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LETTER WRITING, Notes prepared by- Smt. Kanak Gaira, Lecturer in English, Model GGIC Munakote, Pithoragarh, , (Students shall be asked to write one out of two letters based on verbal input., This question will carry 10 marks.), , Letter writing is an art. It is the commonest mode of communication. It is different from other, forms of writing because it is intended for a specific reader. A letter is written when something, has to be conveyed to someone sitting far away. Writing requires imagination, creativity,, careful planning and organisation. The language of the letter should be interactive., , While writing a letter, , Remember to..........., , Mention your intention of writing the letter in the opening paragraph., Divide your letter into paragraphs, to mark changes of subject matter., Include all the relevant information., , Be courteous and gentle in your suggestions, even while writing a complaint., Keep your sentences short., , Use simple English words. Use simple and direct language., , Avoid spelling, grammatical and careless mistakes in your letter., , Write neatly., , Be accurate, brief and precise., , Use the block format that has no indentation and is left aligned., , SESS SHS OS, , Prescribed Letters for Intermediate in Uttarakhand Board Syllabus, # BUSINESS OR OFFICIAL LETTERS = -Asking for and giving information., -Placing orders and sending replies., -Making enquiries., -Registering complaints., #LETTERS TO THE EDITORS -Giving suggestions on an issue., #JOB APPLICATIONS, , THE LAYOUT OF A BUSINESS LETTER/ AN OFFICIAL LETTER/ LETTER TO THE EDITOR, , 1. Sender's Name, (At the top left hand corner), , 2. Thedate

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(The date should be written below the address of the sender), 3. Name and the address of addressee,, (The name and designation of the addressee should be on the left margin), , 4. Subject, , (It should be an instant idea of the theme and should not be written in more than one, line), , 5. Salutation, (Salutation is the mode of addressing a person. The usual form of salutation isi)Sir or Dear Sir for individuals, ii)Sirs or Dear Sirs or Messers for companies and firms, iii)If the letter is addressed to a lady, salutation ‘Madam’ should be used.), , 6. The Body Of The Letter, (Generally two or three paragraphs form the body of a letter. The first paragraph has, the introduction (purpose of writing). The second one has the details about the problem, or the subject (main information) and the final paragraph deals with the suggestions, toward the solution of the problem.), , 7. Complimentary Close, (A formal letter can be ended with ‘Yours faithfully’, ‘Yours sincerely’ or ‘Yours truly’., Remember that ‘YOURS’ never takes an apostrophe and the second word is not, capitalized., This element is a single word or phrase, separated from the message by a blank line.), , 8. Signature, , (The sender’s full signature with name and designation comes at the end of a letter.), [You have to leave one line gap between various elements.], Business letters, >Making Enauiries/ Placing Orders, , Enquires are made when a buyer wishes to know the quality, price, availability of goods to be, purchased or the terms of sale., , Letters of enquires describes what the writer wants and why. It is also written to request, information. That information can be for job seekers, prices, college applications or any other, services., , A letter of placing order is a contract of sale and purchase of goods or of services offered., Orders are considered to be one of the simplest types of direct requests., , While placing an order just state your needs clearly and directly. You must be sure to include, complete and accurate information., , Qs. You are Sujata/Shirish, Physical education teacher of VVM Public School, Bageshwar., Write a letter to the Sales Manager of Bharat Sports Limited, Katyur Bazaar, Bageshwar, placing an order for sports articles that you wish to purchase for your school.

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Ans., , VM Public School, Bageshwar, , 14 December, 2017, , The Sales Manager, Bharat Sports Ltd., Katyur Bazaar, , Bageshwar, Subject: Order for sports articles, Sir, , We wish to purchase following sports articles for our school. Kindly arrange to send them by, the end of this month. Also please ensure that the sports articles sent are of the best quality, and packed properly to avoid any damage. Payment shall be made soon after receiving the, parcel of the goods., , , , , , , , , , , , , , , , Sno. | Items Quantity, , 1 Hockey Sticks 28 pieces, 2 Footballs 12 pieces, 3 Volley Balls 20 pieces, 4 Volley Ball Nets 20 pieces, 5 Badminton Rackets | 20 pieces, 6 Cricket Bats 10 pieces, , , , , , , , , , Please supply them and deduct the permissible discount in the invoice., Yours truly, , Shirish, Physical Education Teacher

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Letter of Complaint, , , , , , , Complaint letters are usually written to business firms, water supply boards,telecommu, boards, electricity boards, sewerage boards and several other organizations. Their purpose is to, remind the people of these firms about their defective products or poor services. It is extremely, important to provide all the details in your complaint letter as the information can be further, uged for verification., , he letter should demand immediate response, quicker decision or positive action in order to, resolve the complaint as soon as possible. The message conveyed in the complaint letter should, be direct and credible., , , , , Qs. Write a letter to the Post Master, General Post Office, Pithoragarh complaining of late, delivery of letters. You are Mohit/Mona of Takana, Pitporagarh., , Ans., , Friends Colony, Takana, Pithoragarh, , 11 November, 2017 Ye, , The Post Master, General Post Office, Pithoragarh, , , , Subject: Complaint regarding late delivery o, , Ci, CA, , , , to your kind notice that the beat postman of oir area is not performing his, dss well. He never delivers ou < els etc. on time. He visits only, once a week and delivers the letters of the whole week that day. As a result of his careless, attitude towards duties, we often get deprived of the important information of marriage,, death, etc. of our relatives and friends., , , , Several times people could not reach on time to attend the interview or join service due to the, negligence on the part of the postman. We have repeatedly requested him to be regular and, deliver the letter on time but he pays no heed to our requests., , | sincerely request you to personally enquire into the matter and take immediate action for the YY, redressal of our grievances., , , , (A rest ends Colony)

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Letter to the Editor, , Newspapers, weeklies and magazines play an important role in shaping public opinion, public, , minds and decisions about many national and international issues because they have a large, , number of readers. Writing letters to the editors is a great way to engage with a topic you are, , passionate about and to influence public opinion. These letters are written to shape public, , opinion, to share information and ideas, to increase awareness, to advocate your cause or to, , start community conversation. It is a written way of talking to a newspaper or magazine. It, , takes a position for or against an issue or simply inform or both. a (, Qs. Write a letter to the Editor of’ The Times of India”, Delhi expressing your concern over the, , ncrease in the rate of road accident, rash driving and overcrowded road transport. You are, Priya/Priyanshu living at B-47 Avas Vikas, Mayur Vihar, New Delhi., , ns., B-47 Avas Vikas, Mayur Vihar, New Delhi, 13 November, 2017, , @ the€ditor, So bommercrinns, , New Delhi, —, , Subject: Increasing cases of road accidents, rash dri¥ing and overcrowding, , , , Through the columns of your esteemed newspapér, | wish to express the anguish of the general, public over the increasing number of road accidents, cases of rash driving and the problem of, overcrowding in the buses., , The bus drivers have no regard for the traffic rules. They drive vary rash under the influence of, liquors. They even jump the red light signals installed on the roads., , Still the private bus operators stop at unauthorized stops. The uncontrollable speed and race, with other buses is the main cause of accidents. They even overtake the other buses for picking, up more passengers. The conductors pack their buses to suffocation. As a result, ladies and old, people are unable to get into the buses., , It requires stricter watch on the part of the traffic police. More traffic police should be, , employed to check the violations of the traffic rules. Proper road signals and road marks should, be marked. The surprise check by traffic police in civil dress can play an effective roan booking, the culprits., , Yours truly, , , , Priyanshu