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Lesson 3, , Digital Documentation, , 1. This is a paper with written contents, , a. document, b. file, c. Word Processing, d. Excel, 2. This is the use of computer software to enter, edit, format, store, retrieve and print, the document., a. Numeric key, b. Word processing, c. Home key, d. Excel, 3. In the beginning this was the most widely used word processing software., a. WordStar, b. DOS, c. C++, d. Logo, 4. In the year 1974 this company had introduced an electronic typewriter., a. IBM, b. Microsoft, c. Xerox, d. Techno, , 5. Its screen can view only one or two lines., a. Document, b. Processor, c. Monitor, d. Electronic typewriter, 6. In this software the document can be navigated, edited, formatted and printed., a. Word Processing, b. Calculator, c. Gimp, d. Photoshop
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7. Students use it for preparing project reports and assignments., a. Acrobat Reader, b. Word processor, c. Open Office Impress, d. Calc, 8. This is a free and open source software, a. LibreOffice, b. MS Office, c. Calc, d. Coral Draw, 9. The components of this software are Writer for word processing, Calc for spreadsheet, preparation, Impress for presentation., , a. MS Office, b. LibreOffice, c. Acrobat Reader, d. Adobe Suite, 10. To start LibreOffice Writer in this OS, double click LibreOffice Writer shortcut,, which is usually found on the computer desktop., , e. Linux, f. Ubuntu, g. Windows, h. Mac, 11., , Saving the file by another name, we can use this option in LibreOffice., , a. Open, b. Print, c. Insert, d. Save as, 12., , It shows the title of the currently opened document., a. Status bar, b. Title bar, c. Standard tool bar, d. Formatting tool bar, , 13., , This toolbar contains commands in the form of icons., a. Standard, b. Formatting, c. Status, d. Close
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14., , It allows to change the scale of the text and pictures in the document only, for view., a. Layout, b. Reference, c. Zoom, d. Find, , 15., , Pressing this key, the cursor jumps to the beginning of the line., a. End, b. Num Lock, c. Page Up, d. Home, , 16., , This is the Keyboard shortcut to open an existing file., a. Ctrl + O, b. Ctrl + N, c. Alt + Enter, d. Shift + O, , 17., , It is used to make a duplicate copy of selected text., a. Find and Replace, b. Cut and Paste, c. Page Up, d. Copy and Paste, , 18., , To change the text with different text, enter the new text in this box., a. Replace, b. Review, c. Mailing, d. Formatting, , 19., , The number of Change Case options in LibreOffice Writer., a. 10, b. 6, c. 4, d. 2, , 20., , This can be aligned as Left, Right, Center and Justify., a. Font, b. Clipboard, c. Paragraph, d. Replace
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21., , This option is useful to check the document before printing., a. Print Preview, b. Print, c. Insert, d. Design, , 22., , This is the keyboard shortcut for print a page., a. Ctrl + N, b. Ctrl + P, c. Ctrl + Home, d. Ctrl + End, , 23., , It is used to create a series of same documents with multiple addresses., a. Mail Merge, b. Insert documents, c. Layout, d. Design, , 24., , This is a set of mailing addresses in the form of a rows and columns, generally called database., a. Datasheet, b. Data source, c. Records, d. Key, , 25., , Keyboard shortcut to italicise the selected text is, (a) Ctrl + U, (b) Shift + U, c) Ctrl + I, (d) Shift + I, , 26., , What is the shape of the mouse pointer when drawing a table?, (a) Pencil, (b) White pointing arrow, (c) Black pointing arrow, (d) Black plus, , 27., , The default orientation of a page in Writer is_____________., (a) portrait, (b) landscape, (c) book, (d) None of the above
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28., , Which option should be used to type H2O, to get 2 at its proper place?, (a) Bold, (b) Superscript, (c) Underline, (d) Subscript, , 29., , What option should be used to change the word ‘Books’ to the word ‘Copies’, in a document?, (a) Find, (b) Find and Replace, (c) Spell check, (d) Spelling and grammar check, , 30., , Spellings are corrected automatically in Writer because of which of the, following features?, (a) Auto Text, (b) Auto Correct, (c) Auto Complete, (d) All of the above, , 31., , To close an opened document, we should to go to which of the following menus?, (a) File Menu, (b) Insert Menu, (c) View Menu, (d) Edit Menu, , 32., , Header and Footer is available in which of the following menus?, (a) File Menu, (b) Insert Menu, (c) View Menu, (d) Edit Menu, , 33. Which of the following is not valid type of data source in mail merge?, (a) Spreadsheet, (b) Text files, (c) MySQL, (d) CSV file, 34. Which of following is not a component of the Office Suite?, (a) Writer, (b) Impress, (c) Internet Explorer, (d) Base
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35. The most widely used word processing software in late 1970s was________., (a) Word Perfect, (b) Word, (c) Word Star, (d) Writer, 36. We can change the mistakes noticed in which of the following?, (a) Electronic typewriter, (b) Word processor software, (c) Simple typewriter, (d) Both (a) and (b), 37. Header and Footer is available in which of the following menus?, (a) File Menu, (b) Insert Menu, (c) View Menu, (d) Edit Menu, 38. To hide or view ruler we should go to which of the following menus?, (a) Tools Menu, (b) Insert Menu, (c) View Menu, (d) Edit Menu, 39. To check the grammar we should go to which of the following menus?, (a) Tools Menu, (b) Insert Menu, (c) View Menu, (d) Edit Menu, 40. To replace a word Bombay with Mumbai, we should go to which of the following, menus?, (a) Tools Menu, (b) Edit Menu, (c) View Menu, (d) Language Menu, 41. To close an opened document, we should to go to which of the following menus?, (a) File Menu, (b) Insert Menu, (c) View Menu, (d) Edit Menu
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42. Which of the following is the default extension of the writer file?, (a) .obt, (b) .doc, (c) .odt, (d) .docx, 43. Which of the following technique selects a sentence in Writer?, (a) Single click (Pressing left button of mouse), (b) Double Click, (c) Triple Click, (d) None of the above, 44. Which of the following is a shortcut key to Redo any operation?, (a) CTRL + R, (b) CTRL + Y, (c) CTRL + X, (d) CTRL + Z, 45. To find a word in a document we can use which of the following function key?, (a) F5 key, (b) F8 key, (c) Fl key, (d) None of the above, 46. Spellings are corrected automatically in Writer because of which of the following, features?, (a) Auto Text, (b) Auto Correct, (c) Auto Complete, (d) All of the above, 47. The default table size is__________., (a) 1 column, 1 row, (b) 2 columns, 1 row, (c) 2 columns, 2 rows, (d) 1 column, 2 rows, 48. What is the shape of the mouse pointer when drawing a table?, (a) Pencil, (b) White pointing arrow, (c) Black pointing arrow, (d) Black plus
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49. Which shortcut key is used for automatic spell checking?, (a) SHIFT + INSERT, (b) SHIFT + F7, (c) CTRL + INSERT, (d) TAB + INSERT, 50. Which shortcut key is used to insert table?, (a) CTRL + F12, (b) ALT + DELETE, (c) CTRL + DELETE, (d) TAB + DELETE, 51. Which of the following is not valid type of data source in mail merge?, (a) Spreadsheet, (b) Text files, (c) MySQL, (d) CSV file, 52. The default orientation of a page in Writer is_____________., (a) portrait, (b) landscape, (c) book, (d) None of the above, 53. Saving an existing document with some other name using the Save As option ______., (a) replaces the current document, (b) leaves the current document intact, (c) is not possible, (d) closes the document, 54. Keyboard shortcut to italicise the selected text is, (a) Ctrl + U, (b) Shift + U, (c) Ctrl + I, (d) Shift + I, , State whether the statements given below are True or False., 1. Documentation is required to preserve the contents for a longer period or to be, used as evidence., True, 2. It is not possible to produce a document in the desired format using a typewriter., True
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3. In late 1990s, with the development of computer software technology, word, processing software was introduced., False (1970), 4. Word processing software provides basic ability to enter and modify the text, provides efficient text manipulation functions., True, 5. Modern word processors not provide attractive features., False, 6. You can insert pictures or graphs within the document., True, 7. Libre Office is available free for downloading from the website www.libreoffice.org., True, 8. Title bar is located on the bottom of Writer window., False, 9. The name of the document means the file name of the document saved on the, disk., True, 10. Formatting toolbar: It contains the various options for formatting a document., True, 11. Status bar is located at the top of the workspace., False, 12. Pressing End key, the cursor jumps to the beginning of a line., False, 13. To jump the cursor to the end of a document, press the Ctrl and End keys, simultaneously., True, 14. Cut and Paste: is used to move a selected text from one place to another., True, 15. For editing the text you must first select the required text., True, 16. Mail merge is the process of merging the main document (letter or certificates), with the mailing address of various persons., True, 17. By default the page size is A4., True, 18. The text written in Header and Footer is printed on each page of the document.
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True, 19. Writer does not permit to copy a selected text in to another document., False, 20. Current file name is shown in Status Bar., False, 21. To open word processor ‘Window’ menu option is selected., False, 22. Current file name is shown in Status Bar., False, 23. Writer allows to copy a selected text in to another document., True, 24. The text written in Header and Footer is printed on each page of the document., True, 25. By default the page size is A4., True, , 1 . LibreOffice, , -, , office productivity suite, , 2. Ctrl + S, , -, , keyboard shortcut to save a file, , 3. Ctrl + O, , -, , to open an existing file, , 4. Title bar, , -, , shows the title of the document, , 5. Standard toolbar, , -, , 6. Home and End, , -, , arrow keys, , 7. CTRL+X, , -, , to cut the selected text, , 8. Copy and Paste, , -, , make a duplicate copy of selected text, , 9. Find and Replace, , -, , used to search for a text and replace, , 10. Ctrl + G, , -, , jumping to the page number, , contains commands in the form of icons.
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1. Office productivity software is used to perform these activities effectively., 2. The process of preparing a document is called documentation., 3. A data entry operator should possess the skills to use the office productivity tools, with a good typing speed., 4. Typing skill is the essential criteria for data entry operator., 5. A word processor is a computer application used for the production of printable, material., 6. In electronic typewriter, it is possible to make changes in the content., 7. The modern word processors take advantage of a GUI, 8. Word processors are being used in the business, home, and education., 9. Office suite is a collection of programs, which are useful for word processing,, spreadsheet preparation, presentation, and database management., 10. Create a new text document by using File Menu → New → Text Document., 11. Menu bar appears below the Title Bar., 12. The tool bar appears below Menu Bar., 13. Formatting tool bar shows a graphical representation of commands is shown in, the form of icons., 14. Status bar is positioned at the left bottom of the Writer window and displays the, number of pages, words etc., 15.Scroll button and scroll bar is used to scroll the document., 16. There are two keys above the cursor control keys marked as Home and End., 17. To jump to the beginning of a document press the Ctrl+Home key., 18. Copy option is used to make one or more copies of the selected text., 19. Cut option is used to move the selected text from one place to another., 20. It is necessary to select the text to perform copy and paste operation., 21. To select all of the text in a document, press Ctrl+A., 22. Find and Replace feature is used to search for a text and replace it with, other text., 23. In computer data entry, anything entered is treated as a character., 24. If any grammatical errors are detected, they are underlined by a wavy blue line., 25. Formatting Text refers to the formatting of paragraphs and characters., 26. Headers appear at the top of every page; footers appear at the bottom of a page., 27. There are a variety of computer software applications used to prepare such reports, n, letter in offices, schools and colleges., 28. It is possible to make another copy of the file by saving it with another name using the, Save As option.
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29. Once the user saves the document by giving a name, it is called a File., 30. Scroll button and scroll bar is used to scroll the document., 31. To jump to the beginning of a document, press Ctrl+Home keys, 32. To jump to the end of a document, press Ctrl+End keys., 33. To select all of the text in a document, press Ctrl+A., 34. In computer data entry, anything entered is treated as a character., 35. To display the non-printing character, press the toggle formatting mark, 36. Automatic Spell Checker checks each word as it is typed and displays a wavy red line, under any unrecognised words., 37. Page styles define the basic layout of all pages in the document., 38. In a document it is normally seen that some data are represented in tabular form., 39. Mail Merge is used to create a series of same documents with multiple addresses., 40. A data source is a set of mailing addresses in the form of a rows and columns generally, called database., , 1. Write the various types of keys available on a computer keyboard., A document is a paper with written contents and the process of preparing a document, is called documentation., Documentation is required to preserve the contents for a longer period or to be used as, evidence. Documentation is required to preserve the contents for a longer period or to, be used as evidence., 2. What is a Word processor?, A word processor is a computer application used for the production of printable material., In the beginning WordStar was the most widely used word processing software.Word, processing is the use of computer software to enter, edit, format, store, retrieve and print, the document. The document can be a letter, notice, report, business correspondence,, etc., 3. Write the uses of Word Processor., Word processors are being used in the business, home, and education, i.e., in schools, and colleges for preparing letters, reports, and many other different types of documents., Students use it for preparing project reports and assignments. Teachers use word, processors for preparing question papers and notes., 4. What is Libre Office?
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LibreOffice is a free and open source software (FOSS), fully-featured office productivity, suite. Currently the versions of LibreOffice is 6.0 and above are available. This suite is, available in many languages and runs on many platforms (Windows, Mac and Linux). It, uses Open Document Format (ODF) file format, for publishing documents., 5. How to Save a document using password, 1. Select File → Save, 2. Select the location on disk to save the file, 3. Type a suitable name for the document, 4. Click on Save button, 5. To save the document with password, put a tick on the checkbox Save with a, password, 6. Type the password to open the file in Set password dialog box, 7. Type the same password in the second box and click OK button, 6. Write about text cursor., The Text Cursor is a flashing vertical line in the body of the text. The 4 arrow keys, (←↑↓→) on the keyboard are called as cursor control keys., 7. Write about Home and End keys, There are two keys above the cursor control keys marked as Home and End., •, , Pressing the Home key jump to the beginning of the line and pressing End key, jump to the end of a line. To jump to the beginning of a document, press the Ctrl, key, hold it down, then press the End key (Ctrl+Home)., , •, , To jump to the end of a document, press the Ctrl key, hold it down, then press the, End key (Ctrl+End)., , 8. Write difference between a text editor and a word processor software., A text editor is used solely to write and edit text. You can copy, cut, paste, undo and, redo. Text formatting is not available in those editors. Mostly text editors are used for, programming purposes to write HTML, CSS, JavaScript, Php and other languages. A, word processor allows you to edit text in addition to multiple other functionalities such, as text formatting (italic, bold, underline, etc.). In addition to that word processors, allow automatic spelling and grammar checks., 9. List the various components of LibreOffice suite., Components of Libre office suite:, Writer (Word processor): it is used for creating letters, books, blogs and also reports., Calc (Spreadsheet): It is used for financial and mathematical function.
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Impress (Presentation): it gives a multimedia facility. It gives special effect animation, as well as a drawing tool, Draw (vector graphics): it is a vector drawing tool that can produce everything from a, simple diagram or flowchart., Base (Database): it helps us to create edit forms, reports and queries and also a, relation., Math (formula editor): It can create complex equations as well as characters., 10. Compare the features of manual typewriter, electronic typewriter and word, processing software., The features of manual typewriter, electronic typewriter and word processing, software, Manual Typewriter:, •, , It is a mechanical or Electro mechanical machine for writing characters. It has an, array of keys., , •, , Each one causes a different single character to be produced on the paper, by, means of a ribbon with dried ink struck against the paper by a type element., , Electronic Typewriter:, •, , They are Automatic centering, right margin justifying, and hang-indenting are, available on computer., , •, , Electric typewriter is more user friendly., , Word Processing software:, •, , It is used to manipulate text and apply basic design to your pages., , •, , It includes Creating, Editing, Copying, Pasting, Moving, Saving, Formatting Text,, creating and editing tables etc.., , 11. Features of popular word processors., ✓ Create, edit, save, retrieve and print the document, ✓ • Select and move the text from one place to another in the document, ✓ • Copy the text to other places within the document, ✓ • Move or copy a selected text from one document to any other document, ✓ • Change the font size, font style of the text in the document, ✓ Format paragraphs as well as pages, ✓ Check spelling and grammar, ✓ Create table, modify the size of the selected rows, columns or cells, ✓ Combine one or more documents, ✓ Insert pictures or graphs within the document, ✓ Print the selected text or selected pages of the document
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12. How will you count the total words of a document?, When you type in a document, Word automatically counts the number of pages, and words in your document and displays them on the status bar at the bottom of, the workspace. If you don't see the word count in the status bar right-click the, status bar and click Word Count., 13. What is cursor?, The insertion point—also called a cursor—is the blinking line in your document, that indicates where text is inserted when you type. There are several ways to move, an insertion point., 14. What are the various menu of Writer GUI?, The common menu in GUI are File, Edit, View, Insert. The Menus are organized in, such a way that the related commands are grouped together., 15. What are the advantages of table?, The following are the advantages of the table that are:, •, , By using the table, we can easily find out the information and it is one of the, efficient way for summarize the given information into the form of columns., , •, , In table we can add the information in specific way rather than in paragraph. So,, it makes the data more understandable and efficient., , •, , Table reduce the complexity of the information or data and represent the visual, information in more easy format., , 16. Importance and protection of password in document, The password is very important in the document for proper authorization. We can, protect the document using the password by providing security to the users., •, , Only authorized users can open their accounts or can access their documents using, the password option., , •, , With the help of passwords we can protect our delicate documents. We can make, any documents as password-protected in various technologies or editors or writers, such as MS Word, Libre office, etc. The password ensures the proper security of, data., , 17. How do you Inserting rows and columns in Libre Office Writer?, To insert one row or column in the table:, Place the cursor in the row or column before or after which you want to add new, rows or columns., Click on the Rows Above or Rows Below icons in the Table toolbar to insert one, row above or below the selected one.
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Click on the Columns Left or Columns Right icons in the Table toolbar to insert, a column to the left or right of the selected one., Choose Insert → Rows Above/Below or Insert → Columns Above/Below. Set, number to define the number of rows or columns to be inserted, and select the, Position as Before or After., Click OK to close the dialog box., 18. Write the ways to split a table., Place the cursor in a cell that will be in the top row of the second table after the split, (the table splits immediately above the cursor)., • Choose Table → Split Table from the Menu bar., • A Split Table dialog opens. You can select No heading or an alternative formatting, for the heading—the top row(s) of the new table., • Click OK. The table is then split into two tables separated by a blank paragraph., 19. Write the uses of ‘Print Preview’ option., Print Preview is useful to check the document before printing. A user can check, whether the document is prepared as needed, such as indentation, borders, etc., 20. Write about Print Option available in Libre Office Writer., One can select the printing option as per their choice. There are three options to print, the number of pages in a document., To print all the pages in sequence, choose the option All pages., To print a single page, or number of non-consecutive pages, choose the option Pages,, and give the page numbers separated by comma. If you want to print the pages that, are consecutive give the range of pages first and last page (for example 3-8)., To print only the selected text, choose the option, Selection.
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Answer the following questions in one or two paragraphs., 1. Write about character formatting., Character formatting refers to the formatting you can apply at the character level,, meaning that you can even format an individual character besides a word or any, part of a text., Apply character formatting, You can apply character formating using the, •, , Formatting Toolbar, , •, , Sidebar or, , •, , Character Formatting dialog window, In any case before formatting you must select the text and then apply the, formatting command. If the text you want to select is a single word then you, can just click inside the word instead of selecting all the word., The Formatting Toolbar, The quickest way to apply character formatting is the Formatting Toolbar., To apply character formatting, 1. First select your text and, 2. Click one of the available formatting buttons., When you click inside a formatted text the toolbar's icon is highlighted, indicating the formatting., , 2. What is mail merge? Write down the steps to create mailing labels to paste on, wedding cards., Mail merge is a feature in MS Word which allows combining mail and letters for mass, mailings from one particular email id., It is one of the features of word processing which contains fixed content and it can be, sent to multiple users at a time., The steps are as follows:, 1.) Click on the mailings tab and click on the start mail merge., 2.) Click on the step by step mail merge wizard., 3.) Select documentation type and click Next., 4.) Click on Select Recipients., 5.) Select type a new list option and click on create., 6.) Write the letter and add custom field. Click address block to add the address., 7.) Click on Enter and click Greeting line.
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8.) Select the greeting line format and click on ok., 9.) Write a short letter and click on preview., 10.) Click on the Complete Mail merge and press enter., 3. How does Selecting text become important? What are the various methods for, selecting the text in a document?, It is necessary to select the text to perform copy and paste operation. The selected, text will be highlighted. For editing the text you must first select the required text., The editing can be done on the selected text., To select the text in Writer, swipe the mouse cursor over text. There are several, selection tricks to speed up the selection process as below., ➢ To select a single word at a time Position the mouse pointer anywhere on that word, and double click., ➢, , To select a complete sentence at a time Position the mouse pointer anywhere in, the sentence and triple click. (Triple click means to quickly click the left mouse, button three times.), , ➢ To select a complete paragraph at a time Position the mouse pointer anywhere in, the paragraph and quadruple click (Quadruple click means to quickly click the left, mouse button four times.), A document Press Ctrl + A on the key board. Drag the mouse pointer till you see a, right arrow which is white. Then click it thrice.
