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CE 401, Project Planning & Management
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What is a Project?, A project is an interrelated set of activities that has a definite, , starting and ending point and that results in a unique product, or service., Temporary, , Characteristics of, Projects, , Unique, , Temporary – Definitive beginning and end, Unique – New undertaking, unfamiliar ground, , 02-Dec-19, , 2
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How, Howthe, the, Engineer, Engineer, designd, designedit it, , 02-Dec-19, , How the, Conductor, construct it, , 3
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Project Success, Customer Requirements, satisfied/exceeded, , Completed within allocated, time frame, , Completed within allocated, budget, , Accepted by the customer, , 02-Dec-19, , 4
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Project Failure, Scope Creep, , Poor Requirements, Gathering, , Unrealistic planning and, scheduling, , Lack of resources, , 02-Dec-19, , 5
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What is Project Management, Project Management is the application of skills, knowledge,, , tools and techniques to meet the needs and expectations of, stakeholders for a project., Project management is a scientific way of planning,, implementing, monitoring & controlling the various aspects, of a project such as time, money, materials, manpower &, other resources., The purpose of project management is prediction and, , prevention, 02-Dec-19, , 6
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Triple Constraints, Time, , Quality, , Cost, 02-Dec-19, , Scope, 7
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Triple Constraints, Increased Scope = increased time + increased cost, Tight Time = increased costs + reduced scope, Tight Budget = increased time + reduced scope., , 02-Dec-19, , 8
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Key Areas of Project Management, Scope Management, Issue Management, , Cost Management, Quality Management, Communications Management, , Risk Management, Change Control Management, , 02-Dec-19, , 9
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Scope Management, Primarily it is the definition and control of what IS and, , IS NOT included in the project., , 02-Dec-19, , 10
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Issue Management, Issues are restraints to accomplishing the deliverables of, , the project., Typically identified throughout the project and logged and, tracked through resolution., , Issue… already impacting the cost, time or quality, , Rope not thick, , 02-Dec-19, , 11
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Cost Management, This process is required to ensure the project is, , completed within the approved budget and includes:, , Resources, people, equipment, materials, Quantities, 02-Dec-19, , Budget, , 12
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Quality Management, Quality Management is the process that insure the, , project will meet the needs, “conformance to requirements” - Crosby, , “fitness for use” - Juran, “the totality of characteristics of an, entity that bear on its ability to, satisfy stated and implied need’ - ISO 8402:1994, , 02-Dec-19, , 13
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Communications Management, This process is necessary to ensure timely and appropriate, , generation, collection, dissemination, and storage of, project information, , 02-Dec-19, , 14
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Risk Management, , , , Risk identification and mitigation strategy, Risk update and tracking, Risk… POTENTIAL negative impact to project, , Tree – location, accessibility,, 02-Dec-19 ownership, , Weather, 15
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Change Control Management, Define how changes to the project scope, , will be executed, Scope Change, , Technical Specification Changes, , Schedule changes, All changes require collaboration and buy in via the project sponsor’s signature, prior to implementation of the changes, 02-Dec-19, , 16
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Project Life Cycle, Concept, , 5%, , 02-Dec-19, , Planning, , Execution/Control, , 20%, , 60%, , Closing, , 15%, , 17
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Project Life Cycle, , Initiation, Phase, , 02-Dec-19, , Definition, Phase, , Planning, Phase, , Implementation, Phase, , Deployment, Phase, , Closing Phase, , 18
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Initiation Phase, Define the need, Return on Investment Analysis, Make or Buy Decision, , Budget Development, , 02-Dec-19, , 19
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Definition Phase, Determine goals, scope and project constraints, Identify members and their roles, Define communication channels, methods, frequency, , and content, , 02-Dec-19, , 20
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Planning Phase, Resource Planning, Work Breakdown Structure, Project Schedule Development, , Quality Assurance Plan, Risk management planning, , 02-Dec-19, , 21
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Work Breakdown Structure, For defining and organizing the, , total scope of a project, Define a set of planned, outcomes that collectively and, exclusively represent 100% of, the project scope., , 02-Dec-19, , 22
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Implementation Phase, Execute project plan and accomplish project goals, , Training Plan, System Build, Quality Assurance, , 02-Dec-19, , 23
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Deployment Phase, User Training, Production Review, Start Using, , 02-Dec-19, , 24
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Closing Phase, Contractual Closeout, Post Production Transition, , Lessons Learned, , 02-Dec-19, , 25
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Role of a Project Manager, Process, Responsibilities, , Mitigating project, risk, Project issues, Quality, Managing scope, Managing the, overall work plan, , 02-Dec-19, , People, Responsibilities, , • Implementing, , standard, , processes, • Establishing leadership, skills, • Setting expectations, • Team building, • Communicator skills, , 26
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Scope Management, Project Scope Management is the process to ensure that, , the project is inclusive of all the work required, and only, the work required, for successful completion., Primarily it is the definition and control of what IS and, , IS NOT included in the project., , 02-Dec-19, , 27
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Issue Management, Issues are restraints to accomplishing the deliverables of, , the project., Issues are typically identified throughout the project and, logged and tracked through resolution., In this section of the plan the following processes are, , depicted:, Where issues will be maintained and tracked, The process for updating issues regularly, The escalation process, The vehicle by which team members can access documented issues, , 02-Dec-19, , 28
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Cost Management, This process is required to ensure the project is, , completed within the approved budget and includes:, Resource Planning - The physical resources required, , (people, equipment, materials) and what quantities are, necessary for the project, Budget, , , , , , 02-Dec-19, , Budget estimates, Baseline estimates, Project Actuals, , 29
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Quality Management, Quality Management is the process that insure the, , project will meet the needs via:, Quality Planning, Quality Assurance, and Quality, , Control, , , , , , , , 02-Dec-19, , Clearly Defined Quality Performance Standards, How those Quality and Performance Standards are, measured and satisfied, How Testing and Quality Assurance Processes will ensure, standards are satisfied, Continuous ongoing quality control, , 30
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Communications Managment, This process is necessary to ensure timely and appropriate, , generation, collection, dissemination, and storage of, project information using:, Communications planning, Information Distribution, Performance Reporting, , Define the schedule for the Project Meetings (Team, OSC,, , ESC), Status Meetings and Issues Meetings to be, implemented, , 02-Dec-19, , 31
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Risk Management, , , , , Risk identification and mitigation strategy, When\if new risks arise, Risk update and tracking, , 02-Dec-19, , 32
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Change Control Management, Define how changes to the project scope, , will be executed, Formal change control is required for all of the following, 1., 2., 3., 4., , Scope Change, Schedule changes, Technical Specification Changes, Training Changes, , All changes require collaboration and buy in via the project, , sponsor’s signature prior to implementation of the, changes, 02-Dec-19, , 33
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Who uses Project Management?, Nearly Everyone to some degree, , People plan their Days, their Weeks, their Vacations and, their Budgets and keep a simple project management, form known as ‘’To Do’’ list, Any Process or Means used to track tasks or efforts, , towards accomplishing a goal could be considered, Project Management, , 02-Dec-19, , 34
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Why is Project Management used?, It is necessary to Track or Measure the progress we, , have achieved towards a Goal we wish to, accomplish, We use Project Management to Aid us in, , Maximizing and Optimizing our resources to, accomplish our goals, , 02-Dec-19, , 35
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How much time does Project, Management take?, Not much. Probably more time is wasted as a, , consequence of lack of Project Management, tool than is spent to Plan adequately,, Organize, Control effectively and Measure, appropriately, How long: As long as there are things to do, 02-Dec-19, , 36
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Why is Project Management, Important?, Enables us to map out a course of action or work plan, Helps us to think systematically and thoroughly, Unique Task, , Specific Objective, Variety of Resources, Time bound, , 02-Dec-19, , 37
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Advantages, In built Monitoring/ Sequencing, , Easy and Early identification of Bottlenecks, Activity based costing, Identification and Addition of missing and new activities, , Preempting unnecessary activity/expenditure, Timely Completion, Assigning tasks, , Reporting, , 02-Dec-19, , 38
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Road to Better Project Management, Find a Project plan that fits your style of project, , management needs, It may be as simple as creating templates, forms, , and spreadsheets to track tasks, Formation of a Project Management committee, Listing out all the tasks and sub-tasks to, , accomplish a goal, Jot down the time period and person responsible, , against each task/sub-task, 02-Dec-19, , 39
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Road to Better Project Management, Identify a Project Manager, Identify Task Managers, Sequence the activities in relation to time, , period, Present to the PMC, Finalize by reaching an agreement and start, work…..., , 02-Dec-19, , 40
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Implementation, Regular Monitoring, Resource Support, Critical issues discussed and solution, Meeting with the team on completion of each, , major milestone, Track the progress against the plan, System to add/delete tasks in the PMT, , 02-Dec-19, , 41
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Consequences of not using PMT, DELAY, COST, WASTE OF RESOURCES, QUALITY, DISSATISFACTION, REPUTATION, , , 02-Dec-19, , 42
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Project Management…., , Work Smart Not Hard !!!, , 02-Dec-19, , 43
