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fortis UNIT 10: DIGITAL Pat do) LE, ie) Working with N Te ob PowerPoint, , , , Introduction, , In today’s world, how effectively you present and convey your, message or idea to others plays a big role in your personal success, and the success of your business or organization. There are 2, number of tools available these days to help you create and deliver, your message in a clear and effective way. Prominent among them, , is presentation. A presentation can be defined as an act of showing, 0 an audience with the help of text, voice, graphics,, , and explaining a message, idea, or a topic t : =, charts, videos, and/or animation etc., usually ona bigscreen with the help of projector., , , , Abook is made up of mar, , , , Earlier people used printed, handwritten and hand drawn, materials to create and give a presentation. Nowadays,, presentations are made on the computers using the, , presentation software. Such presentations are called digital, presentations{A digital presentation is actually a collection of, , 2 a number of electronic pages called slides) Information in the, form of various elements such as text, videos, animation,, , sound, tables and charts etc., is placed on the slides. A wellmade presentation combined with a presenter's good communication skills never fails to convey, , anidea or message effectively and successfully to the audience., , What is Presentation Software?, , [A presentation software is a special type of application program that allows us to create, presentations by combining text, pictures, movie & sound clips, animation, charts, graphics and, other multimedia tools. These days, several presentation software are available. Some of these, are Microsoft PowerPoint, LibreOffice Impress, OpenOffice Impress, Google Slides, Canva, >, Microsoft Sway, Keynote, and Prezi etc, A - : ‘ |, , [PS, , MS PowerPoint Google Slides LibreOffice Impress Canva OpenOffice Impress, Pp ic $, , , , A presentation is made up of many slides., , , , , , , , , , A presentation is made up of anumber of slides. When sli i, ; . When slides in a presentati isplayed in 2, sequence, in order to convey a message orideato anaudience, itis ee chee oe ;, , ©, ell

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basic purpose of any presentation sof, d present an effective slide show inf, , thus, the, , twareis to f, r :, preparean Provide tools and support to the userto, , Front of his/her audience,, clement of a Presentation, , that a PowerPoint pre ion i, we wae ape phish a 's made up of slides. A slide therefore is the most basic, elemen ees s that are placed on the slides are also important eleme t f, the presentation. Contents that can be placed on the slides include: : a, , ce, f. Titleand Subtitle text peo’, , , ww, Bulleted Text and plain textin text boxes on, , , , , , , , ClipArt, Pictures, Graphics, and Charts etc., , speakers Notes and Narration, , Sound, Video and Animation, , Header and Footer, Shapes, WordArt text and drawings, Hyperlinks, transitions, animation effects etc., , Various types of slide contents are generally placed inside the placeholders, which are small, ular boxes on a slide with dotted outline. The Slide background on which the content is, , rectang), placed can also be given a customized look to make the presentation more attractive and eye, catching., , eT, , , , a 7 Slides of, : a presentation, , , , mber of different types of contents (one at a, Clip Art, table ora movie clip, etc., , ona slide can hold anu!, chart, diagram,, , Remember Content placeholders :, time) including bulleted text, picture,, Working with Microsoft PowerPoint, , eu

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Rr, , sentation, the message clearly and effective;, , 5 that will help you while preparing a 800d quay, ality, , Characteristics of a Good Quality Pre, , is one that conveys Y tO the, , A good quality presentation i, audience. Here are some points or guideline, , presentation., limited and to the point: Do not try to include too much informati, sche information lim! an Pp ration inte, , +, , i ick to three or four points about your topic and elaborate on them,, , 2. (Use minimal text: Ona slide try to include not more than5to6 lines Adding MOre lines of te,, on a slide will make it difficult for the audience to read and comprehend the essence of =, the, , presentation., “/Use less number of slides: Ideally, your presentation should not be too long. It should have 4, or fewer slidesj Keep the duration of the slideshow comfortable for your audience as welj S, , foryourself., , ry Use appropriate Design Template or theme: Choose a design that is appropriate for the topic, , Remember PowerPoj, Robert, , Log on to Information Tachnolemiin i, , oe audienceJA clean, straight-forward layout is ideal for business presentation, ‘Oung students respond well to presentations that are full of color and contain a variety 3, , graphics andshapes., . colours wisely: Good contrast with the bac, - = kground is essential to make your text easy, text ona light background is best. Dark backgrounds are very effective, ifthe i, , islight., , your presentation. Try to avoid ins, charts) in any slide. Inserting too erting more than two graphics (images, drawings, tables or, many graphics becomes confusing for the cae, , : target group:, requirements te While creatin ig the f, Of the target audie ay the presentation, give attention to meet the, , way that they appearin Ne. Focus on the, a logical orderandattract the attentionof the au of the topics in such4, @ audience., , Forethot hi . By Tt Gaskins, ght, vintheslicon Valley(ysq) "+ PeNIS Austin ata software startup named

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tents lide, Copy, Move and Delete the Con e lide as well the contents of a slide. The, , move (cut), and delete a s!, , rPoint allows us to copy,, ca or ts are as follows:, , steps to do these operations on the slide conten ;, contents, you first need to select it. Select the text ing, , * Toperforman operation ona slide or slide ve r, placeholder in the same way as you would select it in a word processor. To select the entire, tted placeholder border. To select an object like a, , placeholder, click anywhere on the do’ e , Ke :, picture ordip art image just click onit. To selecta slide click onit in the Slides tab pane., any object like picture etc.), select the required text, , the text from a placeholder (or, apt : : in the Clipboard group, , and press Ctrl + C keys from the keyboard, or open the Home tab and, , click on the Copy button., , To cut (ormove), select the required text or object and press Ctrl +X keys from the keyboard or, , open the Home tab and in the Clipboard group clickon the Cut button., , * Topaste, press Ctrl + V keys from the keyboard or open the Home tab and in the Clipboard, group click on the Paste button., , * Todelete, select the required text or object and press the Delete key from the keyboard., , You can use these steps to copy, move and delete the slides as well., , Undo and Redo changes, , Sometimes, you may make a mistake while editing a slide, or delete a, slide/slide contents by mistake, or accidently move an object to a wrong, position. Fortunately such actions can be reversed using the Undo command., , , , “Undo button, , , , 1, Toundoa mistake click the Undo button in the Quick Access toolbar. A - \2, . Youcanalso press the Ctri+Z keys to undoa mistake., , Undo feature of PowerPoint remembers up to 20 of your most recent actions. You can undo each, action one ata time by repeatedly using the Undo command. Or you can click the down arrow next, to the Undo button on the Quick Access Toolbar and then choose the actions you want to undo, from thelist that appears., , If you undo something and then decide that it wasn't a mistake after all, you can use the Redo, command. The Redo command helps you to repeat an action undone by using the Undo, command. Here are two waysto use the Redo command: acl 2, , 1. Toredoanaction undone by the Undo lo con click, the Quick Access toolbar so Se on the Redo button on, , 2, Youcanalso press the Ctrl+Y keys to redo the undone act, ay undone action,, , , , , , , Remember Note that if the last action you, replaced bya Repeat button (i).

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Viewing a Presentation, PowerPoint 2007 allows us to view a Presentation in di, need to perform. It also allows Us to control the si., workspace while working ona Presentation. x, , PowerPoint's Aes oe, vaio ae controls are located on the status bar in the lower-right corner and on the, i owing Zoom controls are available in PowerPoint 2007:, ° (Zoom dialog boxy Click the Zoom box (the % z, listing) on thé Status bar to display the |;, Zoom dialog box, re select an option, 8 button or enter a Percent measurement | to, {\7@ increase or decrease the view size of the ae, Slide.}You can also open the Zoom dialog | ae, box by opening the View tab and clicking, , ifferent ways depending on the task we, of the slide view and view of the entire, , , , any knowledge tha, hat could be vole, i, , , , , , , , _theZoom button in the Zoom group. + Whats data?, . [Zoe om slider: Drag the Zoom slider left to Pa eee, pee shrink or right to enlarge slides. Click the Zoom box, , Zoom In or Zoom Out buttons to zoom in or, out by 10-percent increments.) I, e |Fit Slide to Current Window button: Click, © this button (in Normal view) to make the slide just large enough to fit in the window.]You can, also find the Fit to Window button on the View tab., You canalso hold down the Ctrl key and spin the wheel of your mouse to quickly zoom in or out., , Controlling the View of the Workspace, , While creating a presentation in PowerPoint, you can see your workspace in different views. Each, view has its own benefits and purpose for which it is used. Some of the most commonly used, PowerPoint views are Normal view, Slide Sorter view, Notes Pages view, Reading view and Slide, , Show view. Ac 6, , Gore! View: This is the default PowerPoint view, that displays one slide at a time in the centre of the, , window.}Normal view is generally used to create, and eaiit individual slides. In Normal view the work, , area is divided into three main parts- the, Slides/Outline tab pane on the left, the Slide panein, the middle (or right) and Notes pane (where a user, can add notes about the slide contents) at the, , bottom of the Slide pane., , , , , , PowerPaint’s Normal view