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Chapter 7 E-Mail Messaging, January 5, 2022, Class 9th, , 1. Define the term “E-MAIL” and “E-Mail address”. What are the different types of E-Mail, services., Ans. Electronic mail (E-mail) is an electronic message transmitted over internet/computer, network from one user to another. E-mail is a text based mail consisting of lines of text, and, can include file attachments. These attachments could be pictures, documents,, spreadsheets, audio files, video files etc., E-Mail address is an unique address to send e-mail to the receiver. The e-mail address, contains all the information required to send or receive a message from anywhere in the, world. An e-mail address consists of two parts separated by “@” symbol , the first part is, known as user name and the second part is called host computer name. The e-mail address, might look like:, , , , , [email protected],, [email protected],, [email protected], , Different types of E-Mail services are: There are two types of E-Mail services:,  Web Based E-Mail Services,  Application Based E-Mail Services, , , , , Web Based E-Mail Services: Web-based e-mail can be accessed by the user from, any Internet-connected computer anywhere in the world. Web-based email is not, stored on the user’s computer. Many web-based e-mail services are available such, as gmail.com, outlook.com, yahoo.com etc., Application based E-Mail Services: Application based e-mail is installed on the, user’s computer. The mail is stored on the user’s computer (as well as a central, server, typically for that specific organization). Some of the examples of application, based e-mail program are:,  Microsoft Outlook,  Mozilla Thunderbird,  Opera,  Foxmail, , 2. What are the different features of E-Mail Services?

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Chapter 7 E-Mail Messaging, January 5, 2022, Class 9th, , Ans. Some key features of e-mail are as follows:, • E-mail can be sent to one person or more than one person at the same time., • The recipient of e-mail can open the e-mail at his/her convenience., • Since messages are transmitted electronically over internet, it is a faster way to, communicate with the people., • E-mail messages can be sent or received at any time and are typically sent over a network, (office network or more likely internet)., • If so desired, a copy of the e-mail message that the sender has sent can be saved in the, sender’s computer e-mail account for later reference., • In addition to sending messages, e-mail is an ideal method for sending documents as, attachments., 3. Explain the format of E-Mail and the terms related to it., Ans. The format of the E-Mail is as follows:, From, To, Date, Subject, CC (Carbon Copy ), , BCC, , Message Body, , Senders E-Mail address, Receiver E-Mail address, When the email was sent, The topic of the message, E-Mail address of other people, who have, been sent a copy of the email. The, recipients of the email can see all of the email addressed to which the copies have, been sent., E-mail addresses of other people, who have, been sent blind carbon copies of the email., The recipients of the email (in To and Cc) do, not know that the same email has been sent, to other e-mail address in Bcc, The body consists of the text of the message, and any attachments to be sent, , 4. How can we create an E-Mail account with, a) Gmail, b) MS outlook, Ans. We can create the E-Mail account from Gmail and MS Outlook by using the following, steps:,  Open the Web Browser.,  On the address bar type www.gmail.com or www.outlook.com

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Chapter 7 E-Mail Messaging, January 5, 2022, Class 9th, , , , , , , , , , Click on Create Account and then proceed to the next step., After you click on the signup link, you shall be shown a form with several fields, which need inputs., Choose a login name or username. Email addresses need to be unique which means, that no two people in the world can have the same address., Choosing a password for your email: A combination of uppercase and lowercase letters, with some digits would be a strong enough password., Enter your birthday and gender (Male / Female)., Current email address: In case you already have an existing email address, you can enter, that here, or leave this blank., Prove you are not a robot: Enter the characters displayed in the picture, above the field., This is required so that Gmail knows that the inputs are from a human being and not, some automated program., , You can go through the Terms of Service and click on the "I accept. Create my account.” button, which will create your very own free Gmail account, , , , Click Next., Now, Your Gmail account is now ready and the inbox will open., , 5. Explain the features of ribbon(option) bar in MS Outlook., Ans. Some commonly used options in email are as follows:, , , Home Tab: Home tab is used to see new mails, delete, read and unread E-Mails.,  New Items: Using email software you also store Contacts (Address book),, appointments, Tasks etc. This option is used for creating these items.,  Delete: You can select an email and delete it by clicking on this option.,  Unread / Read: New emails in the inbox have a bold font. Once you have opened, the email, the font becomes normal. Using this option you can mark a read, normal font email as unread (bold). Similarly an unread email can be marked as, read email.,  Some of the options for reply and forward have already been used by you. We, will learn about the other options at a later stage., , 6. How to format and spell check an E-Mail?, Ans. Email software has basic features for text formatting, spelling checks and grammar, checks.

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Chapter 7 E-Mail Messaging, January 5, 2022, Class 9th, , a) Formatting an E-Mail: Format an E-Mail includes Bold, Italic, Underline, Coloring a text., b) Spell check an E-Mail: The icon for spell check and grammar check is on the main ribbon, or on Review tab, based on the email software you are using. The steps to perform this, activity are exactly the same as you used in word processing.,  Compose an email message. Make sure that you deliberately make some spelling, errors and some grammatical errors in this message.,  Then click on the icon for Spelling & Grammar, to correct the mistakes., , 7. How to send and receive attach a file in E-Mail?, Ans. Attaching a File includes images, audio, video, documents to an Gmail., Sending Attachments:,  Compose a new email message.,  Write the main message in the email, along with a relevant subject.,  Click on the button Attach. A dialogue box for selecting files appears. Browse to the, location of the file you want to attach. This could be any file on your computer.,  Double the click on the file name or select the file. You can select more than one file, to be attached by keeping the Ctrl key pressed and clicking on the files. Click Open., The selected files get attached to the email., Receiving attachments:, , , , , , The icon in the inbox (generally the sign of a paperclip) or within the message, tells, you that there is an attachment along with the message, You can Open the attachment by clicking on it., You can Save the attachment by selecting [1]File → [2]Save As., Then select the appropriate folder location to save the file., , 8. How to print an E-Mail Message?, Ans. Steps to print an email are:,  Open the email message, which you want to print.,  Click [1] File → [2] Print.,  Select the printer, to print the email message.,  Click Print., 9. What are the different folders in E-Mail? How to create a new folder in MS Outlook?

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Chapter 7 E-Mail Messaging, January 5, 2022, Class 9th, , Ans. In an email application, some default folders are automatically created, when an email, account is linked to it.,  Inbox contains the email messages which you receive. It is an electronic version of a, letter box.,  Trash folder stores the email messages which have been deleted.,  Sent Mail folder contains the email messages sent by you to others., Create a New Folder:, o On the Folder tab, in the New group, click New Folder., o A dialogue box appears., o Select the folder, under which you want to create this sub-folder., o In the Name box, enter a name for the folder., o A new folder is created., , *******