Attendance Register is a tool to record the regularity of a student, teacher, employee on a day-to-day basis. It is used for payroll/salary purposes except for students. It consists of records of payroll heads used to calculate the salary like the present, absent, late comings, holidays, on-job training, and other kinds of applicable leaves. Teachers, Office Admins, and SME business owners need to keep records of employees’ attendance in detail.
Types of Attendance Register
There are basically 3 types of attendance registers:
Employee Attendance Registers
Employee Attendance Registers are used to maintain records of the absence, presence, paid leave, etc. related to every employee for the purposes of payroll, salary, etc. yearly. This register consists of payroll head records such as absent, present, holidays, latecomings, job training, and other kinds of leaves used to calculate the salary.
Student Attendance Register
Student Attendance Register is used to check which students are attending the class. It helps teachers maintain the record of students absent, present, on leave, etc. in the class for an entire academic year. Additionally, this helps to reduce the workload of teachers and save many hours that can be utilized in more fruitful tasks.
IMPORTANCE OF STUDENT ATTENDANCE REGISTER
The main objective of maintaining attendance registers in schools and colleges is to undergo the attendance process. The benefits of maintaining student attendance registers are listed below:
- Keeps a watchful check on students A significant number of students, particularly in higher grades, resort to proxy attendance as a means to manage their daily attendance. To address this issue and promote discipline and punctuality among students, it is crucial to maintain the school attendance register and implement biometric attendance systems. These measures eliminate the possibility of student manipulation during the attendance process.
- Promotes safety Maintaining the school attendance register ensures the safety of both children as well as the school. The school authority can keep a close check on the regularity of the students which helps in maintaining discipline in the organization.
- Helps in sending instantaneous notice to parents Keeping a strict record of the school attendance register helps the school authority to track the activity of the students. They can send immediate notification to parents if the child has not come to the class.
Timesheet Attendance Register
Timesheet Attendance Registers are used to monitor and record the number of hours employees have put in and are subsequently paid on an hourly basis. These payments may be daily, twice a week, or every week. In other words, these registers record the man-hours spent by the employee at their job. Generally, it is simply a sheet of paper with the necessary data arranged in a tabular format. However, timesheets have now become digital. Timesheets summarize hours worked by every worker during a particular pay period and record the time of arrival and departure of workers.
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