200 of 372, , Description, , The Account Assignment Category, determines which account, assignment data (such as cost, center, account number and so on), is necessary for the item, , R/O/C, , R, , Comments, , Enter Account Assignment Category, K

Page 201 :
PURCHASING & INVENTORY MANAGEMENT, , Item Category, Item Category specifies the nature of item whether it is a Standard Material Item, a Service or a, Blanket Item. It controls the field selection and with each specific Item Category, certain fields, become mandatory., , Field Name, , Item Category, , Page 201 of 372, , Description, , Specifies the nature of item, whether it is a Standard Material, Item, a Service or a Blanket Item, , R/O/C, , R, , Comments, , Select Item Category B

Page 202 :
PURCHASING & INVENTORY MANAGEMENT, , Short Text, Since Blanket Items are not stock items and they do not have any specific Material Code, therefore,, you have to briefly describe the Item in the Short Text column., , Field Name, , Description, , R/O/C, , Comments, , Short text, , Brief description of Item, , R, , Enter “Blanket item”, , Page 202 of 372

Page 203 :
PURCHASING & INVENTORY MANAGEMENT, , Material Group, Specify the Material Group so that future analysis can be carried out at Material Group level., , Field Name, , Description, , R/O/C, , Comments, , Material Group, , Enter Material group, , R, , Select Material Group” 000005, Computer”, , Page 203 of 372

Page 204 :
PURCHASING & INVENTORY MANAGEMENT, , Enter Plant, Specify the Plant where these Blanket Items are required / consumed / accounted for., , Field Name, , Plant, , Page 204 of 372, , Description, , Enter Plant for which Material is, being procured, , R/O/C, , R, , Comments, , Maintain HQ01

Page 205 :
PURCHASING & INVENTORY MANAGEMENT, , Validity Start, The Blanket Purchase Orders and the Framework Orders (FWO) are bound by the validity periods. It, means that as the validity expires, no further invoice / payment can be made for this Purchase Order, (PO). Since there is no Goods Receipt / Service Entry in case of Blanket Purchase Order (PO), this, check serves as an essential control., , Field Name, , Description, , R/O/C, , Comments, , Validity Start, , Validity Start Date of Blanket, Agreement, , R, , Enter Validity Start Date, “25.01.2010”, , Page 205 of 372

Page 206 :
PURCHASING & INVENTORY MANAGEMENT, , Validity End, , Field Name, , Description, , R/O/C, , Comments, , Validity End, , Validity End Date of Blanket, Agreement, , R, , Enter Validity End Date, “28.02.2010”, , Page 206 of 372

Page 207 :
PURCHASING & INVENTORY MANAGEMENT, , Overall Limit, These limits are the controlling factor of Blanket Purchase Order (PO). You can specify a different, value in Overall Limit and Expected Value. As the System approaches Overall Limit, it gives warning, during Invoice posting so that appropriate action can be taken. The Overall Limit should not be, greater than the Expected Value., The Actual Value field is updated automatically as you start posting invoices against this Purchase, Order (PO)., , Field Name, , Description, , R/O/C, , Comments, , Overall Limit, , Overall Limit of Blanket PO, , R, , Enter Overall Limit “10000”, , Page 207 of 372

Page 208 :
PURCHASING & INVENTORY MANAGEMENT, , Enter Cost Center, Enter Account Assignment Data for each line item in Account Assignment tab., , Field Name, , Description, , R/O/C, , Comments, , Cost Center, , Cost Center that will bear the cost, of this Material, , R, , Enter Cost Center AD0005, , Page 208 of 372

Page 209 :
PURCHASING & INVENTORY MANAGEMENT, , Continue, , Page 209 of 372

Page 210 :
PURCHASING & INVENTORY MANAGEMENT, , Check Errors, In order to identify any errors that may exist in the Document, ‘Check’ the Document before posting., , Field Name, , Description, , R/O/C, , Comments, , Check, , Checks whether any errors exist in, the Document, , R, , Click on highlighted button, , Page 210 of 372

Page 211 :
PURCHASING & INVENTORY MANAGEMENT, , Messages, If there are no messages or acceptable warning messages, then continue saving your Document., Otherwise make necessary rectifications to remove the errors., , Field Name, , Description, , R/O/C, , Comments, , Error Message box, , It will display all the Errors and, Warning Messages in the, Document, , R, , Check the errors in the Document, , Page 211 of 372

Page 212 :
PURCHASING & INVENTORY MANAGEMENT, , Save, Saving the Document generates a Document Number which can be used for future reference., , Field Name, , Description, , R/O/C, , Comments, , Save, , Saves the Document, , R, , Click on “Save” button to save the, Document, , Page 212 of 372

Page 213 :
PURCHASING & INVENTORY MANAGEMENT, , Change Purchase Order (PO), Change Purchase Order (PO) for Item Deletion., Via Menus, Via Transaction Code, , Page 213 of 372, , Logistics > Materials Management > Purchasing > Purchase Order > Change, ME22N

Page 214 :
PURCHASING & INVENTORY MANAGEMENT, , Change Document, Enter the Purchase Order Number that needs to be changed., , Page 214 of 372

Page 215 :
PURCHASING & INVENTORY MANAGEMENT, , Item detail - Delivery tab:, , Field Name, , Description, , R/O/C, , Comments, , Delivery Completed, , On Item Detail's Delivery Tab, flag, the Deliver Completed box which, indicates that the Delivery for this, item has been completed and no, further Goods can be received, against this Item, , R, , Save the Document, , Click, , Save icon or press Ctrl+S to Save, , Page 215 of 372

Page 216 :
PURCHASING & INVENTORY MANAGEMENT, , Save, , Click Save button to save the document., , Page 216 of 372

Page 217 :
PURCHASING & INVENTORY MANAGEMENT, , 6.6, , Individual Release of Purchase Order (PO):, , In order to Release Purchase Order (PO), follow this Menu Path;, Via Menus, Via Transaction Code, , Page 217 of 372, , SAP Menu > Logistics > Materials Management > Purchasing > Purchase Order, > Release > Individual Release, ME29N

Page 218 :
PURCHASING & INVENTORY MANAGEMENT, , Select Document, Select the Document number that you want to Release., , Click, System., , Page 218 of 372, , Other Document icon to select a document other than the one proposed by the

Page 219 :
PURCHASING & INVENTORY MANAGEMENT, , Release Indicator, Purchase Order (PO) as per defined Release Strategy is released by first level user., , Click, , Release icon to release Purchase Order (PO)., , Page 219 of 372

Page 220 :
PURCHASING & INVENTORY MANAGEMENT, , Save, Save released Purchase Order (PO)., , Click, , Save icon to save the document., , Page 220 of 372

Page 221 :
PURCHASING & INVENTORY MANAGEMENT, , Save to continue, , Click the Save button to save the document., , Page 221 of 372

Page 222 :
PURCHASING & INVENTORY MANAGEMENT, , Purchase Order (PO) changed, Purchase Order (PO) "4000000058" has been changed., , Purchase Order (PO) changed message will be displayed at the bottom of the screen., , Page 222 of 372

Page 223 :
PURCHASING & INVENTORY MANAGEMENT, , 6.7, , Printout Purchase Order (PO)., , Via Menus, Via Transaction Code, , Page 223 of 372, , Logistics ---> Materials Management ---> Purchasing ---> Purchase Order --->, Messages ---> ME9F – Print/Transmit, ME9F

Page 224 :
PURCHASING & INVENTORY MANAGEMENT, , Enter your required data, , Field Name, , Description, , R/O/, C, , Document, Number, , Alphanumeric key uniquely identifying the document., , R, , Vendor, , You can use the vendor number to keep track of Request for, Quotation., , O, , Purchasing, Organization, , Denotes the purchasing organization., , O, , Document Type, , Identifier allowing differentiation between the various kinds, of purchasing document in the SAP system., , O, , Document Date, , Date on which the purchasing document was created., , O, , Application, , Subdivides the usage of a condition (for example, pricing), for use in different application areas (for example,, purchasing)., , R, , Message Type, , Specifies the kind of output to be produced., , R, , The output type is predefined for your area of the SAP, system, Processing Status If the message was processed successfully, the status is set to R, '1' and if an error occurs, the status is set to '2'. Status '0', usually means that the processing program has not yet been, started (if the message is to be processed manually, for, example)., Page 224 of 372, , Comments

Page 225 :
PURCHASING & INVENTORY MANAGEMENT, , Select the document for Display the message/Printout preview to click on ‘Display Message’ button., , Output Purchase Order (PO):, , Page 225 of 372

Page 226 :
PURCHASING & INVENTORY MANAGEMENT, , 6.8, , Collective Release of Purchase Order (PO):, , In order to Release Purchase Orders collectively, follow this Menu Path;, Via Menus, Via Transaction Code, , Page 226 of 372, , SAP Menu > Logistics > Materials Management > Purchasing > Purchase Order, > Release > Collective Release, ME28

Page 227 :
PURCHASING & INVENTORY MANAGEMENT, , Enter Release Code, Select Release Code to release Purchase Orders collectively., , Field Name, , Description, , R/O/C, , Comments, , Release code, Cancel Release, Release Prerequisite, Fulfilled, , Enter your release code, Cancels the release, Confirms that all the prerequisites, to release Purchase Order (PO), have been fulfilled, Output display type, Choose Purchasing Document, Type, , R, R, O, , Select the release code AG, Uncheck this indicator, Check this checkbox, , O, R, , Select ALV for preview, Select F (Purchase Order), , Scope of List, Purchasing, Document Type, Click, , Execute icon to execute or Press F8., , Page 227 of 372

Page 228 :
PURCHASING & INVENTORY MANAGEMENT, , Perform release, , Click, Release icon to release the Purchase Orders that you want to release. You can release, more than one document., , Page 228 of 372

Page 229 :
PURCHASING & INVENTORY MANAGEMENT, , Release done, Release has been performed., , Releases are saved as these are performed. Click Back icon to exit this screen., , Page 229 of 372

Page 230 :
PURCHASING & INVENTORY MANAGEMENT, , 6.9, , Purchase Order (PO) Report by Purchase Order Number, , Access the report following this Menu Path;, Via Menus, Via Transaction Code, , Page 230 of 372, , SAP menu > Logistics > Materials Management > Purchasing > Purchase Order, > List Displays > By PO Number, ME2N

Page 231 :
PURCHASING & INVENTORY MANAGEMENT, , Document Number, , Field Name, , Description, , R/O/C, , Comments, , Purchasing, Document, Purchasing, Organization, , Document Number(s) for which, you would like to run the Report, Select Purchasing Organization for, which documents have been, created, , R, , Enter/select individual documents or, enter a range of documents, Enter Purchasing Organization, “PFHQ”. More than one Purchasing, Organization can be selected., , Page 231 of 372, , O

Page 232 :
PURCHASING & INVENTORY MANAGEMENT, , Execute the report, , Field Name, , Description, , R/O/C, , Scope of List, , Choose the ALV grid as Scope of, List to view the report in ALV, format, , O, , Click, , Execute icon or Press F8., , Page 232 of 372, , Comments

Page 233 :
PURCHASING & INVENTORY MANAGEMENT, , Result of Report, Output of report will be displayed as shown below;, , Page 233 of 372

Page 234 :
PURCHASING & INVENTORY MANAGEMENT, , 6.10 Purchase Order Report by Vendor, Access the report following this Menu Path;, Via Menus, Via Transaction Code, , Page 234 of 372, , SAP menu > Logistics > Materials Management > Purchasing > Purchase Order, > List Displays > By Vendor, ME2L

Page 235 :
PURCHASING & INVENTORY MANAGEMENT, , Selection criteria, , Field Name, , Description, , R/O/C, , Vendor, , Vendor(s) can be selected to view, the Purchasing Documents posted, against them, Choose the ALV grid as Scope of, List to view the report in ALV, format, , R, , Scope of List, , Click, , Execute icon or Press F8., , Page 235 of 372, , O, , Comments

Page 236 :
PURCHASING & INVENTORY MANAGEMENT, , Output of Report, Output of report will be displayed as shown below;, , Page 236 of 372

Page 237 :
PURCHASING & INVENTORY MANAGEMENT, , 6.11 Purchase Order List - Material wise, Access the report following this Menu Path;, Via Menus, Via Transaction Code, , Page 237 of 372, , SAP menu > Logistics > Materials Management > Purchasing > Purchase Order, > List Displays > By Material, ME2M

Page 238 :
PURCHASING & INVENTORY MANAGEMENT, , Material Selection, , Field Name, , Description, , R/O/C, , Comments, , Material, , Material(s) can be selected to view the, documents posted for such materials, Plant where Materials is being, maintained, Choose the ALV grid as Scope of List to, view the report in ALV format, , R, , Enter Material no., , O, , Enter Plant “HQ01”, , Plant, Scope of, List, Click, , Execute icon or Press F8., , Page 238 of 372, , O

Page 239 :
PURCHASING & INVENTORY MANAGEMENT, , Output of Report, Output of report will be displayed as shown below;, , Page 239 of 372

Page 240 :
PURCHASING & INVENTORY MANAGEMENT, , 6.12 Purchase Order (PO) Report by Cost Center, Access the report following this Menu Path;, Via Menus, Via Transaction Code, , Page 240 of 372, , SAP menu > Logistics > Materials Management > Purchasing > Purchase Order, > List Displays > Account Assignment > General, ME2K

Page 241 :
PURCHASING & INVENTORY MANAGEMENT, , Selection Criteria, , Field Name, , Description, , R/O/C, , Comments, , Cost Center, , Cost Center(s) for which, documents have been generated, Choose the ALV grid as Scope of, List to view the report in ALV, format, , R, , Enter Cost Center AD0005, , Scope of List, , Page 241 of 372, , O

Page 242 :
PURCHASING & INVENTORY MANAGEMENT, , Click, , Execute icon or Press F8., , Result of Report, Output of report will be displayed as shown below;, , Page 242 of 372

Page 243 :
PURCHASING & INVENTORY MANAGEMENT, , 6.13 Create Service Purchase Order (PO), Access the transaction using following Menu Path;, Via Menus, Via Transaction Code, , Page 243 of 372, , Logistics --> Materials Management --> Purchasing Purchase Order --> Create -> Vendor/Supplying plant Known, ME21N

Page 244 :
PURCHASING & INVENTORY MANAGEMENT, , Page 244 of 372

Page 245 :
PURCHASING & INVENTORY MANAGEMENT, , Select Document Type, Select the suitable Document Type from the drop down list. Purchase Order (PO) Document Type, Codes starting with ‘FBR’ have been created specifically for FBR. After selecting ‘Service’ Document, Type, press 'Enter' key., , Field Name, Document Type, , Page 245 of 372, , Description, Document Type Codes starting with, ‘FBR’ are configured for FBR, , R/O/C, R, , Comments

Page 246 :
PURCHASING & INVENTORY MANAGEMENT, , Header data, Maintain header data., , Field Name, , Description, , R/O/C, , Comments, , Vendor, , Specify Vendor from whom, Material is being procured, , R, , Enter Vendor 30000006, , Purchasing, Organization, , Specify Purchasing Organization, for which you are carrying out the, Purchase, Purchasing Group for which you, want to procure the Material, Select Company Code, , R, , Enter Purchasing Organization., "PFHQ”, , R, , Enter Purchasing Group "P77”, , O, , Enter Company Code FBR, , Purchasing Group, Company Code, , Page 246 of 372

Page 247 :
PURCHASING & INVENTORY MANAGEMENT, , Line item for Services, , Field Name, , Description, , R/O/C, , Comments, , Account, Assignment, Category, , The Account Assignment Category, determines which account, assignment data (such as cost, center, account number and so on), is necessary for the item, Item Category specifies the nature, of item whether it is a standard, Material item, a Service or a, Blanket Item, Brief description of Item, , R, , Enter Account Assignment Category, K, , R, , Enter Item Category D, , R, , Enter “Service Item” in Short Text, field, Enter Material Group “00040”, Enter Plant Code “HQ01”, , Item Category, , Short Text, Material Group, Plant, , Page 247 of 372, , Material Group, Specify the Plant where these, Service items are required /, consumed / accounted for., , R, R

Page 248 :
PURCHASING & INVENTORY MANAGEMENT, , Maintain Services, , Field Name, , Description, , R/O/C, , Comments, , Short Text, Quantity, , Brief description of Item, Quantity of Units for which, Service is required, Unit of Measure of Items for which, Service is being ordered, Gross Price of Services will be, entered here, , R, R, , Enter “Maintenance of UPS”, Enter 10 as Quantity of Units, , R, , Enter “EA” as Unit of Measurement, , R, , Enter Rs. 150 as Gross Price, , Unit of Measure, Gross Price, , Page 248 of 372

Page 249 :
PURCHASING & INVENTORY MANAGEMENT, , Account Assignment data, , Field Name, , Description, , R/O/C, , Comments, , G/L Account, Cost Center, , Specify G/L Account for posting, Cost Center that will bear the cost, of this Material, , R, R, , Enter G/L Account A01170, Enter Cost Center AD0005, , Click, , icon to continue., , Page 249 of 372

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PURCHASING & INVENTORY MANAGEMENT, , Check Errors, Click, , icon to check errors in Purchase Order (PO), , If there are no messages or acceptable warning messages, click, document otherwise make necessary rectifications to remove errors., , Page 250 of 372, , icon to continue saving your

Page 251 :
PURCHASING & INVENTORY MANAGEMENT, , Save the document, Click, , Save or press Ctrl+S to Save the document., , Page 251 of 372

Page 252 :
PURCHASING & INVENTORY MANAGEMENT, , Save, Saving the document generates a Document Number which can be used for reference in future., , Page 252 of 372

Page 253 :
PURCHASING & INVENTORY MANAGEMENT, , 6.14 Maintain Service Entry sheet, Access the Transaction using following Menu Path;, Via Menus, Via Transaction Code, , Page 253 of 372, , Logistics --> materials Management --> Service Entry Sheet --> ML81N Maintain, ML81N

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PURCHASING & INVENTORY MANAGEMENT, , Select Purchase Order (PO) as reference document, Service Entry Sheets are created with reference to Service Purchase Order. Click, button to select Service Purchase Order (PO)., , Page 254 of 372

Page 255 :
PURCHASING & INVENTORY MANAGEMENT, , Purchase Order (PO) number, Enter reference Purchase Order number., , Click, , icon to continue., , Page 255 of 372

Page 256 :
PURCHASING & INVENTORY MANAGEMENT, , 6.15 Create new Service Entry Sheet, In order to record the Services, create a new Service Entry Sheet for the selected Purchase Order., Click, , icon to create New Services., , Page 256 of 372

Page 257 :
PURCHASING & INVENTORY MANAGEMENT, , Short text, Enter Short Text for your Service Sheet., , Field Name, , Description, , R/O/C, , Comments, , Short Text, , Short Text for your Service Sheet, , R, , Enter "Sheet 1" as Short Text of, Service Sheet, , Page 257 of 372

Page 258 :
PURCHASING & INVENTORY MANAGEMENT, , Service Selection from Purchase Order (PO), Since the Service Entry Document is being created with reference to the Purchase Order (PO),, therefore, selection of services would be made from the Purchase Order (PO). To select the Services, from Purchase Order, click, , Page 258 of 372, , button as shown below.

Page 259 :
PURCHASING & INVENTORY MANAGEMENT, , Adopt Services from selected Purchase Order (PO), System suggests the source of Service selection. In this case, the source is the Purchase Order (PO)., , Click, , icon to adopt the Services from Purchase Order (PO)., , Page 259 of 372

Page 260 :
PURCHASING & INVENTORY MANAGEMENT, , Service selection, Select Service Items which are to be included in Service Entry Sheet and click on Services button to, copy these items on Service Entry Sheet. At this stage, Quantities cannot be changed, however,, these can be modified after the items are copied in Service Entry Sheet., , Page 260 of 372

Page 261 :
PURCHASING & INVENTORY MANAGEMENT, , Adopted Quantity from Purchase Order (PO), After copying the Service Line Items on Service Entry Sheet, you can change the quantities according, to the requirement., Change the adopted quantity from Purchase Order (PO)., , Click, , Save icon or press Ctrl+S to Save the document, , Page 261 of 372

Page 262 :
PURCHASING & INVENTORY MANAGEMENT, , Clicking Yes button will save Service Entry Sheet a document number will be generated., , Page 262 of 372

Page 263 :
PURCHASING & INVENTORY MANAGEMENT, , 6.16 Maintain Service Entry Sheet, Access the transaction following this Menu Path;, Via Menus, Via Transaction Code, , Page 263 of 372, , Logistics --> materials Management --> Service Entry Sheet --> ML81N Maintain, ML81N

Page 264 :
PURCHASING & INVENTORY MANAGEMENT, , 6.17 Change Service Entry Sheet & Flag for Acceptance:, By default, System displays the last document created from this screen. In case you want to select, another document, click Other Purchase Order button and select your desired Purchase Order (PO)., Click, , 'Change' icon to change the document., , Click, , 'Flag' for Acceptance., , Page 264 of 372

Page 265 :
PURCHASING & INVENTORY MANAGEMENT, , Save, Click, , ‘Save’ icon or press Ctrl+S to Save the Accepted Service Entry Sheet., , The Traffic Light Indicator status changes to “Yellow” as the Flag icon is clicked. Saving the Entry, Sheet will generate the accounting document., , Page 265 of 372

Page 266 :
PURCHASING & INVENTORY MANAGEMENT, , Acceptance document generated, As the document is saved, the Acceptance Document is generated and the Traffic Light Status turns, Green. The status of Service Entry Sheet in the left Window Pane also changes to Green., To view the Purchase Order (PO) history directly from this screen, click, , Page 266 of 372, , Display icon as shown.

Page 267 :
PURCHASING & INVENTORY MANAGEMENT, , Analyze Purchase Order (PO) History, , The Purchase Order (PO) history shows both documents i.e. Service Entry Sheet and Service, Acceptance Sheet. Please note that the Service Acceptance Document is similar to Material Goods, Received Note (GRN) Document., , Page 267 of 372

Page 268 :
PURCHASING & INVENTORY MANAGEMENT, , SECTION 7, 7.1, , INVENTORY MANAGEMENT, , Goods Receipt (GR) with Reference to Purchase Order (PO), , Access transaction by:, Via Menus, Via Transaction Code, , Page 268 of 372, , Logistics → Materials Management → Inventory management → Goods, Movement → Goods Receipt→ GR for Purchase Order (MIGO), MIGO.

Page 269 :
PURCHASING & INVENTORY MANAGEMENT, , Select Action Goods Receipt:, From the menu, select Goods Receipt., , Field Name, Goods Receipt, , Page 269 of 372, , Description, , R/O/C, R, , Comments, Select A01 Goods Receipt

Page 270 :
PURCHASING & INVENTORY MANAGEMENT, , Reference Purchase Order, Enter Purchase Order (PO) as reference document., You can select the appropriate Purchase Order (PO) from Overview window., , Field Name, Document Type, , Page 270 of 372, , Description, Select the document, , R/O/C, R, , Comments, Select R01 Purchase Order

Page 271 :
PURCHASING & INVENTORY MANAGEMENT, , Reference Document:, Enter the Purchase Order Number, , Field Name, Reference Document, , Page 271 of 372, , Description, Enter Purchase Order Number, , R/O/C, R, , Comments, Enter Purchase Order no. 4000000028

Page 272 :
PURCHASING & INVENTORY MANAGEMENT, , Movement Type, Enter Movement Type 101 by default Goods Receipt to unrestricted use stock with reference to, Purchase Order, Press Enter to adopt the data from the Purchase Order (PO)., , Field Name, Movement Type, , Page 272 of 372, , Description, Enter Movement type 101 by default, Goods Receipt to unrestricted use stock, with reference to Purchase Order, , R/O/C, R, , Comments, Enter Movement type 101

Page 273 :
PURCHASING & INVENTORY MANAGEMENT, , Enter Storage Location, Enter storage location data on Where Tab on item detail, , Field Name, Storage Location, , Page 273 of 372, , Description, Enter storage location, , R/O/C, R, , Comments, Enter Storage Location, L001

Page 274 :
PURCHASING & INVENTORY MANAGEMENT, , Change Quantity, Quantity has been changed from 80 items to 20 items, This is partial delivery means 20 out of 80 items has been received., , Field Name, Quantity in unit of entry, , Page 274 of 372, , Description, Enter the quantity in unit of entry, , R/O/C, R, , Comments, Enter quantity 20.

Page 275 :
PURCHASING & INVENTORY MANAGEMENT, , Active Item OK, Flag this indicator to confirm that the items are OK and the required input has been entered., , Field Name, Check box, , Page 275 of 372, , Description, Item Ok, , R/O/C, R, , Comments, Click to check the box

Page 276 :
PURCHASING & INVENTORY MANAGEMENT, , Check:, Click on check button to check the errors in document before posting the document., , Page 276 of 372

Page 277 :
PURCHASING & INVENTORY MANAGEMENT, , Click on Continue Button:, Click on continue button after checking ensure before posting that there is no error., , Field Name, Error Message box., , Page 277 of 372, , Description, It will display all the Errors in, Document if there are any., , R/O/C, R, , Comments, Check the errors in document

Page 278 :
PURCHASING & INVENTORY MANAGEMENT, , Post the Document., Click on Post button to post the document., , Page 278 of 372

Page 279 :
PURCHASING & INVENTORY MANAGEMENT, , Posted, Document has been posted and Material Document Number will appear at the bottom of the screen., Note this Number for your reference., , Material Document 5000000094 Generated, Page 279 of 372

Page 280 :
PURCHASING & INVENTORY MANAGEMENT, , 7.2, , Return Deliver with Reference to Material Document:, , Via Menus, Via Transaction Code, , Page 280 of 372, , Logistics → Materials Management → Inventory management → Goods, Movement → Goods Movement (MIGO), MIGO.

Page 281 :
PURCHASING & INVENTORY MANAGEMENT, , Return Delivery with Reference to Material Document:, Select the reference type as material document return delivery will done against Material Document, that created under movement type 103 GR into GR blocked stock., , Field Name, Reference Document, , Page 281 of 372, , Description, , R/O/C, R, , Comments, Select Material Document

Page 282 :
PURCHASING & INVENTORY MANAGEMENT, , Select Reference document, Specify Material Document Number as a reference which created under movement., , Field Name, Reference Document, , Page 282 of 372, , Description, Enter the Material Document for the, Return Delivery., , R/O/C, R, , Comments, Enter Purchase Order no, 5000000101

Page 283 :
PURCHASING & INVENTORY MANAGEMENT, , Enter Quantity in Quantity Tab:, You can return Full/Partial quantity from GR blocked stock., , Field Name, Quantity in Units of, Entry, , Page 283 of 372, , Description, Enter the Quantity in unit u want to, enter, , R/O/C, R, , Comments, Enter Quantity 5.

Page 284 :
PURCHASING & INVENTORY MANAGEMENT, , Give Reason for Movement:, Specify the reason why you are going to return the delivery., , Field Name, Reason For Movement, , Page 284 of 372, , Description, Select the reason for movement of, goods, , R/O/C, R, , Comments, Select 003(Damaged)

Page 285 :
PURCHASING & INVENTORY MANAGEMENT, , Item OK:, Click on item OK after enter all required input, , Page 285 of 372

Page 286 :
PURCHASING & INVENTORY MANAGEMENT, , Check :, Ensure that Document is O.K there is no error before posting the document., , Page 286 of 372

Page 287 :
PURCHASING & INVENTORY MANAGEMENT, , Post Document:, Post the Document for Return Delivery., , Page 287 of 372

Page 288 :
PURCHASING & INVENTORY MANAGEMENT, , 7.3, , Goods Issue Reference to Reservation, , Access transaction by:, Via Menus, Via Transaction Code, , Page 288 of 372, , SAP Menu > Logistics > Inventory Management > Goods Movement > Goods, Issue (MIGO), MIGO

Page 289 :
PURCHASING & INVENTORY MANAGEMENT, , Action for document, Select Goods Issue as Action for GI, , Click on drop down list to select the Goods Issue., Field Name, Drop down list, , Page 289 of 372, , R/O/C, Select the Good Issue option from the drop down list, , R, , Comments

Page 290 :
PURCHASING & INVENTORY MANAGEMENT, , Select Reservation:, From the drop down list select the Reservation, , Specify Reservation Number, Enter Reservation Number 1050000044, , Enter the Reservation Number for which you use as a reference for Goods Issue against this, Reservation., , Page 290 of 372

Page 291 :
PURCHASING & INVENTORY MANAGEMENT, , Item Detail - Quantity Tab, Enter Quantity 38 for Issuance, , You can Issue Full/Partial at Quantity tab on item detail level., , Page 291 of 372

Page 292 :
PURCHASING & INVENTORY MANAGEMENT, , Enter Storage Location, Enter Storage Location L001, , Enter Storage Location which comes under the Plant on where tab and Plant data will determine, automatically from (reservation)., , Page 292 of 372

Page 293 :
PURCHASING & INVENTORY MANAGEMENT, , Flag the Item OK indicator, Flag the indicator, , Flag the Item OK indicator ensure you have entered all input data., , Page 293 of 372

Page 294 :
PURCHASING & INVENTORY MANAGEMENT, , Check the document:, Press, , Page 294 of 372, , to check the document.

Page 295 :
PURCHASING & INVENTORY MANAGEMENT, , Post the document:, You can see the message highlighted below that document is O.K., Document is O.K. Now you can Post the document. Press, , Page 295 of 372, , to post the document.

Page 296 :
PURCHASING & INVENTORY MANAGEMENT, , Material Document Number Generated, Material document Generated, , Material Document Number has generated for action cancellation against goods issue, , You can enter to view in separate window or can exit from here., Page 296 of 372

Page 297 :
PURCHASING & INVENTORY MANAGEMENT, , 7.4, , Material Document Cancellation, , Via Menus, Via Transaction Code, , Page 297 of 372, , SAP Menu > Logistics > Inventory Management > Goods Movement > Goods, Issue (MIGO), MIGO_GI

Page 298 :
PURCHASING & INVENTORY MANAGEMENT, , Select Reference Type, Select Reference type from drop down menu, , Select reference type as a "Material Document" for action "Cancellation", , Page 298 of 372

Page 299 :
PURCHASING & INVENTORY MANAGEMENT, , Material document number, Enter Material Document “4900000090” as a reference, , Page 299 of 372

Page 300 :
PURCHASING & INVENTORY MANAGEMENT, , Flag Item Ok Indicator, Flag the Item OK Indicator, Flag the Item OK indicator ensure you have entered all input data., , Page 300 of 372

Page 301 :
PURCHASING & INVENTORY MANAGEMENT, , Check the Errors:, Press, , to check for errors, , Check here to ensure that there are no errors in document and document is OK., , Page 301 of 372

Page 302 :
PURCHASING & INVENTORY MANAGEMENT, , Post the document, Document is OK. Now you can post the document. Press, , Page 302 of 372, , to Post the document

Page 303 :
PURCHASING & INVENTORY MANAGEMENT, , Material Document Number Generated, Material document “4900000091” Generated, Note the document number, , Page 303 of 372

Page 304 :
PURCHASING & INVENTORY MANAGEMENT, , 7.5, , Create Physical Inventory Document, , Via Menus, Via Transaction Code, , Page 304 of 372, , Logistics --> Materials Management --> Physical Inventory --> Physical, Inventory Document --> Create (MI01), MIGO_TR

Page 305 :
PURCHASING & INVENTORY MANAGEMENT, , Create Physical Inventory Document: Initial Screen (Plant), , Field Name, , R/O/C, , Plant, , Select Plant where physical inventory count., , R, , Storage Location, , Select storage location under the specified Plant. In, storage location physically stock placed, , R, , Page 305 of 372, , Comments

Page 306 :
PURCHASING & INVENTORY MANAGEMENT, , Create Physical Inventory Document: New Item 1, , Field Name, Material, , Page 306 of 372, , R/O/C, Select material for which counting will perform., , R, , Comments

Page 307 :
PURCHASING & INVENTORY MANAGEMENT, , Create Physical Inventory Document: New Item 2, Choose the next material for stock count., As you hit the 'Enter' key the cursor automatically shifts to the next blank line item in the document, where another material number could be added., , Field Name, Material, , Page 307 of 372, , R/O/C, Select material 2 for which counting will perform., , R, , Comments

Page 308 :
PURCHASING & INVENTORY MANAGEMENT, , Save:, , Save the document after selecting the all items for count., , Page 308 of 372

Page 309 :
PURCHASING & INVENTORY MANAGEMENT, , 7.6, , Printing Stock Take Sheet, , Via Menus, Via Transaction Code, , Page 309 of 372, , Logistics ---> Materials Management ---> Physical Inventory ---> Physical, Inventory Document ---> MI21 – Print, MI21

Page 310 :
PURCHASING & INVENTORY MANAGEMENT, , Enter your required information, , Click, , to Execute, , Printout of Physical Inventory Document:, , Page 310 of 372

Page 311 :
PURCHASING & INVENTORY MANAGEMENT, , 7.7, , Posting Block for Physical Inventory, , Via Menus, Via Transaction Code, , Page 311 of 372, , Logistics --> Materials Management --> Physical Inventory --> Physical, Inventory Document --> Change (MI02), MI02

Page 312 :
PURCHASING & INVENTORY MANAGEMENT, , Change Physical Inventory Document: Initial Screen, Enter PI doc Number “100000069” to change the physical inventory., , Page 312 of 372

Page 313 :
PURCHASING & INVENTORY MANAGEMENT, , Flag the Posting Block Indicator, Flag the indicator, , Locate the Posting Block indicator in the header screen and set it., Due to Posting Block no Issuance or Receiving possible against these Materials., , Page 313 of 372

Page 314 :
PURCHASING & INVENTORY MANAGEMENT, , Save, Save the document, , Saving the document will record these changes., , Page 314 of 372

Page 315 :
PURCHASING & INVENTORY MANAGEMENT, , PI document has changed, PI document has created, , Physical Inventory (PI) has changed, , Page 315 of 372

Page 316 :
PURCHASING & INVENTORY MANAGEMENT, , 7.8, , Enter Count for the Physical Inventory, , Via Menus, Via Transaction Code, , Page 316 of 372, , Logistics --> Materials Management --> Physical Inventory --> Inventory, Count --> Enter (MI04), MI04

Page 317 :
PURCHASING & INVENTORY MANAGEMENT, , Enter Inventory Count: Initial Screen, Give Ref. to Phys. Inv.Doc “100000069”, , Here you must mention the document reference for which you want to enter the count., This Document Number is also printed over the Stock Take sheets., , Page 317 of 372

Page 318 :
PURCHASING & INVENTORY MANAGEMENT, , Enter Inventory Count: Coll. Processing, Specify Counted Quantity 150, , Field Name, , R/O/C, , Comments, Select quantity 150, , Quantity, , A blank field is available for each item for the entry of, count., , R, , ZC, , For items where no quantity is available, instead of, writing Zero, a 'Zero Count' indicator is to be set., , O, , Page 318 of 372

Page 319 :
PURCHASING & INVENTORY MANAGEMENT, , Save, Save the document, , Note the System message as you save the document., , Page 319 of 372

Page 320 :
PURCHASING & INVENTORY MANAGEMENT, , Count Entered for Physical Inventory, Cont enfettered in inventory doc., , Count has entered for Physical Inventory, Page 320 of 372

Page 321 :
PURCHASING & INVENTORY MANAGEMENT, , 7.9, , Post Physical Inventory Differences, , Via Menus, Via Transaction Code, , Page 321 of 372, , Logistics --> Materials Management --> Physical Inventory --> Difference -->, Difference List (MI20), MI20

Page 322 :
PURCHASING & INVENTORY MANAGEMENT, , List of Inventory Differences - Selection Criteria, To generate the list of differences you can maintain certain selection parameters in the initial screen., Using this transaction, you can generate differences for multiple documents together., , Field Name, , R/O/C, , Comments, Select quantity 150, , Plant, , Maintain Plant in which Inventory Document created, , R, , ZC, , For items where no quantity is available, instead of, writing Zero, a 'Zero Count' indicator is to be set., , O, , Storage Location, , Maintain Storage Location that comes under Plant., , O, , Physical, Inventory, Document, , Physical inventory document for which you want to, display the list of differences., , R, , Press, , to display the result according to selection criteria., , Page 322 of 372

Page 323 :
PURCHASING & INVENTORY MANAGEMENT, , List of Inventory Differences, List of Inventory Differences, , List of Inventory Differences is displayed. Here you can analyze the Book Quantity versus Counted, Quantity and the differences., While analyzing the differences list, you may decide for Initiating recount for materials where the, differences are too high., You can do that from the same screen by first selecting the item for recount., , Page 323 of 372

Page 324 :
PURCHASING & INVENTORY MANAGEMENT, , Choose "Recount Document" from the menu., Choose "Recount Document" from the menu, , The recount document creation screen can be accessed via menu options in the Differences List, report., Alternatively, it can be accessed from SAP Easy Access Menu via following path:, Logistics --> Materials Management --> Physical Inventory --> Physical Inventory Document -->, Recount (MI11), Or access via transaction code: MI11, , Page 324 of 372

Page 325 :
PURCHASING & INVENTORY MANAGEMENT, , Enter Recount - Initial Screen, Flag the "Posting Block" Indicator, , The reference of previous document is already copied automatically. You may set the posting block, while creating the recount document., , Page 325 of 372

Page 326 :
PURCHASING & INVENTORY MANAGEMENT, , Enter Recount - Selection List, Save the document, , The system copies both items in the document here; you can make selection for the items which, require re-counting., Saving the document generates a new 'Recount' document. This document has a different number, from the initial document., , Page 326 of 372

Page 327 :
PURCHASING & INVENTORY MANAGEMENT, , Save & Document generated, , Recount Document has generated - This document has a different number from the initial document., , Page 327 of 372

Page 328 :
PURCHASING & INVENTORY MANAGEMENT, , Enter Count in Recount Document, Enter Count Again, , Enter Physical Stock Count' will be repeated., , Page 328 of 372

Page 329 :
PURCHASING & INVENTORY MANAGEMENT, , Selection of Items, Select the Phys.Inv.Doc, , From the list of differences you can post the differences directly. For this you have to select the items, for which the differences are to be posted and then click on the 'Post Difference' button., , Page 329 of 372

Page 330 :
PURCHASING & INVENTORY MANAGEMENT, , Post the Differences, Post the Differences, , Post the Inventory Differences, , Page 330 of 372

Page 331 :
PURCHASING & INVENTORY MANAGEMENT, , Post Inventory Differences: Initial Screen, Press Enter or Highlighted Button, , The inventory differences are always posted with reference to the physical inventory document, number. The document number is copied automatically from the 'list of differences' screen., , Page 331 of 372

Page 332 :
PURCHASING & INVENTORY MANAGEMENT, , Post Inventory Differences: Selection Screen, Save the document, , You can post all items in a document collectively or one by one. Note that there is no difference in, counted versus system quantity., , Page 332 of 372

Page 333 :
PURCHASING & INVENTORY MANAGEMENT, , Document Saved - without differences, Document Saved Without Differences, , Document has saved without differences., , Page 333 of 372

Page 334 :
PURCHASING & INVENTORY MANAGEMENT, , 7.10 Post Differences, Post the Differences, , Page 334 of 372

Page 335 :
PURCHASING & INVENTORY MANAGEMENT, , Selection of Recounted Item, Enter new generated physical inventory document "100000070", , Page 335 of 372

Page 336 :
PURCHASING & INVENTORY MANAGEMENT, , Post Inventory Differences: Selection Screen (Reason for Movement), Select the Item for posting. Since there is only one item in this document, it is selected automatically., To specify the nature of differences and to record the reason for accepting the difference, you should, select an appropriate 'Reason for Movement' code from the list., , Field Name, Reason For Inventory, , Page 336 of 372, , Description, Enter Reason for Inventory Movement., , R/O/C, R, , Comments, Select 702 (poor quality)

Page 337 :
PURCHASING & INVENTORY MANAGEMENT, , Save:, Saving the document will result in the generation of Material and Inventory document. The, document numbers displayed on message line., , Page 337 of 372

Page 338 :
PURCHASING & INVENTORY MANAGEMENT, , Documents Generated:, Differences in Physical Inventory document will be generated. Physical Inventory differences posted, with material doc., , Page 338 of 372

Page 339 :
PURCHASING & INVENTORY MANAGEMENT, , SECTION 8, 8.1, , INVENTORY MANAGEMENT REPORTS, , Warehouse Stock Report, , Access transaction by:, Via Menus, Via Transaction Code, , Page 339 of 372, , Logistics → Materials Management → Inventory Management →, Environment → Stock→ Warehouse Stock, MB52

Page 340 :
PURCHASING & INVENTORY MANAGEMENT, , Material Range:, Enter material range for which you want to display the report, , Field Name, Material Code., , Page 340 of 372, , Description, Enter Material Code for which you, want to view the report., , R/O/C, R, , Comments, Enter Material 3000113.

Page 341 :
PURCHASING & INVENTORY MANAGEMENT, , Material Range:, Enter material range for which you want to display the report, , Field Name, Material Code., , Page 341 of 372, , Description, Enter Material Code that you want to, view the report., , R/O/C, R, , Comments, Enter Material 3000114.

Page 342 :
PURCHASING & INVENTORY MANAGEMENT, , Selection Criteria:, , Field Name, Material, , Description, Select Material or Material range for, which you want to display the, warehouse stock of material in, warehouse, , R/O/C, R, , Plant, , If you enter Plant, Material will display, only stock under the Plant(s) which, you selected, , O, , Press, , Comments, Select Plant HQ01, , or F8 to display the result according to selection criteria., , Page 342 of 372

Page 343 :
PURCHASING & INVENTORY MANAGEMENT, , Result of report:, Result of report according to selection criteria, , Page 343 of 372

Page 344 :
PURCHASING & INVENTORY MANAGEMENT, , 8.2, , Material Document List Report, , Access transaction by:, Via Menus, , Logistics → Materials Management → Inventory Management, → Environment →List Displays →Material Documents, , Via Transaction Code, , MB51, , Page 344 of 372

Page 345 :
PURCHASING & INVENTORY MANAGEMENT, , Material for Material document list:, Enter Material range in which you want to view the Report., , Field Name, Select Material., , Page 345 of 372, , Description, Select the Material Range for which, u want to view the report, , R/O/C, R, , Comments, Select Material 3000000

Page 346 :
PURCHASING & INVENTORY MANAGEMENT, , Select Material:, Enter Material range in which you want to view the Report., , Field Name, Material., , Page 346 of 372, , Description, Select the Material Range for which, you want to view the report, , R/O/C, R, , Comments, Select Material 3000001

Page 347 :
PURCHASING & INVENTORY MANAGEMENT, , Plant data, Enter Plant range in which you want to view the material documents, You can view the report for only one plant or other selection criteria, , Field Name, Material, Plant, Movement Type, , Press, , Description, Select Material(s) to view the, selected Materials result, Select the Plant in which the, specified Materials created, You can select the movement type, for example 101 Movement Type is, used for Goods Receipt (GR). Now, system will generated the report all, material documents created under, the Movement Type 101, , R/O/C, R, , Comments, Select Plant HQ01, , O, O, , or F8 to display the result according to selection criteria., , Page 347 of 372

Page 348 :
PURCHASING & INVENTORY MANAGEMENT, , Output of Report:, Result of Report against selection criteria, , Page 348 of 372

Page 349 :
PURCHASING & INVENTORY MANAGEMENT, , 8.3, , Report for Stock on Posting Date, , Access transaction by:, Via Menus, Via Transaction Code, , Page 349 of 372, , Logistics → Materials Management → Inventory Management →, Environment → Stock→ Stock for Posting Date, MB5B

Page 350 :
PURCHASING & INVENTORY MANAGEMENT, , Stock on posting date, Enter material for which you want to view the report, , Field Name, Material Code., , Description, Enter Material range to view the, report of Stock on Posting date, , R/O/C, R, , Plant, , Select the Plant range in which the, specified Materials created, , O, , Press, , or F8 to display the result according to selection criteria., , Page 350 of 372, , Comments

Page 351 :
PURCHASING & INVENTORY MANAGEMENT, , Output of report, Result of report against selection criteria. You can view posting date as highlighted, , Page 351 of 372

Page 352 :
PURCHASING & INVENTORY MANAGEMENT, , 8.4, , Stock Overview Report, , Access transaction by:, Via Menus, Via Transaction Code, , Page 352 of 372, , Logistics → Materials Management → Inventory Management →, Environment → Stock→ Stock Overview, MMBE

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PURCHASING & INVENTORY MANAGEMENT, , Stock Overview Report:, Enter material number for which you want to view the general stock overview, , Field Name, Material Code., , Description, Enter Material range to view the, report of Stock on Posting date, , R/O/C, R, , Plant, , Select the Plant range in which the, specified Materials created, , O, , Press, , Comments, , or F8 to display the result according to selection criteria., , Field Name, Select Plant., , Page 353 of 372, , Description, , R/O/C, R, , Comments, Select Plant HQ01

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PURCHASING & INVENTORY MANAGEMENT, , Output Report:, View the report result it will show you in hierarchy from client to special stock you can see in report on, highlighted area, , Page 354 of 372

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PURCHASING & INVENTORY MANAGEMENT, , SECTION 9, , 9.1, , MATERIAL REQUIREMENT PLANNING (MRP), , Maintain MRP Views and MRP Data, , Access transaction by:, Via Menus, Via Transaction Code, , Logistics ---> Materials Management ---> Master Data ---> Create ---> Create, General ---> Immediately, MM01, , In FBR, Material Master Records will be maintained by Material Master Controller. Whoever requires, create/update any Material Master Record will have to provide the specifications in a Material Master, Creation Form., , Page 355 of 372

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PURCHASING & INVENTORY MANAGEMENT, , Initial Screen – Industry Sector:, This is the initial screen of Material Master. Here you will select the Industry Sector and Material Type., Select Industry Sector value “Z Public Sector”, , Field Name, , Description, , R/O/C, , Material, , System will assign the Material Code automatically, (Internal Number Assignments), , R, , Industry Sector, , Select Industry Sector “Public Sector” in which you, are maintaining the Master Records, , R, , Page 356 of 372, , Comments, , Maintain Industry Sector “Z, Public Sector”

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PURCHASING & INVENTORY MANAGEMENT, , Initial Screen – Material Type:, , Field Name, , Description, , R/O/C, , Comments, , Material Type, , Material Type differentiates the materials that are, created under this Material Type. In case of FBR,, Material which will be created under the selected, Material Type is non-valuated material., , R, , Maintain Material Type, “ZNBW (Non-Valuated, Mat. (FBR) ”, , Page 357 of 372

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PURCHASING & INVENTORY MANAGEMENT, , Views Selection:, , Field Name, , Description, , Maintain, To maintain the material on MRP, select the above, Following Views: highlighted 3 Views., MRP 1, MRP 2, MRP 3, , Page 358 of 372, , R/O/C, R, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , Organizational Level:, Material will be created at Organizational Levels of Plant and Storage Location. Material valuation will, be created at Plant level and the material will be physically stored at Storage Location., , Field Name, , Description, , R/O/C, , Plant, , Material will be created at Plant level., , R, , Storage Location, , After material is created, it is received and placed in, stock physically in a Storage Location., , R, , Page 359 of 372, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , MRP 1 View:, , Field Name, , Description, , R/O/C, , Description, , Description of material will be entered here e.g., Printer, Hand Dryer etc., , R, , Base Unit of, Measure, , Base Unit of Measurement will be specified for this, material e.g. each, pieces etc., , R, , Page 360 of 372, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , MRP Group, , Determines the document type for Purchase, Requisition, , MRP Type, , Key that determines whether and how the material R, is planned., , R, , In FBR case VB (Manual Reorder Planning) will, be use, Reorder Point, , If the stock falls below this quantity, the system, flags the material for Material Planning., , R, , MRP Controller, , Specifies the number of the MRP Controller or, group of MRP controllers responsible for material, planning for the material., , R, , Lot Size, , Key that determines which Lot Size Procedure the R, system uses within materials planning to calculate, the quantity to be procured or produced, , Fixed Lot Size, , Quantity that will be ordered or produced in the, event of a shortage., , Page 361 of 372, , R

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PURCHASING & INVENTORY MANAGEMENT, , MRP 2 View:, , Field Name, , Description, , Procurement, Type, , Indicator that defines how the material is procured R, , GR Processing, Time, , Number of workdays required after receiving the, material for inspection and placement into, storage., , O, , Planned Delivery, Time, , Number of calendar days needed to obtain the, material or service.., , O, , Page 362 of 372, , R/O/C, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , MRP 3 View:, , Field Name, , Description, , R/O/C, , Availability, Check, , Specifies whether and how the system checks, availability and generates requirements for, material planning., , R, , Page 363 of 372, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , 9.2, , Planning Run:, , Access the transaction:, Via Menus, Via Transaction Code, , Page 364 of 372, , SAP Menu > Logistics > Materials Management > Material Requirements, Planning > MRP > Planning > Total Planning > Online, MD01

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PURCHASING & INVENTORY MANAGEMENT, , Plant/Scope of Planning:, Specify Plant as Scope of Planning for which Planning process will run., , Field Name, , Description, , R/O/C, , Plant, , Select the Plant. Planning will be run for all the, Materials under this Plant, Select the Schedule lines. 1 means no Schedule, lines will be generated, Flag the Material List Indicator to display the List, of Material under specified Plant., , R, , Schedule lines, Display Material, List Indicator, , Press Enter or Click, , Page 365 of 372, , O, O, , Enter to proceed with the Planning Run., , Comments

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PURCHASING & INVENTORY MANAGEMENT, , Planning Result:, , In the Planning Result, 2 Purchase Requisitions, one Schedule line and other elements generated, according to the criteria specified in the Initial Screen, , Page 366 of 372

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PURCHASING & INVENTORY MANAGEMENT, , 9.3, , Material Requirement Planning(MRP)List:, , Access the Transaction:, Via Menus, Via Transaction Code, , Page 367 of 372, , SAP Menu > Logistics > Materials Management > Material Requirements, Planning (MRP) > MRP > Evaluations > MRP List – Material, MD05

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PURCHASING & INVENTORY MANAGEMENT, , Material Requirement Planning List - Initial Screen:, , Field Name, , Description, , R/O/C, , Material, , Select Material for which you want to see the, MRP List., Select Plant in which the specified Material exists, , R, , Plant, , Press Enter or Click, , Page 368 of 372, , Enter to proceed., , R, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , Material Requirement Planning (MRP)List Result:, Material Requirement Planning (MRP) List contains the list of Planning for selected Material. List, shows the Purchase Requisition that has been created as a result of Planning. The List is static and, shows only Procurement Proposals which are generated against Planning results. It does not show, subsequent changes., , Page 369 of 372

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PURCHASING & INVENTORY MANAGEMENT, , 9.4, , Stock/Requirement List:, , Access the transaction:, Via Menus, Via Transaction Code, , Page 370 of 372, , SAP Menu > Logistics > Materials Management > Material Requirements, Planning > MRP > Evaluations > Stock/Reqmts List, MD04

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PURCHASING & INVENTORY MANAGEMENT, , Stock/Requirement List - Initial Screen, Specify Material and Plant for which you want to see the Stock/Requirement List., , Field Name, , Description, , R/O/C, , Material, , Select Material for which you want to see the, Stock/Requirement List., Select Plant in which the specified Material exists, , R, , Plant, , Press Enter or Click, , Page 371 of 372, , Enter to proceed., , R, , Comments

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PURCHASING & INVENTORY MANAGEMENT, , Stock/Requirement List Result:, List is dynamic and shows the Purchase Order (PO) item which has been created with reference to, the Planning relevant Purchase Requisition (PR)., , Page 372 of 372