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NATURE OF REPORT, WRITING
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A report is an objective statement of the findings of the, investigator; this is an official record of the information that is, relevant to an investigation., A good report plays an important role in the success of any, investigation., , POINTS TO CONSIDER IN WRITING REPORTS, Use of the best language, ❖ Avoidance of errors of forms, ❖ Avoidance of errors of substance, ❖
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STRATEGIES IN WRITING GOOD REPORT, 1., 2., 3., 4., 5., 6., , Check and re-check first whether notes on gathered facts, are already complete and organized., If notes on gathered facts are insufficient, go back into the, process of gathering more facts related to the situation., Make an outline of the report based on the completely, gathered facts., Use the chronological order of writing in presenting facts and, ideas in the written report., The outline of the report should basically answer the, complete 5 Ws and 1H., Prepare a report that could either be simple, brief, complex,, or in memorandum form depending on its required format.
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TYPES OF REPORT WRITERS, According to the Philippine National Police Investigative, Manual, there are three types police report writers:, 1., , Those who write without thinking;, , 2., , Those who write and think at the same time;, , 3., , Those who think first and write afterwards
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PURPOSES OF POLICE REPORT WRITING, Just like other written public documents, police reports, should be written efficiently because of the following: (PNP SOP, No. 2012-01)., 1., , To serve as the official document and permanent record, of incidents in the community;, , 2., , To compile statistical information and identify problems, in the community., , 3., , To facilitate investigations, prepare and defend court, cases including prosecution of offenders; and, , 4., , To identify training needs of the members of the, Philippine National Police
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IMPORTANT USES OF POLICE REPORT WRITING, Just like other forms of writing, police report writing has the, following important uses (Soriano, 2005), Serves as records for police administrators in planning,, directing, and organizing the unit’s duties and functions;, 2. Used as legal documents in the prosecution of offenders;, 3. Used as basis by law enforcement agencies and other, government and private organizations;, 4. Provides information to the media which need access to, public documents;, 5. Be a basis for research; and, 6. Reflects the competence and personality of the police, officer/writer regarding his written work., 1.
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CLASSES OF REPORTS, 1. TECHNICAL REPORTS, ❖, , These are written reports dealing with technical and, specialized subjects., , 2. PROBLEM DETERMINING REPORTS, ❖, , These are written reports identifying the existence and, causes of certain problems.
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CLASSES OF REPORTS, 3. PROBLEM SOLUTION REPORTS, ❖, , These are written reports identifying the processes and, solutions of certain problems., , 4. FACT- FINDING REPORTS, ❖, , These are written reports on methods of logical gathering, and presentation of data., , 5. PERFORMANCE REPORTS, ❖, , These are written reports referring to information on the status, of an activity or operation within a unit or organization.
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CATEGORIES OF REPORTS, OPERATIONAL REPORTS, ❖, , These are written reports about police incidents, investigations, arrests,, identification of persons, other miscellaneous reports for routine, operations of police organization., , INTERNAL BUSINESS REPORTS, ❖, , These are written reports on financial, personnel, purchase,, equipment, property maintenance, and general correspondence, which are important in the agency or organization’s management., , SUMMARY REPORTS, ❖, , These are reports that are furnished for the necessity of the solution of, crime or accident, and other police administrative-related problems.
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TWO GENERAL TYPES OF REPORTS, BASIC OR INFORMAL REPORTS, ❖, , These are reports that are mostly related with ordinary,, miscellaneous incidents, usually in letter or memorandum form ., , INVESTIGATIVE OR FORMAL REPORTS, ❖, , These are reports that cover all the exact and exhaustive narration, of facts. These are classified as Initial or Advance, Progress or Follow, –up, and Final or Closing Reports.
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TYPES OF POLICE REPORT, Police Blotter, 2. Spot Report, 3. Beat Inspection Report/After Patrol Reports, 4. Wanted Person Report, 5. Arrest Report, 6. Crime Report, 7. Situation Report, 8. Miscellaneous Incident Report, 9. Traffic Incident Report, 10. Investigation Report, 1.
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TYPES OF POLICE REPORT, Police Blotter, , Refers to a logbook that contains the daily, registry of all crime incident reports, official, summaries of arrest, and other significant events, reported in a police station., Spot Report, This is a verbal or written report done within 24 hours, after an important incident. This report is written to, inform an immediate chief or those in higher position, of particular occurrences in his command of, responsibility. This report should be acted upon within, 24 hours.
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TYPES OF POLICE REPORT, Special Report, , This is written by a police unit or office based on a, directive or instruction from higher police officers., The commander or chief signs this report, or an, authorized person signs if the commander is not, around. This report should contain the ‘rationale’, and the ‘action.’ The rationale is the, specifications and details related to the problem, and the action is the expected response the, receiver or reader will do after reading the report.
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TYPES OF POLICE REPORT, Beat Inspection Report/ After Patrol Reports, This is one of the widely practiced written forms of, communication in a station. This is a routine, report because the duty beat supervisor submits, this report daily., Wanted Person Report, Using the notice on Wanted Person, this report is about, those persons who are wanted by the police., Information on wanted persons are flashed on local, and national televisions, as well as posted in, conspicuous areas as a notice to the public.
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TYPES OF POLICE REPORT, Arrest Report, This is a report that documents all the events in arresting a, suspect including personnel information, jail bookings,, information about control and release of prisoners, and, court proceedings. This report is based on information, received, ensuring, probable, cause, for, a, warrant/warrantless arrest., Crime Report, These are reports written after the conclusion from the, preliminary investigation that a crime truly happened. This, report also includes factors like corpus delicti (elements of, the crime),suspect descriptions, properties taken,, evidences collected, property damages, victims’ injuries,, and suspects’ modus operandi.
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TYPES OF POLICE REPORT, Situation Report, , Also known as SITREP, this is similar to patrol report, which is submitted every eight hours but on a, need-only basis.
