ERP Full form is Enterprise Resource Planning. ERP for colleges are ERP solutions that are created specifically to cater to the needs of colleges. Educational institutions, in general, are in need of ERP software for the simple reason that they have specific managerial needs. The management of an educational institution is a complex affair that involves several departments working together in tandem.
Traditionally all the operations of a college were taken care of by different departments and it was difficult to coordinate between them because they were often in different locations of the college or never really talked to each other on a functional level. Let us take the example of fee collection and the library. These two departments are completely independent of each other on a functional level, so there is no need for them to interact with each other on a regular basis. However, before the students of the college leave, they are required to get a no dues certificate which is a green flag for them to issue the student’s degrees and other certificates. Traditionally, the students will have to physically go to each department, get each and every register checked, and then get a no dues certificate from each department. In case, there are any dues left, like a library fine, it needs to be settled, but the main office will not be aware of this until that day. This is time-consuming and wastes a lot of energy on the part of the students as well as teachers. However, if a college ERP is in place, the management can take a quick look at the student’s profile on the system and understand everything that the student has done in the school and if they have any dues. With ERP for colleges in place, the management will be able to see if there are any fines pending from the laboratories or library and ask them to be paid off so that the certificate generation process can be done, which can also be automated.
Benefits of ERP for Colleges
Given below are some of the benefits of ERP implementation in colleges:
The advantages of automation in education are increasingly becoming diversified, and the role of ERP in it is becoming more profound. ERP solutions are becoming so important to the working of a school that they are now being looked into for colleges as well. Colleges can get on the bandwagon and make life easier for themselves.
The incorporation of ERP in colleges can greatly benefit the efficiency of the institution. With more and more educational institutions using ERP solutions, it becomes evident that the jump from institute ERP being solely focused on school ERP to also including ERP for colleges will be sooner rather than later.
The cost of any operation is dependent on the number of resources being used on it, including human resources. The fewer resources you use to carry out your operation, the better you will be at reducing cost. Since the ERP takes care of a lot of operations all at once without the need for human intervention, the cost of the entire operation reduces drastically.
As the process is entirely automated, the possibility of errors that can come out of the system also reduces significantly.