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AAYUSH ACADEMY-2022, POSTAL ACCOUNTS MANUAL-VOLUME-01, NOTES OF CHAPTER -21 TO 26 as per AAO SYLLABUS, CHAPTER-21, , CHAPTER XXI, PREMIUM PRODUCT SERVICES Introduction:, , 21.01 Business development can be summarized as the ideas,, initiatives, and activities that help to make a business better. This, includes increasing revenues, growth in terms of business expansion,, and increasing profitability by building strategic partnerships and, making strategic business decisions. Business Development Directorate, is the commercial arm of Department of Posts at which the formulation, & operationalisation of value added services like Speed Post / Business, Post / Business Parcel etc. take place and through which focused, monitoring thereof is done., , 21.02 In order to determine the economic viability and cost, effectiveness of Premium Products, separate sub-heads and detailed, heads are opened for classification, booking of revenue and, expenditure. The accounting of Business Development transactions be, monitored for walk in customer wise, registered customer wise and, also registered contract customer wise such that all receipts have been, accounted, commission charges are correct, receivables have been, received & settled, any deduction to revenue is proper, discounts, applied is as per business rules, statutory taxes have been collected and
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paid to applicable tax authorities, penal interest wherever applicable is, charged & received, dues received from registered & advance, customers are settled in the system for its depiction in e-lekha etc. The, over all objective is that there will not be any under or overstatement, of revenue in DOP accounts., , The illustarative list of products fall under Business Development, Services is depicted below. Product - Revenue details. Speed Post, Document - PRC-Speed Post Document - Speed post- cash on delivery, fee - PRC-Business reply Speed Post document - One india one rate, speed post document Business Post - PRC-Business Post Greeting Post PRC-Greeting Post Express Parcel Post - PRC-Express Parcel Post., , For each Business Development services, the Standard Operating, Procedure issued by the concerned Directorate like Business, Development, Postal Operations, Parcel Directorate, PBI division, etc is, referred to. Business rules provide for providing services on credit as, well as with advances. As submission of accounts to CGA is with, reference to cash based accounting, the account to CGA should not, contain any accruals that are either receivables or payables unless, receivables are received & accounted for & payables are paid and, accounted for respectively. Accountant shall ensure that accruals are, not taken to CGA report. Accruals are nothing but accounting e-data, and e-documents meant for monitoring receivables/payables and, adjustments.
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The following monitoring and checks have been prescribed to ensure, that revenue is accounted correctly and there shall not be any, erroneous cash outflow to customers like e-billers, COD customers, etc., , a) The concerned accountant shall check that the data as in the GL wise, eschedule tallies with the DDO -CGA report for each day and tallies for, the month on consolidation in PFMS., b) Cause rectification of errors & misclassification through transfer, entry against the DDO concerned., c) Check whether all outstanding dues in case BNPL customers have, been realised and any penal interest to be charged are realised along, with statutory taxes applicable., d) Check whether advance payments,customers‘ account are adjusted, and settled against the invoice raised as per periodicity., e) Check dues paid by customers direct to the Postmaster‘s bank, account are accounted and settled in the system immediately after, receipt of receipt scrolls., , CHAPTER-22, REMOTELY MANAGED FRANKING SYSTEM, Introduction: 22.01 A Postal Franking Machine is a stamping machine, intended to stamp impressions of Dies of approved design on postal, articles in payment of Postage and postal fees. Any person wishing to, use a franking machine shall apply to Postal Division and to obtain
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necessary Licence. Machine franked articles can be posted in any, specified office only. Machine franked articles posted in letter boxes, shall be treated as unpaid articles. Un-registered articles bearing, impressions of the previous date is not acceptable. The Franking, Machine will be supplied by the licensing authority. Refund will be, made for any impression made in error (less deduction of 5 percent on, face value) on surrendering the envelops or wrappers provided that, impression is legible and that the claim is preferred within one month, of the date of first impression., , 22.02 The Licensing Authority will be the authority that is authorised to, issue/renew/suspend/cancel/license for the Franking Machine from, time to time. The Original Equipment Manufacturer (OEM) is the, company /firm which is the Original manufacturer and Technology, provider for Remotely Managed Franking Machines/System. The, Company /Firm authorised by the OEM to sell, supply, install and, maintain the Franking Machines in the prescribed Region are Franking, Machine Vendor. The OEM can also be vendor for its own Franking, Machines. Anyone who holds a valid Postal license for use of Franking, Machine and deposits Franked mail is referred as Franking Machine, User., , 22.03 Customer Reference Number (CRN) will be a unique number and, shall be issued by the Licensing Authority to the Licensee of Franking, Machine. CRN and License number issued by the Licensing Authority, are one and the same. The License Identifier shall be the unique, number of the franking machine assigned by the Original Equipment
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Manufacturer that shall be conveyed to the Franking Machine User, separately for each machine at the time of purchase.The whole process, of RMFS is system driven accounting action and no manual intervention, of posting any transaction is required.., , Process flow and Accounting procedure for renewal of license: 22.07, The franking machine User shall have to initiate the process of License, renewal at least one month in advance before the actual expiry of his, certificate of License. Failure to do so will invite an additional surcharge, of Rs.100/- that will be credited to other Receipts GL, 120100800423500. Procedure to be followed in case of renewal fee, accounting will be same as that of accounting License fee for the first, time. The Licensing Authority shall renew the license for a further, period of five years after verification and subject to depositing of, renewal fee and of Fitness certificate from Franking Machine vendor., The certificate of License will be generated in the system by the, Licensing authority after feeding the necessary information in the, system. Procedure for renewal of License after expiry of existing, License will be the same as prescribed for renewal within the currency, of the License subject to credit of surcharge fee.., , Process flow and Accounting procedure – booking accountable Articles:, 22.11 The Franking Machine User shall frank the articles with the, impressions approved by the Department of Post. He shall print, required copies of the Statement of mailing (SOM) from the Franking, Machine. Usage data will flow from the Franking Machine to OEM, server when the machine gets connected to the OEM server. From the
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OEM server, the usage data will be transmitted to SAP. Every day, the, SOM data regarding accountable and ordinary articles should be, separately entered through POS back office. SOM capture is essential as, it is linked to payment of Rebate in the system. The process ends up, with credit to 120100101230100 which will not flow to CGA as no, service provided at this stage., , Process flow and Accounting -Rebates and Refunds: 22.14 A rebate of, 3% will be allowed on franked value, whenever the recharge is, uploaded in the machine on the value of the impression used provided, that this rebate will be allowed for a minimum consumption of, Rs.5000/-. The payment of rebate will be made in cash or through, cheque based on the liability as exits in the system against the, customer. The payment of Rebate will be on a valid voucher duly, passed by the Postmaster concerned. The rebate will be sanctioned by, Sub Postmaster/Postmaster of Designated Post Office or in charge of, the mail office., , An additional 2% Rebate will be allowed on presentation of Pin code –, wise sorted frank mails as per conditions prescribed by the Department, of Posts from time to time. Such additional Rebate will be charged to, Rebate for Remotely Managed Franking machine 120100101230300., , Checks and Balances 22.20 The following checks and balances are, required to be exercised at various levels. a) After usage, machine, should be connected to central server at the end of the day, for both
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Departmental and private customers. b) SOM capture should be done, separately for accountable and ordinary articles at PoS back office. c), Ensure settlement of recharges with usage is done periodically. d), Ensure Rebate payment through SAP RMFS module only. Check the, correctness of Franking rebate report and rebate is in accordance with, Business Rules and SOP. Additional rebate is subject to production of, electronic data of mails.., , CHAPTER XXIV, Postal Life Insurance (PLI), Introduction 24.01 Postal Life Insurance (PLI) was introduced on 1st, February 1884.It started as a welfare scheme for the benefit of postal, employees and was later extended to the employees of the Telegraph, Department in 1888. In 1894, PLI extended insurance cover to female, employees of the erstwhile P & T Department at a time when no other, insurance company covered female lives. It is the oldest life insurer in, this country. Over the years, PLI has grown substantially from a few, hundred policies in 1884 to more than 46 Lacs policies as on, 31.03.2017. It now covers employees of Central and State, Governments, Central and State Public Sector Undertakings,, Universities, Government aided Educational Institutions, Nationalized, Banks, Local bodies, autonomous bodies, joint ventures having a, minimum of 10% Govt./PSU stake, credit cooperative societies etc. PLI, also extends insurance cover to the officers and staff of the Defence, services and Paramilitary forces.
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Rural Postal Life Insurance, , Introduction 24.08 Rural Postal Life Insurance (RPLI) is introduced in, 24.03.1995 for rural people of India. The Malhotra Committee had, observed in 1993 that only 22% of the insurable population in this, country had been insured; life insurance funds accounted for only 10%, of the gross household savings. The Government accepted the, recommendations of Malhotra Committee and allowed Postal Life, Insurance to extend its coverage to the rural areas to transact life, insurance business, mainly because of the vast network of Post Offices, in the rural areas and low cost of operations. The prime objective of the, scheme is to provide insurance cover to the rural public in general and, to benefit weaker sections and women workers of rural areas in, particular and also to spread insurance awareness among the rural, population. As on 31.03.2017, we have more than 146 Lacs policies., , Implementation of Core Insurance Solutions (CIS) and Setting up of, Central Processing Centre (CPC) 24.15 The Cabinet Committee on, Economic Affairs (CCEA) approved IT modernization project of, Department of Posts in November 2012, with a total outlay of Rs.4909, crore. One of the key objectives of the project was the modernization, and computerization of all post offices in the country to provide better, customer service and IT enablement of business processes and support, functions. Another was establishment of IT infrastructure such as data, center, disaster recovery centre and wide area network-based, networking of the department post offices, mail offices and, administrative units. 24.16 One such modernization was
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implementation of Core Insurance Solutions (CIS) . McCamish, application was implemented by DOP to manage CIS. The source data`s, of PLI/RPLI which were in NIC software were pushed to the new, software ‗McCamish‘. Post implementation of CIS, the work of PLI &, RPLI which was performed at Divisional, Regional & Circle Level were, decentralized to Head Post offices level for which ‗Central Processing, Centre‘ (CPC) was set-up in advance at HPO level as per PLI Directorate, order no. 29-34/2012-LI(Vol-II) dated 24.09.2015.., , ROLE OF PAOs IN PLI/RPLI ACCOUNTING 24.18 PLI/RPLI, Schedules/Certified lists of Postal Life Insurance premia and Schedules, along with payment vouchers category wise from all the units will be, received in the Circle P.A, Office with the monthly accounts of the, Disbursing Offices. The Schedules/Certified lists/ Vouchers should be, checked to see that the total amount as per CSI/ Booked Figures and, Vouchers agrees. After endorsing a certificate of agreement with the, booked figures the Schedules/certified lists relating to each Unit should, be consolidated and the Circle Total agreeing with Circle Detail Book., After this agreement, a statement should be sent to the PLI Section of, the appropriate Circle/Director PLI, by the 28th of the month following, the month of Account. The list of GLs to be checked in CSI through the, T-Code Fagll03 and the corresponding 15 digit codes are furnished in, Annexure A and Annexure B for PLI and RPLI respectively., , The Investment Board is the Apex Body for the purpose of laying down, policy guidelines and investment strategy, which set the framework for, day-to-day decision on investment. The composition and structure of
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the Investment Board is as follows: Member (PLI), Postal Services, Board, as Chairman. o Three Financial Experts to be drawn from, outside, to be appointed in consultation with the Ministry of Finance., One Joint Secretary from the Ministry of Finance/Department of, Disinvestment (to be nominated by the Ministry of Finance). Joint, Secretary and F.A. of the Department of Posts. Chief General, Manager, PLI Directorate. Consulting Actuary for PLI & RPLI. Chief, Investment Officer as Convenor Member., , MH-8014: PLI Scheme MH-8015: Investment of POLI Fund MH-8016:, , Income & Expenditure of POLI Fund ., , Investment Procedure 24.22 The investments of POLI Funds & RPOLI, Funds are being made in the Market through Investment Division,, Mumbai w.e.f. 04.11.2009. Daily net accretion amount (receipts over, payment) as sanctioned by Chief Investment Officer, investment, Division, reported by DPLI, Kolkata and based on the advice issued by, PLI Directorate shall be paid by Mumbai GPO to the two Funds, Managers, namely SBIFMPL & UTIAMC through the Custodian Bank, HDFC. 24.23 Investment Dn. shall draw the amounts through Mumbai, GPO & send the same to HDFC Fund Manager (Custodian) Maintaining, four portfolio accounts: 1. POLIF UTI AMC A/c No. 00600360001423 2., POLIF SBI FMPL A/c No. 00600360001440 3. RPOLIF UTI AMC A/c No.
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00600360001433 4. RPOLIF SBI FMPL A/c No. 00600360001450, Investment Division shall submit an extract of Monthly Cash Book to, DPLI Kolkata with a copy to PLI Directorate. New Delhi and DA(P),, Nagpur showing the details of amount received from MUMBAI GPO and, paid for Investment. Role of PAO Nagpur 24.24 Daily Investment figures, of PLI/RPLI as sanctioned by Investment Dn. Mumbai & payment, thereof made by MUMBAI GPO to Custodian Bank shall be checked in, SAP on daily basis. The monthly compilation (MIS) of various incomes, and expenditures details in respect of PLI/RPLI Investments being, received from PLI Investment Dn. Mumbai/Custodian Bank. On receipt, of the same, proper incorporation of various incomes and expenditure, shown against various categories of Investments activities by Custodian, Bank/Investment Dn. have to be verified and proper booking shall be, done in the books of Mumbai GPO. If differences found, immediate, reference has to be issued to PLI, Investment Dn. for reconciliation and, requesting them to submit revised MIS (Management information, system) statement., , CHAPTER XXV, WESTERN UNION INTERNATIONAL MONEY TRANSFER
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Introduction: 25.01 Money Transfer Service Scheme is a quick and easy, way of transferring personal remittances from abroad to beneficiaries, in India. Only inward personal remittances into India such as, remittances towards family maintenance and remittances favouring, foreign tourists visiting India are permissible. Amounts up to, Rs.50,000/- may be paid to the beneficiary in cash. Any amount, exceeding this limit shall be paid by means of account payee Cheque or, credited directly to the Savings Account standing in the Post Office in, the name of the beneficiary. However, in case of foreign tourists, higher, amounts can be payable in cash. Only 30 transactions can be received, by a single beneficiary in a calendar year as per Reserve Bank of India, guidelines. Department of Posts receives commission at the rate of 30%, of the commission received by Western Union authorities and shall be, monitored & initially accounted in the books of Postal Accounts Office,, Delhi which can be apportioned to Circles.The detailed operating, procedure is available in Postal Directorate PA wing O.M. dated, 20.07.2007 and subsequent instructions issued from time to time., 25.02 This application being third party is not integrated with DOP, application and hence money for disbursements will be done through, direct postings in the DOP system for the transactions done in WUFSI, application., , Transactions are posted at Post Offices transaction ID wise & not in, summary wise to facilitate reconciliation with the figures as furnished, by the application of WUFSI with F&A application of DOP date wise &, office wise.In Post Ofices, payment transaction is posted against GL
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878100103010000 and corresponding credit will be to either DOP cash, or Drawn from bank GL as the case may be., , Daily settlement of WUIMT payout money by WUIMT authorities: 25.04, On daily basis, WUIMT authorities exchanges the total amount of, WUIMT Payout made in all Post Offices in India in a day along with 30%, of the WUIMT commission earned by WUIMT authorities, Share of, Spread Margin, Foreign Exchange Gain/Loss and GST to State Bank of, India, Sansad Marg. Moreover, interest on delayed remittances claimed, by FS, Division is also exchanged with SBI, Sansad Marg HO by WUIMT, authorities.., , Daily checks to be carried out by FS Division: 25.07 The following, activities will be carried out by FS Division: i. After receipt of, consolidated date-wise reimbursement statement from SBI, FS Division, will download Detailed Report on WUIMT Payout made by all Post, Offices in India and Consolidated Report on WUIMT Payout made by all, Post Offices in India using Voyager Module. ii. FS Division will check, every day whether the amount settled by WUIMT authorities tallies, with the figures reflected in the voyager module and whether the, commission settled by WUIMT authorities tally with 30% of total, commission intimated by WUIMT authorities. It is the responsibility of, FS Division to ensure correct share of commission is settled by WUIMT, authorities periodically.
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Accounting procedure at Sansad Marg HO (Nodal HO): 25.08 After, receipt of Consolidated Report on WUIMT Payout made by all Post, Offices in India from FS Division, Sansad Marg HO will classify the, Receipt 350 Scroll amount shown into proper head wise and tally the, transactions. The accounting will be done in the F&A application as per, GL mentioned in para 5.23., , Role of Customer Service Centre (FS DIVISION) under FS Division: 25.09, The responsibility of FS DIVISION includes timely and correct, classification of the reimbursed amount into Principal received,, Commission received, share of the Spread Margin and Foreign, Exchange Gain/Loss with reference to the consolidated date–wise, reimbursement statement received by FS DIVISION from SBI, FS Division, should download the schedules from system every day and verify, whether Sansad Marg HO has accounted the amount pertaining to, various heads in the correct HoA by correct classification.., , Role of Head Post Offices 25.21 The following are the duties of Head, Post Office : a. DDO shall submit e-schedule of Western Union, International Money Transfer Service transactions alongwith vouchers, to PAO by 5th of the month following the month of account.The eschedule shall contain data transaction ID /voucher wise and in no, circumstances transactions be posted consolidately by Post Offices, performing WUIMT. b. DDO shall verify before submission of monthly, return that the total of WUIMT GL shall tally with the total of all, vouchers. The Invoice containing vouchers is signed by designated staff, of DDO.
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Role of Postal Accounts Offices (PAOs): 25.22 The following are the, duties of Postal Accounts Offices: 1. After receipt of Monthly Statement, in CD form generated through Voyager Module from FS Division, the, accountant in PAO will check whether the CD contains the data and the, Monthly Statement is in proper format or not. Then, PAO will, acknowledge the receipt of the CD along with the details of, transactions and payout money pertaining to the Circle found in the CD., 2. After receipt of the CD, the accountant will modify the whole Circle, data in Excel Format into HO wise/SO wise data. 3. Accountant will, collect all WUIMT schedules from HOs and correspond to the HOs to, submit the schedules to PAOs periodically on 5th of the following, month., , Role of Book Section, PA Wing, Postal Directorate: 25.24 The following, are the duties of Postal Directorate PA wing: 354 1. The Book Section, will compare the amount booked by Delhi Circle under the Heads, prescribed with the figures intimated by FS Division by means of CD. 2., The amount of Spread Margin and Commission shall be intimated by FS, Division to Book Section every month by the 15th of the following, month to verify with booked figures. 3. The amount of principal,, commission, Spread Margin, loss or gain of foreign exchange will be, individually tallied and discrepancy if any will be taken up with either FS, Division or PAO Delhi as the case may be for reconciliation. 4. In case of, non-receipt of CD from FS Division by the due date, the Book Section, will immediately take up the issue with FS Division for remedial action.
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CHAPTER XXVI, INDIA POST PAYMENTS BANK Introduction, 26.01 With a vision to build most accessible, affordable and trusted, Bank and last mile financial inclusion of common man, Indian Post, Payments Bank (IPPB) was commercially launched on 01/09/2018 with, 650 branches/SOLs Each SOL is further branched to facility IDs or the, access points & micro ATMs (mATM)., 26.02 With 100% Govt. equity, as per the MoU between IPPB-DOP, the, Department of Post (DoP) will act as a Corporate Business, Correspondent (BC) to India Post Payments Bank (IPPB) and provide, middle office and backend support for cash management. As part of, this role, Department of Posts will manage the cash requirements at all, IPPB access points. This includes dedicated counters being managed by, Department of Posts, personnel within IPPB branches/controlling, Offices and access points across Head Post Offices (HO), Sub Post Office, (SO) and Branch Post Offices (BO) and End users linked to these Offices, (GDS/Postmen).\, 26.03 Postal Accounts Office, Delhi- 110054 has been designated as, Nodal PAO for settlement of accounts with IPPB. 26.04 Transactions, types:The transactions pertaining to IPPB are broadly classified as :, Cash Management -IPPB POSB-IPPB Interoperable DOP Mail, Business/Utilities Payments., , 26.05 Cash Management: Cash transactions are the transactions that, take place in the form of cash deposits and cash withdrawals of an IPPB, Account holder &Payments done to other Banks through Aadhaar
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Enabled Payment System (AEPS) by Department of Posts, through its, various access points. Cash arrangements for IPPB cash transactions are, managed by DOP through their respective treasuries at PO level., 26.06 POSB-IPPB Interoperable: For facilitating digital transaction for, POSB customers, arrangements of Sweep-in/Sweep-out were, introduced between DOP& IPPB. Under interoperability operations,, customers can transfer their funds to various schemes available under, POSBschemes viz. Saving Account, PPF, and SSA& RD etc. On the other, side he can transfer funds available in POSBaccount to IPPB Accounts, for initiating online transactions like NEFT, IMPS, online shopping etc., Another scenario of interoperable transactions is 359 that being, Payments Bank, there is a limit of balance at prescribed amount at the, end of the day, so excess amount beyond it will get automatically, SweepOut to customer‘s POSB account., 26.07 Mail Business: Department of Post‘s customers can now make, Paymentfor availing services of Department like mail products and, other utility bills across counters, by Direct Debit to hisIPPB account or, through QR Code options available with POS., , 26.08 The following GL are operated for IPPB‘s transactions:, 8845500010 - Initial Deposit from IPPB 8845500020 - Deposit (Receipt), from IPPB customers 8845500030 - Payments (Withdrawal) by IPPB, customers 8845500040 - Settlement with IPPB for Net Deposit, (Payment) 8845500050 - Settlement with IPPB for Net Withdrawals, (Receipt) 8845500060 - Amount Received from IPPB for Direct Debiting, IPPB Account 8845500070 - Amount Received from IPPB for Bhart QR, Transactions 8845500080-Amount Receivable from IPPB-POSB
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8845500090 - Amount Payable to IPPB-POSB 8845500100 - Net Amount, (Detailed Head – 01 –Detailed Head – 02) POSB., , 26.09 Scope of Head of Accounts a. Initial Deposit from IPPB (CGA Head, of Account: 845500101010100): IPPB and DoP agreed on the, prefunding balance as per business projections to be maintained by, IPPB with DoP. The Cash withdrawals done by the IPPB‘s customers, during the day will be tracked by DoP Nodal Office as per their, discretion (recommended every 30 minutes interval to ensure that DoP, is not out of funds at any point of time. If during the day, the Net of, Cash deposit and withdrawal by customers breach 80% of the balance, of the prefunding amount, IPPB will replenish the funds based on the, business projections. For any given of time, if the balances hit 80% of, prefunded amount, the IPPB will ensure to remit the fund to DOP. This, head is to be operated by PAO, Delhi exclusively.This will be reviewed, from time to time based on the volume of business., , 26.10 Cash Transactions: a. Settlement for Cash transactions with IPPB, is done by PAO, Delhi centrally. Based on the IPPB‘s Finacle report, generated, netting of Gross Deposit and Gross withdrawals is done. If, the netting of transaction is net deposit (Gross Deposit exceeding Gross, Withdrawal) the DOP owes IPPB and so arrived amount is payable to, IPPB by PAO Delhi. b. Settlement with IPPB for net Withdrawals, (Receipt) (Head – 845500101020400) - to be operated by PAO, Delhi : If, the netting of Gross Deposit and Gross Withdrawals based on the, IPPB‘s Finacle report is net withdrawal (Gross Deposit less than Gross
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Withdrawal) , IPPB owes to DOP , and so arrived amount is payable by, IPPB to DOP., , 26.12 POSA-IPPB Interoperable: a. Under the DOP-IPPB interoperable, arrangement, IPPB acts as a Principal for end-of-day Sweep excess, balance over the limit as defined by RBI for Payments Bank, for, retaining the balance in customer‘s account at the end of day. IPPB, provides the interface to POSB customers to enable the Sweepbalance, from POSB account to IPPB account and vice versa. b. Department of, Posts (DOP) operates two Current Accounts Sweep-in and Sweep-Out in, the name of Director of Accunts (Postal) Delhi for fund arrangement for, Sweep transactionsof POSB-IPPB customers. The accounts and funds, will be owned and operated by DOP at all points of time. c. The DOP, Current Accounts is subject to limit as defined by RBI for Payments, Bank at end-of-day and balance funds will be transferred to PAO Delhi, Government BankReceipt account., , 26.13 Role of Sub Post Offices: 1. SPM shall ensure that any cash, transaction for IPPB is accounted for and all cash transactions in m-ATM, are brought to SO accounts on the day of transaction. He may ensure, that there will not be physical cash lying with MATM agent at the end, of day. 2. SPM shall also ensure that cash transactions happened in mATMs of GDS at Branch Offices are brought to BO accounts at the end, of day and no amount is lying with GDS agent of Branch Post Offices. 3., SPM shall ensure that all receipts and Payments account have been, reflected in the Daily Transaction Report of SO and BO concerned and, any deviation be taken up with Division office monitoring team 4. SPM
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shall not make any direct voucher posting for IPPB transactions, including for transactions took place at Branch Offices.., , 26.14 Role of Head Post Offices: 1. HPO shall ensure that any cash, transaction for IPPB is accounted for and all cash transactions in m-ATM, are brought to SO accounts on the day of transaction. He may ensure, that there will not be physical cash lying with MATM agent at the end, of day. 7. HPO shall also ensure that cash transactions happened in mATMs of GDS at Branch Offices are brought to BO accounts at the end, of day and no amount is lying with GDS agent of Branch Post Offices. 8., HPO shall ensure that all receipts and Payments account have been, reflected in the Daily Transaction Report of SO and BO concerned and, any deviation be taken up with Division office monitoring team 9. HPO, shall not make any direct voucher posting for IPPB transactions, including for transactions took place at Branch Offices., , 26.15 Role of Postal Accounts Offices: The following activities are, performed by PAO on T+2 day basis: 1. To reconcile the IPPB‗sFinacle, cash MIS transactions with CSI GL. 2. To send cash reconciliation report, to Nodal PAO (PAO, Delhi) and pursued for rectification of omissions, and errors., , 26.16 Role of Nodal PAO – GM (Finance), PAO, Delhi. 1. To fund the, Current Account on regular basis as per Directorate instructions and, specified amount only. 2. To Settle Cash transactions accounts by, arriving netting figures based on IPPB‘s Finacle Report on daily basis or
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the day after holidays/Sundays. 3. To reconcile the cash transactions, centrally. 4. To ensure that the net inward/outward amount is duly, transferred from/to the DDO Bank account and it is correct. 5. To, account the tallied accounts as in ―d‖ above in his books at par with, verified entries in the Bank account.
