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7 Receiver’s Address: After leaving some, space, we write the receiver's address, __ on the left side of the page, Make sure you write the official title/name/position etc. of, __ the receiver, as the first line of the address. The official letters are not addressed to the, individual but to his/her official capacity; as,, The Editor, ips dines of India, irba Gandhi Marg, New Delhi-05, , Subject: Here, we sum up the purpose of writing the letter in maximum three or four, words, It must be as brief as possible, It must be the pivot on the body of the letter. This, helps the receiver understand the content of the letter in one glance., , Salutation: This is where you greet the person you are addressing the letter to. Bear, in mind that itis a formal letter, so the greeting must be respectful and not too personal,, The general greetings used in formal letters are “Sir” or “Ma'am”. If you know the name, of the person, the salutation may also be “Mr, XYZ” or “Ms, ABC”. But remember you, atic! address them only by their first name. It must be the full name or only their last, name,, , Body of the Letter: This is the main content of the letter. It is usually divided into, three paragraphs., , Paragraph 1 ; Status (position/issue), , Paragraph 2 : Analysis and reasons, , Paragraph 3 ; Suggestion/ Action required, , Refer to previous communication or source of information in Paragraph 1, if required., The tone of the content should be formal. Do not use any flowery language. Another, point to keep in mind is that the letter should be concise and to the point. And always, be respectful and considerate in your language, no matter the subject of your letter., , Closing the Letter: At the end of the letter, we write a complimentary closing. The, words “Yours Faithfully” or “Yours Sincerely” are written on the left side below the body, of the letter. Generally, we use the latter if the writer knows the name of the person., , = Signature: Here finally you sign your name. And then write your name and position, beneath the signature. This is how the recipient will know who is sending the letter,, , Points for Formal Letter Writing, , A Formal Letter should strictly follow the prescribed format for writing a formal letter,, , 2. It should be written to voice one’s opinion on a wide range of issues- social, economic, ethical, , and political,, , pest be accurate, appropriate, able to attract the attention of the reader and free from, , jiguity., , 4. It should be concise and precise., , It must be written in a proper style and lucid language within the prescribed word limit,, , Use of colloquial words, abbreviations and slang language should be restricted. <, , as, INTRODUCTION, . E-mails, texts, ete, backed communication texts,, We live in a world of teen. However, eters sill have a major use an, Cees (a yritten to authorities or professional contact, , ety, Especially formal letters v, roa as is record. Let us learn the correct format and language of fo, , FORMAL LETTER, A formal letter is one, stipulated format. Se eh, colleagues, seniors, etc. These /e fe, Benoa speeches/ placing order for new it, to while drafting formal letters. :, , The formal letters are usually written to :, , e Editors of newspapers, , e Heads of different Depts; Directors, , e Principals/Managers, Formal letters are classified into two types (as per Class 10- Term, , 1. Complaint letters (Official, Business) 2. Letters to the Editor, Now, let us take a look at the format of a formal letter. ‘, , FORMAT OF A FORMAL LETTER, As we said earlier, a formal letter must follow certain rules and conventionsy,, helps in relaying the information in a professional way. It must be remembered the, various such formats for formal letters that people follow. The one explained, most commonly used for formal communication these days., = Sender’s Address: The sender's address is usually put at the top on), corner of the page. Sender's address includes the writer's name and, address should be complete and accurate. If the address consists of se, , , , , , , , , , , , , , , , , , , , , , , , written in a formal and ceremonious language and, are written for official purposes to authori, ers are generally written for complaints/ reacti, ems. A number of conventions, , part is given a separate line; as,, , 155-A, Green Enclave, , Model Town, , Lucknow, , a Date: The sender's address is followed by the date just below it, i.e. on th, , the page. This is the date on which the letter is being written. It is im}, letters as they are often kept on record. The year is preceded by a co, date is written before it; as,, 20th December, 2019, , , , 48}