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WORD PROCESSING
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A word processor is software or a device that allows users to create, edit, and print documents. It enables you to write text, store it electronically, display it on a screen, modify it by entering commands and characters from the keyboard, and print it. , Word processors can create multiple types of files, including text files (.txt), rich text files (.rtf),HTML files (.htm & .html), and Word files (.doc & .docx). Some word processors can also be used to create XML Files (.xml)., Below is an example of a blank Microsoft Word window with areas of the window highlighted.
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Features of a word processor, Text formatting - Changing the font, font size, font color, bold, italic,underline, etc., Copying, cutting, and pasting - Once text is entered into a document, it can be copied or cut and pasted in the current document or another document., Multimedia - Insert clip art, charts, images, pictures, and video into a document., Spelling and Grammar - Checks for spelling and grammar errors in a document., Adjust the layout - Capable of modifying the margins, size, and layout of a document., Find - Word processors give you the ability to quickly find any word or text in any size of the document.
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Search and Replace - You can use the Search and Replace feature to replace any text throughout a document., Indentation and lists - Set and format tabs, bullet, lists, and number lists, Insert tables - Add tables to a document., Word wrap - Word processors can detect the edges of a page or container and automatically wrap the text using word wrap., Header and footer - Being able to adjust and change text in the header and footer of a document.
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Thesaurus - Look up alternatives to a word without leaving the program., Multiple windows - While working on a document, you can have additional windows with other documents for comparison or move text between documents., AutoCorrect - Automatically correct common errors (e.g., typing "teh" and having it autocorrected to "the")., Mailers and labels - Create mailers or print labels., Import data - Import and format data from CSV, database, or another source., Headers and footers - The headers and footers of a document can be customized to contain page numbers, dates, footnotes, or text for all pages or specific pages of the document., Merge - Word processors allow data from other documents and files to be automatically merged into a new document. For example, you can mail merge names into a letter., Macros - Setup macros to perform common tasks., Collaboration - More modern word processors help multiple people work on the same document at the same time.
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Examples and top uses of a word processor, Book - Write a book., Document - Any text document that requires formatting., Help documentation - Support documentation for a product or service. , Memo - Create a memo for employees., Report - A status report or book report., Résumé - Create or maintain your resume., Letter - Write a letter to one or more people.
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BASICS OF FONT TYPE, To change the font:, Select the text you want to modify., Click the drop-down arrow next to the Font box on the Home tab. The Font drop-down menu appears., Move the mouse pointer over the various fonts. A live preview of the font will appear in the document., Select the font you want to use. The font will change in the document.
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FONT SIZE, To change the font size:, Select the text you want to modify., Click the drop-down arrow next to the Font Size box on the Home tab. A drop-down menu appears., Select the desired font size from the menu. Alternatively, you can type the value you want and then press Enter on your keyboard.
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You can also use the Grow Font and Shrink Font commands to change the size.
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To change the font color:, Select the text you want to modify., Click the Font Color drop-down arrow on the Home tab. The Font Color menu appears., Move the mouse pointer over the various font colors. A live preview of the color will appear in the document., Select the font color you want to use. The font color will change in the document. , Your color choices aren't limited to the drop-down menu that appears. Select More Colors at the bottom of the list to access the Colors dialog box. Choose the color you want, then click OK.
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To highlight text:, From the Home tab, click the Text Highlight Color drop-down arrow. The Highlight Color menu appears.
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Select the desired highlight color., Select the text you want to modify. It will then be highlighted., , , , To switch back to the normal cursor, click the Text Highlight Color command.
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To use the bold, italic, and underline commands:, Select the text you want to modify., Click the Bold, Italic, or Underline command in the Font group on the Home tab.
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To change text case:, Select the text you want to modify., Click the Change Case command in the Font group on the Home tab., Select the desired case option from the list.
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To change text alignment:, Select the text you want to modify., Select one of the four alignment options from the Paragraph group on the Home tab., Align Text Left: Aligns all selected text to the left margin, Center: Aligns text an equal distance from the left and right margins, Align Text Right: Aligns all selected text to the right margin, Justify: Aligns text equally on both sides and lines up equally to the right and left margins; used by many newspapers and magazines
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To insert number at subscript or superscript, It can be used to create small letters below or above the line of text., Select the text you want to modify., Click the Subscript or Superscript command in the Font group on the Home tab.
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Preview Documents, Step 1 − Open the document the preview of which you want to see.
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Step 2 − Click the File tab followed by the Print option; this will display a preview of the document in the right column. You can scroll up or scroll down your document to walk through the document using the given Scrollbar., Step 3 − Once you are done with your preview, you can click the Home tab to go to the actual content of the document.
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How To Save Document, When you create a new document in Word, you'll need to know how to save it in order to access and edit it later. , Frequently saving your documents prevents you from losing your work., Word allows you to save your documents in several ways.
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SAVE COMMAND, Save: When you create or edit a document, you'll use the Save command to save your changes. You'll use this command most of the time. When you save a file, you'll only need to choose a file name and location the first time. After that, you can click the Save command to save it with the same name and location.
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To use the Save command:, Click the Save command on the Quick Access toolbar., The document will be saved in its current location with the same file name., , , , , If you are saving for the first time and select Save, the Save As dialog box will appear.
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To use the Save As command:, You'll use this command to create a copy of a document while keeping the original. When you use Save As, you'll need to choose a different name and/or location for the copied version., Click the File tab., Select Save As.
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The Save As dialog box will appear. Select the location where you want to save the document., Enter a name for the document, then click Save.
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Closing A Document, For closing document of Microsoft office word follow the step, 1.Click the File tab., 2.choose the Close command
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Save: Save your work and quit Word., Don’t Save: Your work isn’t saved, and Word quits., Cancel: Word doesn’t quit and you can continue working.
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Existing Application, When you’re done word processing and you don’t expect to return to it anytime soon, you can quit the Word program:, Click the File tab., The Word screen is replaced by the File tab menu screen. , Choose the Exit command.
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Save: Save your work and quit Word., Don’t Save: Your work isn’t saved, and Word quits., Cancel: Word doesn’t quit and you can continue working.
