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Now that you have started appreciating the word processors, let us delve deep to find more, addition, it not only removes all the limitations of typewriters but also offers various useful, A word processor is a package that processes textual matter and creates organized and, flawless documents. A word processor has everything that a conventional typewriter has. I, This chapter is going to discuss work processing skills through OpenOffice.org Writer, alse, This chapter shall also introduce the kinds of documents that you can create with word, 1, sessi on, Getting Started with, Word Processing, rearneng Cljectives, A Features/Applications of, Word Processors, A Working with 'Writer, Word Processor, A Word Processing Terminology, A Editing a Document, 1.1, Introduction, For most people, writing is an everyday occurrence. When computers have affected our lie, styles and work patterns, this activity is also not left out. Many application programs have, been developed to make writing easier and smooth operation. One such most popular, program is Word Processor. A word processing software provides a general set of tools r, entering, editing and formatting text. Nearly all the document types, that we use in our daily lives, can be created in a word processor. In fact, our lives have been affected to a large extent by ue, word processors. Therefore, it is suggested generally that every person must be aware of mee, processing and its features. This chapter is dedicated to word processing and word processs, This chapter shall also introduce the kinds of documents that you can create With hee, processors and the features that you will find within word processors., known as OOo Writer or simply Writer., 1.2, What is a Word Processor ?, and, In, flawless documents. A word processor has everything that a conventional typewriteseful, addition, it not only removes all the limitations of typewriters but also offers variote, features that cannot be even dreamt of with typewriters., 1.2.1 Features/Applications of Word Processors, Now that you have started appreciating the word processors, let us delve deep to, about word processor features., 4., Scanned by TapScanner

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Fast. Typing text in a word processor becomes speedy, Ans, as, there is no mechanical carriage movement, Features of, Word Processors, associated., 2. Editing features. Any type of correction (insertions,, deletions, modifications etc.) can be made easily as and, when required., * Fast, * Editing, Permanent storage, * Formatting, * Graphics, 3. Рermanent, documents can be saved as long as desired. The saved, document can be retrieved whenever desired., Storage., With, word, processors,, * OLE, * Spell check, * Mail Merge, 4. Formatting Features. The typed text can be made to, appear in any form or style (bold, italic, underline,, different fonts etc). All this is possible due to formatting, features of word processors., 5. Graphics. Most modern word processors provide the facility of incorporating, drawings in the documents which enhances their usefulness., 6. OLE (Object Linking and Embedding). Most modern word processors provide facilities, to link or embed objects in a document. OLE is a program-integration technology, that you can use to share information between programs through objects. Objects, are saved entities of different types like charts, equations, video clips, audio clips, pictures, etc., 7. Spell Check. Word processors are not only capable of checking spelling-mistakes but, also can suggest possible alternatives for incorrectly spelt words. Some word processors, can check for grammatical mistakes and suggest alternatives or improvements., 8. Mail Merge. The mail merge facility enables you to print a large number of, letters/documents with more or less similar text. For instance, same invitation letter, has to be sent to invitees, only the names and addresses are to be changed. In such, cases, mail-merge proves to be very useful., 1.3 Working with 'WRITER' Word Processor, Working with a word processor usually involves these steps :, (i) Creating or opening a document,, (ii) Typing text in it,, (iii) Editing the document, if required, and, (iv) Saving the document for later use., 1.3.1 Parts of Main Window of Writer Word Processor, Before creating or opening a document in OOo Writer, first you will have to load/open OOo, Writer in memory. This can be done either by clicking at the shortcut of OOo Writer on the, desktop, if available or by choosing OpenOffice.org Writer application (see Fig. 1.1) from the, start menu's All Programs., Once you start Writer, a window (see Fig. 1.2), the document window, appears wherein you, can start typing your text., UNIT I : WORD PROCESSING, Scanned by TapScanner

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INFORMATION TECHNOLOGY., INFORMATION TECHNOLOGY, 6., Before you start working in Writer, you must, know the basic components of a document window., The document window has following major, Office 2000, OpenOffice 4.1.1, OpenOffice Base, OpenOffice Cale, OpenOffice Draw, OpenOffice Impress, OpenOffice Math, EOpenOffice Writer, OpenOffice, components :, 1. Title bar. Located at the top of the screen;, it displays the name of the application, (OpenOffice.org Writer) and the active, document (Untitled-1 in Fig. 1.2)., 2. Menu bar. Located below the Title bar, it, lists the Writer menu options., Back, 3. Formatting toolbar. Formatting toolbar, consists of tools frequently used, formatting document., 4. Standard toolbar. Standard toolbar consists, of most frequently used commands and, for, Start, Figure 1.1 Starting 00o Writer., utilities., 5. Ruler bar. Ruler bar allows to format the vertical alignment of text in a document Ts, used to get tab stops, margins and indents., 6. Status bar. The Status bar displays information which includes page numbers, the, column and line number on which your cursor is present at any given point of a time., 7. Scroll bar. Scroll bars are used to view different areas of the active window. You can, do so by moving the elevator along the scroll bar, or by clicking on the buttons with, the arrows marked on them, to move up and down a page. There are two scroll bars -, a horizontal and a vertical scroll bar., 8. The Workarea is the area in the document window wherein you enter the text of your, document., All these components are shown in Fig. 1.2., Title bar, B Untitled 1-Openffice.org Writer, Menu bar, Elle Edit View Insert Fgrmat Table Iools Window Help, 台,但, Default, Times New Roman, 12, BIU, 18·, 10. 11 12 13.114, Standard toolbar, 516 3, Formatting toolbar, Rulers, And I am the, workarea, Status bar, Scroll bars, Page1/1 Default, English (Indie), INSRT STD, 100%, Figure 1.2 The Document Window in 00o Writer., Scanned by TapScanner

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A Document view means or refers to a distinct appearance style of the document window on, 1. Print Layout Document View, The Writer word-processor has three document-views available :, your display. Modern word processors provide different ways you can view your documents, ELL WORD PROCESSING, related to what your document will look like when you actually print it., Session /: GE, 7., your, display. Modern word processors provide different ways you can view your, in depending on your particular needs., a, documents, 1. Print Layout,, 2. Web Layout, and, 3. Full Screen., 1 Print Layout Document View, This the default view of a document. This view shows the document as it will look if printed,, ie the borders of the page show, headers and footers are visible at their actual locations, and, the spacing appears proportionate to the printed document. This view is the one most closely, velated to what your document will look like when you actually print it., 2. Web Layout Document View, The Web Layout shows the document in a way it will appear online. You can use this view to, create, view, and edit pages as they'll appear online when opened in a browser. In Web, Layout view, you can use the zoom slider but the layout icons are disabled. The Zoom & View, Layout dialog box only allows zoom options., 3. Full Screen Document View, The full screen view is also known as read mode view in some, NOTE, word processors. In this view, you can read your document, using the full screen of your system. In Full Screen mode, the, document is displayed in the selected view (Print or Web) but the, document fills the entire screen. Toolbars and sidebar are not, Press Esc or the Full, Screen icon, Full Screen, to exit Full Screen mode., displayed., This option puts the document on the, screen without anything but the page:, no buttons, menus, scrollbars etc. In fact,, the only button available is the choice, to close the Full Screen. You can also, Eile EditView Inst Format Table Icols Window Help, 2G Print Layout, Web Layout, De, 12, Ioolbars, Statue Rar, close it by pressing ESCAPE key., Click desired, 1.3.2A Changing Document's View, view name from, Full Screen, Ctrl-Shift-, View menu, Zoom., To change the document view, select, the View menu and choose the desired, Figure 1.3 Change Document's View, view option. (see Fig. 1.3), 1.3.3 Creating/Opening/Saving Documents, Ano 3,, Writer is WYSIWYG (What You See Is What You Get) program, that, IS, the screen shows you exactly how your document will look, when you print it out., NOTE, A WYSIWYG (What You, See Is What You Get), 1. Select the option File from the Menu bar. A drop down, menu will be displayed [see Fig. 1.4(a)]., program is the one that, shows the document on, screen, exactly the way, it'll when you take print, 2. From this menu, choose the option New. The New, submenu will be displayed [see Fig. 1.4(a)]., out., Scanned by TapScanner

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Each time you pressed Enter in the previous activity, Writer placed a paragraph mark (1), this, a new document window will be displayed for you to enter your text., 3. From the submenu, click at Text Document option (Fig. 1.4) or press Ctril+N v, INFORMATION TECHNOLOGY-, be entered into your document., 8., or, press Ctrl+N, 3. From the submenu, click at Text Document option (Fig. 1.4), to enter, you, your text., this, a new document window will be displayed for, Figure 1.4 shows you the sequence of creating a new document., 73, File, ABC, Ctrl-N, Iext Document, New, Spreadsheet, Presentation, Times New Roman, Open..., Ctrl+O, 12, Alternatively Click, here or, Recent Documents, EDrawing, Databa, To open new, document,, click here., Wizards, Press Ctrl + N, Close, HTML Do, XML Form Document, Save, Ctrl+S, Save As... Ctrl+Shift S, A Master Document, Saye All, (b), (a), Figure 1.4 Creating/Opening File in Writer., Alternatively, you can either click New Document icon (E [see Fig. 1.4(b)] on the S, toolbar or press Ctrl+N shortcut key., andad, Once you have got into your workspace, you can start typing or enter text you wish to ent, The Text Area, area Observe the mouse pointer. The, V The area where you write/type the text is the text, pointer becomes an I-beam, when it is within the text area. When you move it outside the toe, And, area, it becomes an arrow., Word Wrap and the Enter Key, On a typewriter whenever you want to end a line, you need to hit the Return Key. In Writer,, when a word does not fit on a line, it automatically flows to the beginning of the next line; this, process is known as Word-Wrap. However, you do need to press Enter to :, - end a short line (one that doesn't reach the right margin)., - end a paragraph., -, - create a blank line., Non-printing Characters, You can choose to have OOo Writer display a number of, special characters on the screen that show the places in the, text where you pressed the Space bar, the Enter keys and, Tab keys. These Non-printing characters (so called, because they do not appear on paper when you print the, document) are often useful to see, particularly when you, are working with heavily formatted documents and need, to keep track of your tabs, spaces, blank lines and so on., NOTE, Observe the Insertion point (the, blinking vertical bar) or Cursor at, the top of the document. IS, location determines where the, wil, next character typed by you, To display Writer's non-printing characters, you click on, the Show/Hide (1) button in the Standard toolbar. [see, To move the insertion point, you, simply move the mouse pointer:, and click at the desired new, in the text., Fig. 1.5(a)], • Each time you pressed Enter in the previous activity, Writer placed a paragrapi, Ars4, Scanned by TapScanner